Payroll
Payroll is responsible for the management and maintenance of all employee related salary and wage information. In conjunction with our Payroll partner we are responsible for all transactions, and personal earnings reporting for all employees at Trent.
Active Employees Changes to Personal Information
Inactive Employees Changes to Personal Information
Canada Pension Plan Enhancements Memo
University Holiday Schedule for 2019 & 2020
Active Employees Changes to Personal Information
Please notify us of any changes to personal information as soon as possible. Changes received after the payroll deadline (10th of the month) will be processed on the next pay period.
| Change | Requests for Active Employees |
|---|---|
| Name, Address, and/or Phone Number |
|
| Emergency Contact |
|
| Tax Deduction |
Please complete the applicable Federal (TD1) or Provincial (TD1ON) tax form and submit the completed form to the Payroll office (BH 123 or payroll@trentu.ca). |
| Banking/Direct Deposit | Please submit your void cheque or direct deposit form to the Payroll office (BH 123 or payroll@trentu.ca). |
Inactive Employees Changes to Personal Information
If you are a previous employee and do not have an active MyTrent account, please notify us via email (payroll@trentu.ca) of any required personal information changes. Please include Your Name, Employee Number, Position/Department, and details of your Personal Information Change (i.e. name, address, or phone number change).
Request for Information
Please allow for up to 3 working days to received additional copies of requested:
- T4 Slips
- Pay Stubs
- Time Sheets
- Record of Employment
- Confirmation of Employment Letter
If you are an active employee you can make these requests by logging in to your MyTrent portal (Support, Human Resources/Payroll, Request for Information/Request for Duplicate Time Sheet). If you do not have an active MyTrent account, please email payroll@trentu.ca.
Note- As of July 1, 2019 New/Re-Hired Employees will be paid bi-weekly.
Currently Monthly employees will be paid bi-weekly as of November 1, 2019. For more information, please visit www.trentu.ca/humanresources/vip
Bi-Weekly Timesheet Deadlines
| Pay # |
Pay Period End Date (Saturday's) |
*NEW PAYROLL DEADLINES* (for new hires, banking/address Thursday's by |
*NEW TIMESHEETS, and PAY ADJUSTMENT FORM DEADLINES* Timesheets and Pay Adjustment Forms should be received in Payroll by noon (12:00 p.m.) every Monday. Failure to do so could result in delay of payment. |
Pay Date (Every other Friday) |
|---|---|---|---|---|
| 22 |
October 19 |
October 10 |
Due every Monday by Noon |
October 25 |
| 23 |
November 02 |
October 24 |
Due every Monday by Noon |
November 08 |
| 24 |
November 16 |
November 07 |
Due every Monday by Noon (Pay Processed November 18 at Noon) |
November 22 |
| 25 |
November 30 |
November 21 |
Due every Monday by Noon (Pay Processed December 02 at Noon) |
December 06 |
| 26 |
December 14 |
December 05 |
Due every Monday by Noon (Pay Processed December 09 at Noon) |
December 20 |
|
Calendar Year End |
||||
|
2020 01 |
December 28, 2019 | December 05, 2019 | December 16, 2019 (both weeks) | January 3, 2020 |
| 02 | January 11, 2020 | January 03 (Friday) | January 106/3, 2020 | January 17 |
| 03 | January 25 | January 16 | January 20/27 | January 31 |
| 04 | February 08 | January 30 | February 03/10 | February 14 |
| 05 | February 22 | February 13 | February 18/24 | February 28 |
| 06 | March 07 | February 27 | March 02/09 | March 13 |
| 07 | March 21 | March 12 | March 16/23 | March 27 |
| 08 | April 04 | March 26 | March 30/April 03 (Friday) | April 09 (Thursday) |
| 09 | April 18 | April 09 | April 13/20 | April 24 |
|
Fiscal Year End |
||||
| 10 | May 02 | April 23 | April 27/May 04 | May 08 |
| 11 | May 16 | May 07 | May 11/15 (Friday) | May 22 |
| 12 | May 30 | May 21 | May 25/June 01 | June 05 |
| 13 | June 13 | June 04 | June 08/15 | June 19 |
| 14 | June 27 | June 18 | June 22/29 | July 03 |
|
Benefit Year End |
||||
| 15 | July 11 | July 02 | July 06/13 | July 17 |
| 16 | July 25 | July 16 | July 20/27 | July 31 |
| 17 | August 08 | July 30 | August 04/10 | August 14 |
| 18 | August 22 | August 13 | August 17/24 | August 28 |
| 19 | September 05 | August 27 | August 31/Sept 04 (Friday) | September 11 |
| 20 | September 19 | September 10 | September 14/21 | September 25 |
| 21 | October 03 | September 24 | September 28/October 05 | October 09 |
| 22 | October 17 | October 08 | October 13/19 | October 23 |
| 23 | October 31 | October 22 | October 26/November 02 | November 06 |
| 24 | November 14 | November 05 | November 09/16 | November 20 |
| 25 | November 28 | November 19 | November 23/30 | December 04 |
| 26 | December 12 | December 03 | December 07 (both weeks) | December 18 |
| 27 | December 26 | December 03 | December 14 (both weeks) | December 31 (Thursday) |
Please note:
- Timesheet and Pay Adjustment Form Deadlines are for timesheets and Pay Adjustment forms only. All other payroll related changes (new hires, banking information, address changes, etc) must be received by Payroll by the Payroll Deadline, as indicated above.
- Information submitted after a Payroll or Timesheet Deadline will result in a delay of payment, as it will be processed on the next pay period.
- Employees are responsible for ensuring their timesheets are signed by their supervisor(s) and submitted to the Payroll Dept. by the above Deadlines.
Canada Pension Plan Enhancements Memo
The Canada Pension Plan Enhancements Memo is to inform employees about the changes the Federal Government has made to the Canadian Pension Plan.
Other Payroll Information
University Holiday Schedule for 2019 & 2020
Frequently Asked Questions
Payroll Forms