Payroll
Payroll is responsible for the management and maintenance of all employee related salary and wage information. In conjunction with our Payroll partner we are responsible for all transactions, and personal earnings reporting for all employees at Trent.
Active Employees Changes to Personal Information
Please notify us of any changes to personal information as soon as possible. Changes received after the payroll deadline (10th of the month) will be processed on the next pay period.
| Change | Requests for Active Employees |
|---|---|
| Name, Address, and/or Phone Number |
|
| Emergency Contact |
|
| Tax Deduction |
Please complete the applicable Federal (TD1) or Provincial (TD1ON) tax form and submit the completed form to the Payroll office (BH 123 or payroll@trentu.ca). |
| Banking/Direct Deposit | Please submit your void cheque or direct deposit form to the Payroll office (BH 123 or payroll@trentu.ca). |
Inactive Employees Changes to Personal Information
If you are a previous employee and do not have an active MyTrent account, please notify us via email (payroll@trentu.ca) of any required personal information changes. Please include Your Name, Employee Number, Position/Department, and details of your Personal Information Change (i.e. name, address, or phone number change).
Request for Information
Please allow for up to 3 working days to received additional copies of requested:
- T4 Slips
- Pay Stubs
- Time Sheets
- Record of Employment
- Confirmation of Employment Letter
If you are an active employee you can make these requests by logging in to your MyTrent portal (Support, Human Resources/Payroll, Request for Information/Request for Duplicate Time Sheet). If you do not have an active MyTrent account, please email payroll@trentu.ca.
Monthly Pay Schedule for 2018
| Pay Period End Date | Payroll Deadline (12:00 p.m.) | Payment Date |
|---|---|---|
| January 31 | January 10 | January 26 |
| February 28 | February 12 | February 28 |
| March 31 | March 12 | March 28 |
| April 30 | April 10 | April 27 |
| May 31 | May 10 | May 28 |
| June 30 | June 11 | June 28 |
| July 31 | July 10 | July 27 |
| August 31 | August 10 | August 28 |
| September 30 | September 10 | September 28 |
| October 31 | October 10 | October 26 |
| November 30 | November 12 | November 28 |
| December 31 | December 10 | December 28 |
Bi-Weekly Timesheet Deadlines for 2018
| Pay Number | Pay Period End Date (Saturday) | Payroll Deadline (4:30 p.m.) |
Timesheet Deadline (12:00 p.m.) |
Pay Date (Friday) |
|---|---|---|---|---|
| 01 | December 30 | December 18 | December 19 | January 05 |
| 02 | January 13 | January 11 | January 15 | January 19 |
| 03 | January 27 | January 25 | January 29 | February 02 |
| 04 | February 10 | February 08 | February 12 | February 16 |
| 05 | February 24 | February 22 | February 26 | March 02 |
| 06 | March 10 | March 08 | March 12 | March 16 |
| 07 | March 24 | March 22 | March 23 | March 29 |
| 08 | April 07 | April 05 | April 09 | April 13 |
| 09 | April 21 | April 19 | April 23 | April 27 |
| Fiscal Year End | ||||
| 10 | May 05 | May 03 | May 07 | May 11 |
| 11 | May 19 | May 17 | May 18 | May 25 |
| 12 | June 02 | May 31 | June 04 | June 08 |
| 13 | June 16 | June 14 | June 18 | June 22 |
| 14 | June 30 | June 28 | June 29 | July 06 |
| 15 | July 14 | July 12 | July 16 | July 20 |
| 16 | July 28 | July 26 | July 30 | August 03 |
| 17 | August 11 | August 09 | August 13 | August 17 |
| 18 | August 25 | August 23 | August 27 | August 31 |
| 19 | September 08 | September 06 | September 10 | September 14 |
| 20 | September 22 | September 20 | September 24 | September 28 |
| 21 | October 06 | October 04 | October 04 | October 12 |
| 22 | Ocotber 20 | October 18 | October 22 | Octber 26 |
| 23 | November 03 | November 01 | November 05 | November 09 |
| 24 | November 17 | November 15 | November 19 | November 23 |
| 25 | December 01 | November 29 | December 03 | December 07 |
| 26 | December 15 | December 06 | December 07 | December 21 |
| 2019- 01 | December 29, 2018 | December 13, 2018 | December 14, 2018 | January 4, 2019 |
Please note that timesheet deadlines are for timesheets only. All other payroll related changes must be submitted by the payroll deadline (10th of every month). Information submitted after any deadline will be processed with the next pay period.
Other Payroll Information
University Holiday Schedule for 2018
Sign up for Epost (electronic pay statement)
Frequently Asked Questions
Forms