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Human Resources

payroll

Human Resources

Payroll

Payroll is responsible for the management and maintenance of all employee related salary and wage information. In conjunction with our Payroll partner we are responsible for all transactions, and personal earnings reporting for all employees at Trent.

Canada Pension Plan Enhancements Memo

The Canada Pension Plan Enhancements Memo is to inform employees about the changes the Federal Government has made to the Canadian Pension Plan.

Active Employees Changes to Personal Information

Please notify us of any changes to personal information as soon as possible. Changes received after the payroll deadline (10th of the month) will be processed on the next pay period. 

Change  Requests for Active Employees
Name, Address, and/or Phone Number
  • Please Login to your MyTrent: 
    • Support 
    • Human Resources/Payroll 
    • Personal Information Change
Emergency Contact
  • Please Login to your MyTrent: 
    • Support 
    • Human Resources/Payroll 
    • Emergency Contact Change
Tax Deduction

Please complete the applicable Federal (TD1) or Provincial (TD1ON) tax form and submit the completed form to the Payroll office (BH 123 or payroll@trentu.ca).

Banking/Direct Deposit Please submit your void cheque or direct deposit form to the Payroll office (BH 123 or payroll@trentu.ca). 

Inactive Employees Changes to Personal Information

If you are a previous employee and do not have an active MyTrent account, please notify us via email (payroll@trentu.ca) of any required personal information changes. Please include Your Name, Employee Number, Position/Department, and  details of your Personal Information Change (i.e. name, address, or phone number change).

Request for Information

Please allow for up to 3 working days to received additional copies of requested:

  • T4 Slips
  • Pay Stubs
  • Time Sheets
  • Record of Employment
  • Confirmation of Employment Letter

If you are an active employee you can make these requests by logging in to your MyTrent portal (Support, Human Resources/Payroll, Request for Information/Request for Duplicate Time Sheet). If you do not have an active MyTrent account, please email payroll@trentu.ca

Monthly Pay Schedule for 2019 

Pay Period End Date Payroll Deadline (12:00 p.m.) Payment Date
January 31 January 10 January 28
February 28 February 11 February 28
March 31 March 11 March 28
April 30 April 10 April 26
May 31 May 10 May 28
June 30 June 10 June 28
July 31 July 10 July 26
August 31 August 12 August 28
September 30 September 10 September 27
October 31 October 10 October 28
November 30 November 11 November 28
December 31 December 10 December 27

Bi-Weekly Timesheet Deadlines for 2019

Pay Number  Pay Period End Date (Saturday) Payroll Deadline (4:30 p.m.) 

Timesheet Deadline (12:00 p.m.) 

Pay Date (Friday)
01 December 29 December 17 December 18 January 04
02 January 12 January 10 January 14 January 18
03 January 26 January 24 January 28 February 01
04 February 09 February 07 February 11 February 15
05 February 23 February 21 February 25 March 01
06 March 09 March 07 March 11 March 15
07 March 23 March 21 March 25 March 28
08 April 06 April 04 April 08 April 12
09 April 20 April 18 April 22 April 26
  Fiscal Year End      
10 May 04 May 02 May 06 May 10
11 May 18 May 16 May 17 May 24
12 June 01 May 30 June 03 June 07
13 June 15 June 13 June 17 June 21
  Benefit Year End      
14 June 29 June 27 June 28 July 05
15 July 13 July 11 July 15 July 19
16 July 27 July 25 July 29 August 02
17 August 10 August 08 August 12 August 16
18 August 24 August 22 August 26 August 30
19 September 07 September 05 September 09 September 13
20 September 21 September 19 September 23 September 27
21 October 05 October 03 October 05 October 11
22 October 19 October 17 October 21 October 25
23 November 02 October 31 November 04 November 08
24 November 16 November 14 November 18 November 22
25 November 30 November 28 December 02 December 06
26 December 14 December 05 December 06 December 20
  Calendar Year End      
2020- 01 December 28, 2019 December 12, 2019 December 13, 2019 January 3, 2020

Please note:

  • Timesheet Deadlines are for timesheets only. All other payroll related changes (new hires, banking information, address changes, etc) must be submitted by the Payroll Deadline.
  • Information submitted after a Payroll or Timesheet Deadline will be processed with the next pay period.
  • Employees are responsible for ensuring their timesheets are signed by their supervisor(s) and submitted to the Payroll Dept. by the above Deadlines.

Other Payroll Information

University Holiday Schedule for 2018
Sign up for Epost (electronic pay statement)
Frequently Asked Questions
Forms