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Human Resources

payroll

Human Resources

Payroll

Payroll is responsible for the management and maintenance of all employee related salary and wage information. In conjunction with our Payroll partner we are responsible for all transactions, and personal earnings reporting for all employees at Trent.

Active Employees Changes to Personal Information

Please notify us of any changes to personal information as soon as possible. Changes received after the payroll deadline (10th of the month) will be processed on the next pay period. 

Change  Requests for Active Employees
Name, Address, and/or Phone Number
  • Please Login to your MyTrent: 
    • Support 
    • Human Resources/Payroll 
    • Personal Information Change
Emergency Contact
  • Please Login to your MyTrent: 
    • Support 
    • Human Resources/Payroll 
    • Emergency Contact Change
Tax Deduction

Please complete the applicable Federal (TD1) or Provincial (TD1ON) tax form and submit the completed form to the Payroll office (BH 123 or payroll@trentu.ca).

Banking/Direct Deposit Please submit your void cheque or direct deposit form to the Payroll office (BH 123 or payroll@trentu.ca). 

Inactive Employees Changes to Personal Information

If you are a previous employee and do not have an active MyTrent account, please notify us via email (payroll@trentu.ca) of any required personal information changes. Please include Your Name, Employee Number, Position/Department, and  details of your Personal Information Change (i.e. name, address, or phone number change).

Request for Information

Please allow for up to 3 working days to received additional copies of requested:

  • T4 Slips
  • Pay Stubs
  • Time Sheets
  • Record of Employment
  • Confirmation of Employment Letter

If you are an active employee you can make these requests by logging in to your MyTrent portal (Support, Human Resources/Payroll, Request for Information/Request for Duplicate Time Sheet). If you do not have an active MyTrent account, please email payroll@trentu.ca

Monthly Pay Schedule for 2018 

Pay Period End Date Payroll Deadline (12:00 p.m.) Payment Date
January 31 January 10 January 26
February 28 February 12 February 28
March 31 March 12 March 28
April 30 April 10 April 27
May 31 May 10 May 28
June 30 June 11 June 28
July 31 July 10 July 27
August 31 August 10 August 28
September 30 September 10 September 28
October 31 October 10 October 26
November 30 November 12 November 28
December 31 December 10 December 28

Bi-Weekly Timesheet Deadlines for 2018

Pay Number  Pay Period End Date (Saturday) Payroll Deadline (4:30 p.m.) 

Timesheet Deadline (12:00 p.m.) 

Pay Date (Friday)
01 December 30 December 18 December 19 January 05
02 January 13 January 11 January 15 January 19
03 January 27 January 25 January 29 February 02
04 February 10 February 08 February 12 February 16
05 February 24 February 22 February 26 March 02
06 March 10 March 08 March 12 March 16
07 March 24 March 22 March 23 March 29
08 April 07 April 05 April 09 April 13
09 April 21 April 19 April 23 April 27
  Fiscal Year End      
10 May 05 May 03 May 07 May 11
11 May 19 May 17 May 18 May 25
12 June 02 May 31 June 04 June 08
13 June 16 June 14 June 18 June 22
14 June 30 June 28 June 29 July 06
15 July 14 July 12 July 16 July 20
16 July 28 July 26 July 30 August 03
17 August 11 August 09 August 13 August 17
18 August 25 August 23 August 27 August 31
19 September 08 September 06 September 10 September 14
20 September 22 September 20 September 24 September 28
21 October 06 October 04 October 04 October 12
22 Ocotber 20 October 18 October 22 Octber 26
23 November 03 November 01 November 05 November 09
24 November 17 November 15 November 19 November 23
25 December 01 November 29 December 03 December 07
26 December 15 December 06 December 07 December 21
2019- 01 December 29, 2018 December 13, 2018 December 14, 2018 January 4, 2019

Please note that timesheet deadlines are for timesheets only. All other payroll related changes must be submitted by the payroll deadline (10th of every month). Information submitted after any deadline will be processed with the next pay period. 

Other Payroll Information

University Holiday Schedule for 2018
Sign up for Epost (electronic pay statement)
Frequently Asked Questions
Forms