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TRENTU.CA / Human Resources / Human Resources Services / Payroll

Payroll

Payroll is responsible for the management and maintenance of all employee related salary and wage information. In conjunction with our Payroll partner we are responsible for all transactions, and personal earnings reporting for all employees at Trent.

Active Employees Changes / Requests
Inactive Employees Changes / Requests
Bi-Weekly Pay Schedule
Canada Pension Plan Enhancements Memo
University Holiday Schedule for 2020
Frequently Asked Questions
Payroll Forms


Active Employees Changes/ Requests

Please notify us of any changes to personal information as soon as possible. Changes received after the payroll deadline will be processed on the next pay period. 

Active Employee type of change to personal information and how to make change
Change  Requests for Active Employees
Name, Address, and/or Phone Number

Please Login to your VIP Account: 

  • Login to MyTrent
  • Open VIP
  • Navigate to the Employee Portal / My File / Personal Information or Address
Emergency Contact

Please Login to your VIP Account:

  • Login to MyTrent
  • Open VIP
  • Navigate to Employee Portal / My File / Emergency Contact
Tax Deduction

Please complete the applicable Federal (TD1) or Provincial (TD1ON) tax form and submit the completed form to payroll@trentu.ca.

Banking/Direct Deposit

Please submit a void cheque or direct deposit form to payroll@trentu.ca). 

T4's / Pay Stubs

Please Login to your VIP Account:

  • Login to MyTrent
  • Open VIP
  • Navigate to Employee Portal / My Pay /  Year End Information or Pay Stubs
Confirmation of Employment Letter

Please email payroll@trentu.ca with the details required in the letter. Please allow up to 3 working days for this request. 

Record of Employment Please email payroll@trentu.ca to make a request. Please allow up to 3 working days for this request. 

 

Inactive Employees Changes/ Requests

If you are a previous employee and do not have an active MyTrent account to access VIP, please email payroll@trentu.ca of any required changes or requests. 

Please be sure to include: Your Name, Employee Number, Position/Department, and  details of your Personal Information Change (i.e. name, address, or phone number change).

 

 

Bi-Weekly Timesheet Deadlines

Bi-weekly Timesheet Deadlines
Pay #

Pay Period

End Date (Saturday's)

PAYROLL DEADLINE
(new hires, banking changes) 
Thursday 4:00 P.M.

TIMESHEET DEADLINES
(Hours worked, leave requests)
Every Monday, 12:00 P.M. (Noon)

Pay Date
(Every other Friday)

25 November 28 November 19 November 23/30 December 04
26 December 12 December 03 December 07/14 December 18  
27 December 26 December 03  

December 17 (both weeks)
Note - Payroll is processed early due to holiday closure

December 31 (Thursday)
2021 Schedule
01 January 9, 2021 December 17, 2020 January 04/11 , 2021 January 15, 2021
02 January 23 January 14 January 18/25    January 29 
03 February 06 January 28 February 01/08 February 12  
04 February 20 February 11 February 12(Friday)/22 February 26    
05 March 06 February 25 March 01/08   March 12  
06 March 20 March 11 March 15/22 March 26 
07 April 03 March 25 March 29/April 05 April 09  
08 April 17 April 08 April 12/19  
Fiscal Year End
09 May 01 April 22 April 26/May 03 May 07
10 May 15 May 06 May 10/17 May 21
11 May 29 May 20 May 21 (Friday)/31 June 04
12 June 12 June 03 June 07/14 June 18
13 June 26 June 17 June 21/28 July 02
Benefit Year End
14 July 10 June 30 July 05/12     July 16
15 July 24 July 15 July 19/26 July 30
16 August 07 July 29 July 30 (Friday)/August 09 August 13
17 August 21 August 12 August 16/23 August 27
18 September 04 August 26 August 30/Sept 03 (Friday) September 10
19 September 18 September 09 September 13/20 September 24
20 October 02 September 23 September 27/October 04 October 08
21 October 16 October 07 October 08 (Friday)/18 October 22
22 October 30 October 21 October 25/November 01 November 05
23 November 13 November 04 November 08/15 November 19
24 November 27 November 18 November 22/29 December 03
25 December 11 December 02 December 06/13 December 17
26 December 25 December 03 (Friday) December 20 (both weeks) December 31

Please note:

  • Timesheet Deadlines are for timesheets and Pay Adjustment forms only. All other payroll related changes (new hires, position changes, banking information, etc) must be received by Payroll by the Payroll Deadline, as indicated above.
  • Information submitted after a Payroll or Timesheet Deadline will result in a delay of payment, as it will be processed on the next pay period.
  • Employees are responsible for ensuring their timesheets are submitted in VIP by the above Deadlines.

 

Canada Pension Plan Enhancements Memo

The Canada Pension Plan Enhancements Memo is to inform employees about the changes the Federal Government has made to the Canadian Pension Plan.

 

Other Payroll Information

University Holiday Schedule for 2019 & 2020
Frequently Asked Questions
Payroll Forms

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Related Links

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