Payroll
Payroll is responsible for the management and maintenance of all employee related salary and wage information. In conjunction with our Payroll partner we are responsible for all transactions, and personal earnings reporting for all employees at Trent.
Active Employees Changes to Personal Information
Inactive Employees Changes to Personal Information
Canada Pension Plan Enhancements Memo
University Holiday Schedule for 2019
Sign up for Epost (electronic pay statement)
Active Employees Changes to Personal Information
Please notify us of any changes to personal information as soon as possible. Changes received after the payroll deadline (10th of the month) will be processed on the next pay period.
| Change | Requests for Active Employees |
|---|---|
| Name, Address, and/or Phone Number |
|
| Emergency Contact |
|
| Tax Deduction |
Please complete the applicable Federal (TD1) or Provincial (TD1ON) tax form and submit the completed form to the Payroll office (BH 123 or payroll@trentu.ca). |
| Banking/Direct Deposit | Please submit your void cheque or direct deposit form to the Payroll office (BH 123 or payroll@trentu.ca). |
Inactive Employees Changes to Personal Information
If you are a previous employee and do not have an active MyTrent account, please notify us via email (payroll@trentu.ca) of any required personal information changes. Please include Your Name, Employee Number, Position/Department, and details of your Personal Information Change (i.e. name, address, or phone number change).
Request for Information
Please allow for up to 3 working days to received additional copies of requested:
- T4 Slips
- Pay Stubs
- Time Sheets
- Record of Employment
- Confirmation of Employment Letter
If you are an active employee you can make these requests by logging in to your MyTrent portal (Support, Human Resources/Payroll, Request for Information/Request for Duplicate Time Sheet). If you do not have an active MyTrent account, please email payroll@trentu.ca.
Monthly Pay Schedule for 2019 * Note- As of July 1, 2019 New/Re-Hired Employees will be paid bi-weekly. Currently Monthly employees will be paid bi-weekly as of November 1, 2019. For more information, please visit www.trentu.ca/humanresources/vip
| Pay Period End Date | Payroll Deadline (12:00 p.m.) | Payment Date |
|---|---|---|
| January 31 | January 10 | January 28 |
| February 28 | February 11 | February 28 |
| March 31 | March 11 | March 28 |
| April 30 | April 10 | April 26 |
| May 31 | May 10 | May 28 |
| June 30 | June 10 | June 28 |
| July 31 | July 10 | July 26 |
| August 31 | August 12 | August 28 |
| September 30 | September 10 | September 27 |
| October 31 | October 10 | October 28 *Final Monthly Pay |
Bi-Weekly Timesheet Deadlines for 2019
| Pay Number | Pay Period End Date (Saturday) | *NEW PAYROLL DEADLINES (4:30 P.M.) as of July 1, 2019 |
Timesheet Deadline (12:00 p.m.) |
Pay Date (Friday) |
|---|---|---|---|---|
| 01 | December 29 | December 17 | December 18 | January 04 |
| 02 | January 12 | January 10 | January 14 | January 18 |
| 03 | January 26 | January 24 | January 28 | February 01 |
| 04 | February 09 | February 07 | February 11 | February 15 |
| 05 | February 23 | February 21 | February 25 | March 01 |
| 06 | March 09 | March 07 | March 11 | March 15 |
| 07 | March 23 | March 21 | March 25 | March 28 |
| 08 | April 06 | April 04 | April 08 | April 12 |
| 09 | April 20 | April 18 | April 22 | April 26 |
| Fiscal Year End | ||||
| 10 | May 04 | May 02 | May 06 | May 10 |
| 11 | May 18 | May 16 | May 17 | May 24 |
| 12 | June 01 | May 30 | June 03 | June 07 |
| 13 | June 15 | June 13 | June 17 | June 21 |
| Benefit Year End | ||||
| 14 | June 29 | June 27 | June 28 | July 05 |
| 15 | July 13 | July 04 * NEW * | July 15 | July 19 |
| 16 | July 27 | July 18 | July 29 | August 02 |
| 17 | August 10 | August 01 | August 12 | August 16 |
| 18 | August 24 | August 15 | August 26 | August 30 |
| 19 | September 07 | August 29 | September 09 | September 13 |
| 20 | September 21 | September 12 | September 23 | September 27 |
| 21 | October 05 | September 26 | October 05 | October 11 |
| 22 | October 19 | October 10 | October 21 | October 25 |
| 23 | November 02 | October 24 | November 04 | November 08 |
| 24 | November 16 | November 07 | November 18 | November 22 |
| 25 | November 30 | November 21 | December 02 | December 06 |
| 26 | December 14 | December 05 | December 06 | December 20 |
| Calendar Year End | ||||
| 2020- 01 | December 28, 2019 | December 12, 2019 | December 13, 2019 | January 3, 2020 |
Please note:
- Timesheet Deadlines are for timesheets only. All other payroll related changes (new hires, banking information, address changes, etc) must be submitted by the Payroll Deadline.
- Information submitted after a Payroll or Timesheet Deadline will be processed with the next pay period.
- Employees are responsible for ensuring their timesheets are signed by their supervisor(s) and submitted to the Payroll Dept. by the above Deadlines.
Canada Pension Plan Enhancements Memo
The Canada Pension Plan Enhancements Memo is to inform employees about the changes the Federal Government has made to the Canadian Pension Plan.
Other Payroll Information
University Holiday Schedule for 2019
Sign up for Epost (electronic pay statement)
Frequently Asked Questions
Payroll Forms