Payroll
Payroll is responsible for the management and maintenance of all employee related salary and wage information. In conjunction with our Payroll partner we are responsible for all transactions, and personal earnings reporting for all employees at Trent.
Active Employees Changes to Personal Information
Inactive Employees Changes to Personal Information
Canada Pension Plan Enhancements Memo
University Holiday Schedule for 2019
Active Employees Changes to Personal Information
Please notify us of any changes to personal information as soon as possible. Changes received after the payroll deadline (10th of the month) will be processed on the next pay period.
| Change | Requests for Active Employees |
|---|---|
| Name, Address, and/or Phone Number |
|
| Emergency Contact |
|
| Tax Deduction |
Please complete the applicable Federal (TD1) or Provincial (TD1ON) tax form and submit the completed form to the Payroll office (BH 123 or payroll@trentu.ca). |
| Banking/Direct Deposit | Please submit your void cheque or direct deposit form to the Payroll office (BH 123 or payroll@trentu.ca). |
Inactive Employees Changes to Personal Information
If you are a previous employee and do not have an active MyTrent account, please notify us via email (payroll@trentu.ca) of any required personal information changes. Please include Your Name, Employee Number, Position/Department, and details of your Personal Information Change (i.e. name, address, or phone number change).
Request for Information
Please allow for up to 3 working days to received additional copies of requested:
- T4 Slips
- Pay Stubs
- Time Sheets
- Record of Employment
- Confirmation of Employment Letter
If you are an active employee you can make these requests by logging in to your MyTrent portal (Support, Human Resources/Payroll, Request for Information/Request for Duplicate Time Sheet). If you do not have an active MyTrent account, please email payroll@trentu.ca.
Note- As of July 1, 2019 New/Re-Hired Employees will be paid bi-weekly.
Currently Monthly employees will be paid bi-weekly as of November 1, 2019. For more information, please visit www.trentu.ca/humanresources/vip
Bi-Weekly Timesheet Deadlines for 2019
| Pay # |
Pay Period End Date (Saturday's) |
*NEW PAYROLL DEADLINES* (for new hires, banking/address Thursday's by |
*NEW TIMESHEETS, and PAY ADJUSTMENT FORM DEADLINES* Timesheets and Pay Adjustment Forms should be received in Payroll by noon (12:00 p.m.) every Monday. Failure to do so could result in delay of payment. |
Pay Date (Every other Friday) |
|---|---|---|---|---|
| 22 |
October 19 |
October 10 |
Due every Monday by Noon |
October 25 |
| 23 |
November 02 |
October 24 |
Due every Monday by Noon |
November 08 |
| 24 |
November 16 |
November 07 |
Due every Monday by Noon (Pay Processed November 18 at Noon) |
November 22 |
| 25 |
November 30 |
November 21 |
Due every Monday by Noon (Pay Processed December 02 at Noon) |
December 06 |
| 26 |
December 14 |
December 05 |
Due every Monday by Noon (Pay Processed December 06 at Noon) |
December 20 |
|
Calendar Year End |
||||
|
2020- 01 |
December 28, 2019 | December 12, 2019 | Every Monday by Noon - Pay Processed December 13, 2019 at Noon | January 3, 2020 |
Please note:
- Timesheet and Pay Adjustment Form Deadlines are for timesheets and Pay Adjustment forms only. All other payroll related changes (new hires, banking information, address changes, etc) must be received by Payroll by the Payroll Deadline, as indicated above.
- Information submitted after a Payroll or Timesheet Deadline will result in a delay of payment, as it will be processed on the next pay period.
- Employees are responsible for ensuring their timesheets are signed by their supervisor(s) and submitted to the Payroll Dept. by the above Deadlines.
Canada Pension Plan Enhancements Memo
The Canada Pension Plan Enhancements Memo is to inform employees about the changes the Federal Government has made to the Canadian Pension Plan.
Other Payroll Information
University Holiday Schedule for 2019
Frequently Asked Questions
Payroll Forms