Important VIP Reminders on Holidays
2023 Statutory & University Holiday Schedule:
Monday, February 20, 2023 Family Day
Friday, April 7, 2023 Good Friday
Monday, May 22, 2023 Victoria Day
Monday, July 3, 2023 Canada Day
Monday, August 7, 2023 Civic Holiday
Monday, September 4, 2023 Labour Day
Monday, October 9, 2023 Thanksgiving Day
Holiday Break (as per OPSEU Collective Agreement)
Friday, December 22, 2023 Working day off before Christmas Day (day off)
Monday, December 25, 2023 Christmas Day
Tuesday, December 26, 2023 Boxing Day
Wednesday, December 27, 2023 Three working days off between Christmas and New Years
Thursday, December 28, 2023 Three working days off between Christmas and New Years
Friday, December 29, 2023 Three working days off between Christmas and New Years
Monday, January 1, 2024 New Year’s Day
Tuesday, January 2, 2024 Day Designated by HR
Friday, December 22, 2023 – Tuesday, January 2, 2024, inclusive.
The last day the University will be open to the public is Thursday, December 21, 2023, and it will reopen on Wednesday, January 3, 2024. Due to exam schedules, maintenance opportunities and students in residence, some staff will be required to schedule alternate days.
During the Holiday Break, Human Resources designates one extra day as per the OPSEU Collective Agreement; this year, Human Resources has elected Tuesday, January 2, 2024.
Classes will resume on Monday, January 8, 2024.
Important VIP Reminders on Holidays:
- The University is considered closed on statutory (public) and university holiday’s, and employees are expected not to work, unless otherwise directed by their manager/supervisor.
- Timesheet deadline continues to be Monday at Noon (unless otherwise specified on the payroll deadline schedule), however managers/supervisors/departments may request an earlier submission.
- VIP will automatically calculate statutory holiday entitlements for all employees.
- It is important that the default statutory hours are not deleted from employees timesheet. Note – some employees may see 2 default statutory hours on one day. This is normal to see and both hours should not be deleted by employees or managers.
- The default number generated on a Public Holiday does not represent the number of hours that will actually be paid to the employee. VIP will automatically calculate Public Holiday pay for all employees based on their regular wages/vacation paid in the previous four work weeks, divided by 20, in accordance the Employment Standards Act (ESA).
- When an employee works on a statutory (public) holiday, they must add their hours to VIP using code 1030 (Request hours Worked), on top of the default public holiday hours, to receive both public holiday pay, and premium pay of 1½ times their regular rate of pay, for each hour worked on the public or University holiday.
- Managers should remind employees (including student employees, marker/graders, casual etc.), that they should not enter hours in their timesheet on a public holiday, unless they have prior approval to receive premium pay of 1½ times their regular rate of pay.
- When a public holiday falls on an employee's non-working day, the employee will automatically receive public holiday pay based on the calculation above.