Documentation Requirements

Students must provide SAS with current documentation regarding their disability-related needs in order to determine an appropriate accommodation plan. SAS accommodates both permanent and temporary disabilities. It is understood that appropriate documentation occasionally takes time to obtain. We recommend students request documentation from their health professional well before the start of the academic term. Accommodations and appointment times are more limited as the term progresses. 

For all students, documentation must come from an accredited diagnosing health professional experienced in the field of the student’s disability. 
 

Students with Physical, Mental Health, Sensory or Chronic Health Disabilities:

Students receiving/applying for OSAP are directed to OSAP's 'Disability Verification Form' (OSAP forms website) for completion. OSAP-eligible students must provide the SAS office with an OSAP Disability Verification Form (.PDF version or HTML version; OSAP website), completed by a qualified professional.

Students who are not receiving OSAP, please email SAS (sas@trentu.ca) to request a copy of the SAS Disability Documentation Form that is to be completed by a qualified professional. 

Qualified professionals include:

• Physician
• Neurologist
• Audiologist
• Ophthalmologist
• Psychologist
• Psychiatrist
• Neuropsychologist
• Other medical practitioner who is authorized to provide a clinical diagnosis

For students with temporary disabilities, note that SAS may require an annual update of documentation.

Students with a Learning Disability:

SAS requires a copy of your latest psycho-educational assessment report, completed by a Registered Psychologist within the last 5 years. Also accepted is a letter from the Psychologist that outlines the functional limitations and recommended accommodations.

An assessment report that was authored more than 5 years ago is acceptable, if the student was at least 18 years old when the assessment was completed.

For students who were assessed when they were younger than 18 years of age, and whose assessment report is more than 5 years old, SAS will typically implement interim accommodations, until such time that the assessment can be updated.

The report must include all of the following:

• A clear statement that the student has a specific learning disability;
• Interview obtaining relevant background information and education records;
• Formal intelligence test;
• Formal measure of academic achievement;
• Formal measure of information processing skills;
• Evidence of functional impairment in academic performance;
• Evidence that identified challenges are not better explained by other conditions or diagnoses; and
• Recommendations and a summary of the areas of need in an academic context.

An IEP may be submitted as part of a student’s documentation; however, this is not sufficient for providing ongoing accommodation at Trent University.

Students with Attention Deficit Hyperactivity Disorder (ADHD):

SAS requires a medical report from a health professional qualified to provide a diagnosis of ADHD, within the last 5 years. If a student was at least 18 years of age at the time of the assessment, an older report may be provided.

Qualified professionals include:

• Psychiatrist
• Psychologist with ADHD training or Psychological Associate
• Neuropsychologist
• A relevantly trained medical doctor

The report must include recommendations and a summary of the areas of need, in an academic context. A completed OSAP Disability Verification Form (above) is also acceptable for students with an ADHD diagnosis.

Accommodating COVID-19 - In-Person Learning:

As a temporary measure, students who have a diagnosed medical condition of a severe nature which renders them immunocompromised, or who are taking medications resulting in immunosuppression, placing them at greater risk for a more serious COVID reaction, can register at Student Accessibility Services (SAS) to review accommodation needs.  Eligibility for COVID 19 accommodation is subject to medical documentation from the student’s treating physician, attesting to their condition with a recommendation not to participate for in-person learning, where social distancing cannot be maintained.

Confirmation of Immunocompromised condition form (.docx Microsoft Word)

If an existing student has already registered with SAS, please contact your SAS Advisor.

If a student is not currently registered with SAS, please complete the registration process and upload supporting documentation documentation.

The following is a list of conditions that commonly result in being immunocompromised

• a transplant recipient (including solid organ transplant and hematopoietic stem cell transplants)
• receiving stable, active treatment (chemotherapy, targeted therapies, immunotherapy) for a malignant hematologic disorder or solid tumour
• in receipt of chimeric antigen receptor (CAR)-T-cell
• an individual with moderate or severe primary immunodeficiency (for example, DiGeorge syndrome, Wiskott-Aldrich syndrome)
• Stage 3 or advanced untreated HIV infection and those with acquired immunodeficiency syndrome
• undergoing active treatment with the following categories of immunosuppressive therapies: anti-B cell therapies (monoclonal antibodies targeting CD19, CD20 and CD22), high-dose systemic corticosteroids, alkylating agents, antimetabolites, or tumour-necrosis factor (TNF) inhibitorsand other biologic agents that are significantly immunosuppressive or are taking specific immunosuppressant medications (PDF)
• receiving dialysis (hemodialysis or peritoneal dialysis)

Questions? Contact us!