Trent University
MyTrent
  • Academics
    • Undergraduate Programs
    • Graduate Programs
    • Trent Online
    • Summer Courses
    • Continuing Education
    • Study Abroad
    • Academic Calendar
    • Academic Timetable
    • Academic Skills Centre
    • Academic Advising
    • Library
    • Centre for Teaching and Learning
  • Admissions
    • Undergraduate
    • Thinking of Applying
    • Already Applied
    • Received an Offer
    • Accepted My Offer
    • Graduate
    • International
    • Indigenous
    • Returning to Trent
    • Transfer
  • Services & Support
    • Academic Advising
    • Academic Skills Centre
    • Administrative Departments
    • Alumni Services
    • Athletics
    • Campus Security
    • Careerspace
    • Colleges
    • Communications
    • Conferences
    • Financial Aid
    • Financial Services
    • Health & Wellness
    • Indigenous Services
    • Information Technology
    • International Students
    • Learning Support
    • Parking
    • Printshop
    • Recruitment
    • Registrar's Office
    • Residence & Housing
    • Student Clubs
    • TrentU Card
  • Research
    • Research at Trent
    • Research Centres
    • Find an Expert
    • Resources
  • Give to Trent
  • About Trent
    • About Trent
    • Careers
    • Giving to Trent
    • Governance
    • How to Find Us
    • Media
    • News & Events
    • President's Office
    • Staff Directory
    • Trent Facts
    • Contact Us
  • Campus Locations
    • Peterborough
    • Durham GTA
    • Online
  • Future Students
    • Undergraduate
    • Thinking of Applying
    • Already Applied
    • Received an Offer
    • Accepted My Offer
    • Graduate
    • International
    • Indigenous
    • Returning to Trent
    • Transfer
  • Current Students
  • Alumni
  • Trent Forward: COVID-19 Info
  • Apply
  • Visit
  • Give
  • Map
  • Careers
  • Directions
  • Library
  • Site Map
  • Bookstore
Skip to main content Home
  • Peterborough
  • Durham GTA
  • Online
  • MyTrent
MENU
Overhead view of campus.
Trent University
Purchasing
  • Home
  • Resources for Staff
  • Doing Business with Trent
  • Contact
  1. Trentu.ca
  2. Purchasing
  3. Resources for Staff
  4. Preparing to Buy

Preparing to Buy

There are several methods available to end users to procure goods and services:

  • Requisitioning tool to initiate a purchase order request.  To request a Purchase Requisition, initiators can access tool in My Trent portal.  Refer to Requisitioning Guide for guidance on how to use the requisitioning tool.
     
  • P-Card for low dollar purchases to conveniently obtain your goods quickly and pay immediately. Refer to Corporate VISA card application form to request a P-Card or contact Purchasing Services for assistance.

 

How to process a Purchasing Order

 

Step 1 - REQUISITIONING

Initiator enters a requisition by accessing tool in My Trent portal.  Please refer to Electronic Requisition Guide to learn how to enter an electronic requisition.  If you do not have access to electronic requisitioning tool, please contact purchasing@trentu.ca for immediate set up.

Step 2 - APPROVAL PROCESS

Once requisition is entered in system, there may be an approval process based on the purchase amount and account used to process purchase.  Please refer to Electronic Requisition Guide to learn how to approve an electronic requisition.

Step 3 - PURCHASE ORDER

Once a requisition has been approved, Purchasing Services will review procurement request to ensure meets quotation requirements and create a Purchase Order (PO) to be transmitted to the vendor to process order.  The requisitioning initiator will be copied on order transmission.

Step 4 - RECEIVING

All physical goods procured by the University on a PO require a receiving procedure to record the incoming items and initiate payment to vendors. Campus Shipping Receiving Centre (SRC) will receive PO’s for physical goods in system upon receipt of goods.  For non-tangible goods and services, Purchasing Services or SRC will follow up with initiator to confirm in writing services rendered/order confirmation dependent on dollar value.

Step 5 - PAYMENT

Payment will occur upon receipt of invoice from vendor assuming match of detail pertaining to PO, receiving confirmation and invoice.  Invoices to be forwarded to accountspayable@trentu.ca

Resources for Staff

  • Preparing to Buy
  • Requisitioning Guide
  • Quotation Requirements
    • Invitation to Quote (ITQ)
    • RFx Process andTimeline Overview
  • Accessibility Procurement
  • Research Purchases
  • Staff and Faculty Computer Purchases
  • Stationary Supplies
  • Customs
    • Commercial Invoice Template Instructional Guide
  • US Bank VISA Procurement Card Program
    • Amazon Business
  • Asset Disposal
  • CAUBO Membership Discounts
  • Forms

Related Links

  • Financial Services
  • Campus Shipping & Receiving Centre
Trent University logo
Challenge the Way You Think

Trent University respectfully acknowledges it is located on the treaty and traditional territory of the Mississauga Anishinaabeg. We offer our gratitude to First Peoples for their care for, and teachings about, our earth and our relations. May we honour those teachings.

Peterborough

1600 West Bank Drive
Peterborough, ON Canada, K9L 0G2

Toll Free: 1-855-MY-TRENT

Campus Map

Durham Greater Toronto Area

55 Thornton Road South
Oshawa, ON Canada, L1J 5Y1

Phone: 905-435-5100

Campus Map

Social Media Directory
  • Contact
  • Directions
  • Site Map
  • Accessibility
  • @ Copyright 2023 Trent University