Commercial Invoice Template Instructional Guide
Commercial invoice is an international shipping document to be completed by Trent personnel arranging to import scientific samples from non-commercial vendors (universities, colleges research centres etc.)
Create and Print Your Commercial Invoice
The printable template allows you to save any information you type into the commercial invoice form. Save each commercial invoice form as a new file to avoid errors.
International Shipping Resources
What is a commercial invoice form?
A commercial invoice is typically required when selling and shipping products internationally to be used as a customs declaration.
What is required on a commercial invoice form?
Not all fields are required. Typically, the shipper information, recipient information, country of origin and shipment details along with a date and signature.
Definitions:
Consignor/Shipper/Exporter - The name and address of the person/company shipping or exporting the goods listed on the commercial invoice.
Consignee/Importer - The name and address of the person/company the listed goods are being sent to.
Date - Date the shipment is being exported.
Invoice No - Commercial invoice number assigned by the exporter.
Customer PO No - Reference number for order assigned by the customer.
Currency Used - Currency used to calculate totals listed on the commercial invoice.
Country of Origin - Country the listed merchandise originated from.
Shipment Tracking No - Shipment Bill of Lading, Airway Waybill or Courier Tracking Number, if any.
Final Destination - Country the goods are being shipped to.
Export Route / Carrier - Company or route used to ship the goods.
Terms of Sale - Also referred to as Incoterms. A common selection is FOB (Free on Board).
Terms of Payment - Conditions and terms of payment agreed upon by exporter and purchaser.
Terms of Freight - May be covered in “Terms of Sale” declaration. “Prepaid” or “Collect” are common entries.
No. of Packages - Total number of packages/boxes in shipment.
Notes - List any shipment or delivery instructions here. E.g., Samples are for scientific research or teaching, not for commercial resale or use.
Item & Description - List details of any items here.
Unit Value - Cost per individual item. Non-value research samples must have a minimum unit value of $1.00.
Quantity - Total quantity of individual item.
Freight - Charge, if any, for transportation.
Insurance - Charge, if any, for insurance.
Signature - The signature, title and date of the shipper is required.
International shipments may also require the following:
USMCA Certificate of Origin shipping within North America