Purchasing

The Purchasing Department is responsible for the administration of procuring goods and services on behalf of Trent University. Our objective is to ensure ethical, efficient and accountable sourcing and contracting and that all purchases be acquired in an open, fair and transparent process.

Trent University adheres to Code of Ethics as outlined in the Broader Public Sector Procurement Directive. The BPSD outlines procurement rules regarding the acquisition of goods and services pertaining to public funds under the Broader Public Sector Accountability Act, 2010. The Directive is based on key principles to achieve value for money while following a procurement process including:

Accountability
Transparency
Value for Money
Quality Service Delivery
Process Standardization

Please contact the Purchasing Department for assistance with your procurement acquisition needs.

COVID-19 Procurement Services - operations update

Purchasing Services is currently working remotely and maintaining normal business operations from 8:30 a.m. to 4:30 p.m. Monday – Friday during the COVID-19 pandemic. It is requested general inquiries with the Purchasing team be made by email at purchasing@trentu.ca with the intent of responding to inquiries within 1 business day.

Pandemic Supply Needs

As the University initiates Return to Campus planning, pandemic supplies will be necessary to ensure the safety of our campus community. Procurement Services, Campus Shipping and Receiving Centre (SRC), and Facilities Management (FM) have partnered to assist in managing pandemic supply requests and distributions for specific pandemic supplies.

Complementary Safe Return to Campus Kits

As part of the Return to Campus (RTC) initiative, Trent University will be providing to individuals (students, faculty, and/or staff) identified in each approved RTC plan the following items at no charge:

Reusable cloth mask
Hand sanitizer, desktop
Disinfectant surface cleaner (keep empty containers to refill)
Roll of Paper Towels

Disposable procedural masks and face shields can be identified as special requirement supplies in the RTC plan provisions or per replenishment order request.

How to replenish supplies when needed

Budget owners may request replacement supplies when kit items are consumed or they identify a need. Delegates need to direct their request to fixit@trentu.ca. These requests will be logged and tracked through FM for supply replenishment purposes. When ordering, indicate the number of faculty and staff that the order pertains to and where to deliver the product. Approvals will be required prior to fulfillment of an order request and, if approved, replacement supplies will be provided at no charge.

Requests for products should only be submitted as product is needed to ensure that supply levels are managed appropriately. Replenishment orders will be for those on campus.

How to order Pandemic Supplies not in inventory

For any items needed that are not part of the pandemic supplies managed centrally, Departments are requested to place an electronic requisition to Purchasing Services. If assistance is required to source supplies or for general inquiries, please contact purchasing@trentu.ca. When placing an order, requestors must provide their department account number and indicate in the comments section of the requisition if the order is specific to COVID needs. Product considerations and cost allocations will be reviewed if costs to be recovered. Any items that are deemed necessary for normal business operations will be charged to the department directly.

Pandemic Supplies Managed Centrally

Reusable cloth mask, disposable procedural mask, hand sanitizer, disinfectant surface cleaner, paper towels, face shields.

Branded Masks

Branded mask will be available for purchase on the Campus Print online ordering portal for internal customers only. Budget owners may place an order and will be prompted to provide their department account. Pricing will be available on the order site and is comparable to the externally sourced cost. Campus Print and Campus SRC will arrange for distribution and will charge department accounts accordingly.