Frequently Asked Questions
Frequently Asked Questions: Non- Academic Recruitment
All applicants must submit a covering letter, resume, and employment application form (if required). Please click here to determine if an employment application form is required.
The employment application form can be found by clicking here.
The Employment Application Form is now a fillable PDF. You must open the PDF and download/save to your computer prior to filling out the form. You will not be able to save the information on the form using the web browser view. Please ensure you open the file saved on your computer to fill out the form. Should you still have problems opening the form, you may email email@example.com to request a copy be emailed to you directly.
Please click here to determine if you are required to submit an employment application form.
I currently work at Trent as a student employee / contract employee. Why am I not considered internal?
When applying to a regular/recurring OPSEU position, internal applicants are defined as employees currently holding a regular/recurring OPSEU position.
In the case of regular/recurring OPSEU positions, the University will consider internal
OPSEU applicants first, in accordance with the OPSEU Collective Agreement, however external applicants are encouraged to apply to any current posting.
Please send only a covering letter, resume, and employment application form (if required) in Microsoft Word or Adobe PDF format.
Those interested in applying are asked to submit a cover letter, resume and application form (if applicable), by email to firstname.lastname@example.org (Microsoft Word or Adobe PDF) by the posted deadline. Please note your full name and the job title in the subject line of your email (i.e. First and Last Name – Job Title). Applications from external candidates will be considered only when accompanied by a completed Application Form.
Non-academic positions may be posted at any time during regular office hours (Monday - Friday between 8:30 a.m. and 4:30 p.m.). Job postings are posted on our website anywhere from a minimum of five working days to "until filled". Please visit our website often to view new postings.
Late applications will not be considered.
General resumes will not be accepted. Applications must pertain to a posted position in order to be considered; due to volume constraints, we do not accept unsolicited applications.
Please visit the Career Centre for information on student employment.
Please visit the Dean's Office for information on teaching/academic positions.
Applications are reviewed by a hiring committee. In order to be considered for a position, you must apply via the method specified on the job posting by the posted deadline only.
Applications are reviewed by a hiring committee, and therefore do not need to be addressed to a specific person.
If you have submitted your application by e-mail (email@example.com), you will receive a confirmation e-mail that your application was received. Please note: if you send more than one email in a day, your confirmation email may be delayed. Confirmations are not provided for hand delivered, faxed or mailed resumes.
If you send more than one email in a day, your confirmation email may be delayed. Please also ensure you sent your application to the correct email: firstname.lastname@example.org. Confirmations are not provided for hand delivered, faxed or mailed resumes.
The education, experience, and skill set requirements vary depending on the position. Please refer to the posting for the specific qualification requirements we are looking for.
All postings are in .pdf format and will open in a new browser window. Please ensure you have Adobe Reader installed, and your browser will allow pop-up windows.
The timeline for filling positions varies with each position. We typically fill positions within three to six weeks after a position closes, however some positions may take longer. If the hiring committee is interested in your application, you will be contacted.
The following are generalized and brief steps of the hiring process. Some positions may differ from these steps and the timelines for hiring vary with each position:
- Job postings are posted on our website anywhere from five working days to "until filled."
- When the job posting closes, the hiring committee reviews applications.
- Candidates selected for an interview/testing are contacted.
- The hiring committee conducts interviews/testing with the selected candidates.
- References are checked.
- A hiring recommendation is forwarded to Human Resources for approval.
- A verbal offer of employment is extended to the successful candidate.
- After candidate accepts the verbal offer, Human Resources will prepare a formal letter of offer.
- The unsuccessful candidates interviewed are notified of the committee's decision.
The timing of the steps involved varies for each competition, as it is dependent on the availability of the hiring committee. We appreciate your interest in working at Trent University, however we are only able to contact those applicants we wish to interview.
We do not keep unsolicited applications. If you apply for a posted position, your application will be considered for that position for as long as the position is vacant. If you see a position re-posted in the future, you must apply again. You must submit a separate application for each position you are applying to.
Can I call or email the Human Resources Department to see if a position has been filled, and/or check on the status of my application?
We appreciate your interest in working at Trent University, however the Human Resources Department does not provide any information about the status of a job competition to ensure the process is fair for applicants. If the hiring committee is interested in your application, you will be contacted.
I didn't get called for an interview but feel I have what the position is looking for. Can I get feedback on my application?
Only candidates we wish to interview are contacted. Due to volume constraints, we are unable to provide feedback.
Due to the volume we receive, we are not able to review prior resume submissions for any future competitions. You must submit an up-to-date covering letter, resume, and employment application (if required) for each individual posting you are interested in. Please ensure you submit your application by the method specified on the job posting by the closing deadline.
Can I make an appointment to meet with a representative of Trent's Human Resources Department to discuss my skills and qualifications for possible future employment?
Due to the volume of recruiting that occurs in the Human Resources Department we are unable to meet individuals for one-on-one consultations. Should more information be required from you, we will contact you directly.