Out of Province Funding

Your full-time status for Financial Aid is not the same as it is for Trent.

Full-Time Status for Financial Aid

For Financial Aid, full-time means that you are enrolled in at least a 60% course load each term you apply for funding or interest-free status.

If you have a documented disability with your province/territory, full-time is a minimum of a 40% course load

Course Load Requirements

Your course load is not averaged across terms

You must meet the full-time requirement in each term separately

Example:

If you receive funding for both fall and winter, you must take:

• 60% course load in the fall, and

• 60% course load in the winter

  (40% each term if you have a documented disability)

Check Your Province or Territory's Rules

You are responsible for checking your home province or territory's requirements, including:

• Program length
• Number of study weeks

Students with Disabilities

If you have a documented disability:

1. You must confirm your disability status with your home province/territory's Financial Aid
2. After that, you can contact the Student Accessibility Services (SA) Office to connect with an advisor for any supports you may need while studying at Trent

Full-Time Status: Fall/Winter

Undergraduate Students

You must be enrolled in each term you are studying:

• at least 1.5 credits (60%); or
• 1.0 credits (40%) if you have a documented disability with your home province

Exception: Newfoundland and Labrador

• Provincial funding: 80% course load required
• Federal funding: 60% course load required

Graduate and PHD Students

Your full-time course load is set by your program - if you are unsure please check with Financial Aid or Graduate Studies.

Full-Time Status: Summer

Undergraduate Students

May-August (full summer term):

• 1.5 credits; or
• 1.0 credits if you have a documented disability with your home province

May -June OR July-August (single summer term)

• 1.0 credits; or
• 0.5 credits if you have a documented disability with your home province

Exception: Newfoundland and Labrador

• Provincial funding: 80% course load required
• Federal funding: 60% course load required

Graduate and PHD Students

Your full-time course load is set by your program - if you are unsure please check with Financial Aid or Graduate Studies.

Part-Time Status

If you do not meet the full time requirements, you are considered to be a part time student for financial aid purposes

You will need to contact your home province/territory to find out if you are eligible for part-time financial aid

Before you apply for financial aid, please make sure that your program is approved for funding by your province or territory.

If your program is not approved and does not appear on the list below please send a program designation form to the Financial Aid Office as soon as possible for completion.

The following programs are not approved for provincial funding:

• Any non-degree studies

   

To apply for financial aid, you will need to follow the application process as set out by your home province or territory

1. Visit your home province or territory's website to complete your application
2. Be sure to check the application deadlines; these will vary by province and territory

Provincial and Territorial Websites

• Alberta
• British Columbia
• Manitoba
• New Brunswick
• Newfoundland and Labrador
• Nova Scotia
• Nunavut
• Prince Edward Island
• Quebec
• Saskatchewan
• Yukon

If your financial aid applications requires forms to be completed by the University please follow the steps below:

Submit Your Forms

• Complete the Out of Province Funding form found on your myTrent portal
• These will be processed by the Financial Aid Team

BC Students - your application is completed directly through the StudentAid BC dashboard.

Once your request is complete you will receive an email to your trentu.ca address.

This email will include a copy of your completed form that you will need to submit to your province or territory unless otherwise specified.

Processing Time

Please allow 

• Up to 3 weeks from mid-July for Fall/Winter submissions
• Up to 3 weeks from mid-April for Summer submission

This timing allows the Financial Aid Office to ensure that the program costs and study dates are available.

Important:

• If you submit prior to these dates your processing time could be longer
• All request are processed in date order

What to Do

• Check your trentu email regularly
• Look for confirmation from the Financial Aid Office that your request has been completed
• Follow any steps that are included in the email

After applying for financial aid the next step is paying for your fees.

Fee Deferral

For students who are receiving Out of Province funding, you automatically have an extended deadline. This is the same as the OSAP payment deadline.

You do not need to inform our office that you are receiving financial aid if you have already submitted all of your required documentation.

Important

You do need to make sure your statement is paid in full by the payment deadline to avoid an impact to your account.

If you know that your financial aid will not cover all of your fees please make sure to pay the difference

Full-Time and Part-Time Students

Apply through the StudentAid BC portal

• Complete your application on the StudentAid BC portal
• The Financial Aid Office monitors the StudentAid BC portal for new application

Timeline for Completion

Please allow up to 3 weeks for processing for any applicable program information that needs to be entered.

Please allow up to 3 weeks for processing for any confirmation of enrolments:

Mid-August (Fall Term)

Mid-December (Winter Term)

Mid-April (Summer Term)

Important Note

The Financial Aid Office automatically monitors the StudentAid BC portal for applications submitted.

You do not need to email to confirm the submission of your Full-Time or Part-Time StudentAid BC application.

Full-Time and Part-Time Students

1. Submit your request
   • Use the Out of Province Funding form found on your myTrent portal under Finances to submit your Program Information Form
   • Depending on your province or territory, this may include
     • Alberta - Confirmation of Registration
     • New Brunswick – Request for Program Information
     • Newfoundland and Labrador – Program Cost Form
     • Northwest Territories – Form D: Student Enrolment Form
     • Nunavut – Student Enrolment Form
     • Prince Edward Island – Academic Information for Educational Institutions
     • Quebec – Form 1121
     • Saskatchewan – Program Information Form
     • Yukon – Program Information Form
2. Wait for processing
   • Allow at least 5 business days after submitting your request
3. Monitor your TrentU email
   • Your completed form will be emailed to you
   • Follow instructions within email as applicable

Timeline for Completion

If required your funds will be released via the applicable online system. Please allow up to 3 weeks for processing after billing has been applied to your account

• Mid-August (Fall Term)
• Mid-December (Winter Term)
• Mid-April (Summer Term)

Important Note

• The Financial Aid Team monitors the Out of Province Funding form queue regularly and will see your submission
• You do not need to email to confirm that you have submitted your Program Information Form

Full-Time Students

Your information is processed through online portals and you typically do not need to submit paper documentation.

If you do need to submit paper documentation please do so via the Out of Province Funding form found on your myTrent portal.

Part-Time Students

If you are required to submit paper documentation please do so via the Out of Province Funding form found on your myTrent portal.

Timeline for Completion

Applicable paper documentation:

1. Wait for processing
   • Allow at least 5 business days after submitting your request
2. Monitor your TrentU email
   • Your completed form will be emailed to you
   • Follow instructions within email as applicable

Please allow up to 3 weeks for processing for any confirmation of enrolments:

Mid-August (Fall Term)

Mid-December (Winter Term)

Mid-April (Summer Term)

Important Note

The Financial Aid Office automatically monitors the applicable portal for applications submitted and ready for Confirmation of Enrolment.

Processing Timeline

COEs are completed within 3 weeks based on whichever is later:

• The start of classes; OR
• The date the COE request is received from your province

Eligibility

Your registration must match what is in the COE system (i.e. if the system says you are full time in a 60% course load you must be registered as such)

After Submissin

Once your COE is completed you will not be notified by our office. You will however be notified via your TrentU email if there are any issues with your COE.

If the Financial Aid Office is able to, your funding will be remitted to Trent in the amount required to pay your balance. This may be some of your funding or all of your funding disbursement depending on your assessment. It will be applied to your student account as soon as it has been received at the university's Student Accounts Office.

If your province or territory does not allow student aid funding to be paid directly to Trent it will be directly deposited into the bank account you have indicated with your home province or territory.

Your remitted amount if applicable may cover all of your fees in which case you would not have to pay anything further.

If they do not or your province does not allow funds to be directed to Trent you will need to pay your account directly.

It is the students responsibility to ensure all fees are paid in full each term by the payment deadline.

You can view your account statement by logging into your myTrent portal and navigating to the Finances tab. There you will see an icon that indicates Account Statement.

For help please refer to Making a Payment

• Applying for financial aid with their home province or territory
• Applying early (before the study period start) to avoid funding delays
• Following all deadlines, policies and application steps as set by their home province or territory
• Repaying their student loans in accordance to the terms provided by their lend when they graduate, withdraw or stop studying full-time
• Submitting an Interest-Free Status request, if applicable, for any Canada or Provincial/Territorial student loans while studying full-time
• Provide complete and accurate information to the Financial Aid Office - only the student can access their application with their home province or territory
• Report any changes immediately to both
  • the Financial Aid Office; AND
  • your home province or territory's financial aid
    • this includes changes to course load and unsuccessful course completion
• Follow all policies and deadlines related to your financial account statement at Trent

What is means to be registered:

• You have accepted your offer and/or are registered into courses

Your responsibilities once registered:

• Follow all academic and non-academic policies, rules and regulations of Trent University and your faculty
• Keep your personal information up to date, including but not limited to:
  • mailing address
  • phone number

Paying your fees:

• Once you are registered you will be billed
  • For fall this happens in mid-August as long as you are registered in classes
  • If you make changes to your registration or register AFTER the initial billing occurs this will automatically adjust on your account statement
• If applicable funds are sent to Trent directly, however it may not cover everything. You are responsible for knowing how much you are receiving, how much is coming to Trent and how much you will owe.
• If you are denied funding from your home province or territory you are still responsible for paying your account by your payment deadline
• If you are on residence your fees are applied for the start of term and become part of your total account statement, it is not separate and your fees are not separated to cover one or the other.
• All fees must be paid by your payment deadline
• any questions or concerns about billing and payments should be discussed with the Student Accounts Office

To remain eligible for full-time grants and loans you must stay enrolled in a full-time course load for the entire study period covered by your funding.

If you drop below a full-time course load, you must notify both:

• The Financial Aid Office; AND
• Your provincial or territorial financial aid office

Important:

Reducing your course load below full-time or withdrawing from all classes could affect:

• Your current funding; AND/OR
• Your eligibility for future student loans and grants

Before dropping any courses you should speak with:

• The Financial Aid Office
• Your home province or territory's financial aid office
• Academic Advising

Speaking with these offices will help you understand any financial and academic impacts making changes to your enrolment.

For detailed information about maintaining part time funding eligibility please contact your home province or territory financial aid office.

If you are no longer enrolled in a part time course load you must notify both:

• The Financial Aid Office; AND
• Your province or territory's financial aid office

Important:

Withdrawing from all classes could affect:

• Your current funding; AND/OR
• Your eligibility for future student loans and grants

Before dropping any courses you should speak with:

• The Financial Aid Office
• Your home province or territory's financial aid office
• Academic Advising

Speaking with these offices will help you understand any financial and academic impacts making changes to your enrolment.

Steps to submit a Confirmation of Enrolment request on the NSLSC portal:

1. Log in to your NSLSC portal
2. From “My Dashboard,” select “Confirm My Enrolment” under the “My Account” menu
3. Enter the following details:
   • School: Trent University
   • Student ID: your 7- digit Trent student number

• Submitting this request will notify lenders to place both federal and provincial loans into interest-free/payment-free status (unless otherwise specified).

Processing details:

• COE requests appear to the University up to 21 days before your study period begins
• Your enrolment will be confirmed once you are registered as full-time