How Employees Request a Leave in VIP - Updated
This page will outline the steps for an employee to request a leave in VIP, such as requesting time off for vacation, compassionate leave, bereavement leave etc.
Step 1: Access VIP, through the MyTrent Portal. If you require more information on how to access MyTrent and VIP, please check out the instruction document called “How to Access VIP and View Your Paystub”.
Step 2: Once you are in VIP, navigate to the employee portal, then click on “My Schedule”, then click on the “Leave Requests” header.
Step 3: You will then see a history of any leave requests submitted. To add a new leave request, click on the “Add” button at the bottom of the screen.
Step 4: Fill out the details of the request.
Enter in the Date, if it is a multiple, full, or partial day request.
Select the Leave Type.
Write a personal note to your supervisor, such as the reason for the leave, if required, then click on the submit button.
You may wish to use the green “Back” button or click on “My Schedule” to return to the previous menu where you can then view the status of your requests, and see whether requests are pending your supervisor's approval or have been approved.
Step 5: Employees may wish to check the balance of their entitlement banks, before making leave requests by clicking on the “My Schedule” header.
Step 6: Then review their balance, for any applicable banks they have, which is now displayed in hours.
Step 7: It is important to note, employees should check their work schedule on VIP before requesting a leave to ensure to leave times correspond to their shifts in VIP.
When under the My Schedule Header, click on the view report button, to view the schedule populated for you. If your schedule is incorrect, please email humanresources@trentu.ca to have it updated.
Step 8: When you are finished with VIP, please be sure to Log out by clicking on the arrow beside your name on the top right hand of the screen, and selecting log out.
If you have any further questions, please do not hesitate to contact Trent University’s Human Resources Department.
Email: humanresources@trentu.ca
Call: (705)748-1460 or dial extension 1460
Location: Blackburn Hall, Suite 116
Hours: Monday to Friday 8:30 am- 4:30 pm