Vice-President, Research and Innovation
The office of the Vice-President, Research and Innovation oversees the administration of the Office of Research. The Office of Research is responsible for the research enterprise at Trent University including the day-to-day administration of research grants, agreements, contracts, memoranda of understandings, international collaborative research networks, honorary research appointments, certifications and matters of compliance, statistical and institutional reporting, and research personnel. Please visit the Vice President, Research and Innovation website for more information.
General Records
- Budgets and Related Financial Records
- Certification Records (including ethics and biosafety forms)
- Committee Minutes and Records (Research Policy Committee, Research Ethics
- Committee, Biosafety Committee)
- Contracts & Agreements (Confidentiality, Non-Disclosure, Disclosure)
- Funding Information Records (including internal and external grant information)
- Policy and Procedure Documents
- Project Files
- Statistical & Institutional Reports
- Sub-Departmental Functions Records
- Correspondence and Other Administrative Records
Retention: 10 years for all
Personal Information Databanks
Committee Membership Lists
- Legal Authority: Trent University Act 1963
- Information Maintained: Name, may include personal email address, home telephone number
- Individuals in Bank: Committee Members
- Uses: Maintenance of Committee Lists
- Users: VP R&I and office staff
- Retention and Disposal: 1 year after term ends
Postdoctoral Fellows and Visiting Scholars Database
- Legal Authority: Trent University Act 1963
- Information Maintained: Name, host department, faculty sponsor, terms of appointment, duration of stay, project description, contact information, immigration status if applicable, email account, office location, payment information if applicable
- Individuals in Bank: Postdoctoral fellows and visiting scholars
- Uses: Risk management, statistical records
- Users: Office of Research Personnel
- Retention & Disposal: 10 years then shred/delete
Canada Research Chair Application Records
- Legal Authority: Trent University Act 1963
- Information Maintained: Application information, CVs, letters of reference, other supporting documentation
- Individuals in Bank: Canada Research Chair applicants (faculty)
- Uses: Administration of applications
- Users: Office of Research staff, Dean of Arts & Science
- Retention & Disposal: 10 years then shred/delete
Undergraduate Student Award Records
- Legal Authority: Trent University Act 1963
- Information Maintained: Name, contact information, resumes, applications, letters of support, financial arrangements, copies of federal and provincial tax forms
- Individuals in Bank: Student award applicants/recipients
- Uses: Administration of awards
- Users: Office of Research staff
- Retention & Disposal: 10 years then shred/delete
Intellectual Property Inventory
- Legal Authority: Trent University Act 1963
- Information Maintained: Agreements of confidentiality, disclosure, non-disclosure; contact information
- Individuals in Bank: Faculty, students, staff
- Uses: Commercialization purposes, funding applications
- Users: Office of Research staff
- Retention & Disposal: 10 years then shred/delete
Faculty Researcher Recognition Files
- Legal Authority: Trent University Act 1963
- Information Maintained: Name, letters of reference, nominations (including nominator information), awards, fellowships, recognition, CVs, contact information
- Individuals in Bank: Faculty, nominators
- Uses: Administration of awards/recognition
- Users: Office of Research staff
- Retention & Disposal: 10 years then shred/delete
Personnel Files
Common to all departments.
Manuals
Research Policy Manual, available on Office of Research website.