President's Office

The Office of the President provides support for the President and Vice-Chancellor who is the chief executive officer of the institution. It coordinates the President's schedule and meetings and provides support to presidential advisory committees. For more information, visit the President's Office website.

General Records

• President’s Executive Group Notes – Retention: indefinite
• President’s Advisory Committee Records – Retention: indefinite
• Budget Files – Retention: 7 years
• Correspondence and Working Files – Retention: two years

Personal Information Databanks

Faculty Personnel Files

• Location: University Vault
• Legal Authority: Trent University Act 1963, and Collective Agreement with Trent University Faculty Association
• Information Maintained: See Dean’s office for details.
• Individuals in Bank: Former faculty
• Uses: Historical record
• Users: Closed as per Collective Agreement
• Retention & Disposal: period of ninety (90) years from the date of birth of the member then shred

Nancy Simmons Smith Staff Award of Excellence files

• Location: President’s Office
• Information Maintained: Nomination letters
• Individuals in Bank: Nominees
• Use and Users: Award Selection Committee
• Retention & Disposal: Information on award winners: indefinite
• Information on other nominees: one year then shred

Executive Search files

• Location: President’s Office
• Information Maintained: Applications, Search notes
• Individuals in Bank: Applicants
• Use and Users: President and Search Committee Members
• Retention & Disposal: personal information shredded after one year; basic committee documents (membership, mandate, profile) retained until conclusion of next search.

Personnel Files

Common to all departments, including all who report to the President or Office of the President