Trent International

Trent International supports the Trent community to raise national and international visibility & reputation; leverages institutional strengths through partnerships; promotes and supports student mobility; facilitates international and intercultural knowledge, skills, and awareness to live and work effectively in a global environment; provides language and academic skills instruction; contributes to the global classroom and provides international support services. For more information, visit the Trent International website.

General Records

• Departmental Financial Records: Retained for 7 years

Personal Information Databanks

Student Information Files

• Legal Authority: Trent University Act
• Information Maintained: Name, contact information, date of birth, visa and scholarship information, proof of UHIP records, Study Abroad host university original transcripts
• Individuals in Bank: Students
• Uses: Administration of support services for students
• Users: TI office staff
• Retention & Disposal: Student records with visa and scholarship information (retained for 5 years inactive). Study abroad student transcripts (kept indefinitely) Proof of UHIP records (retained for 3 years for CWB and 1 year for Sun Life) Group Wise
• Lists: Name, email, phone for students (updated on an ongoing basis) Resource and historical records: Departmental resource and historical filing (retained on a need basis).

English as a Second Language (ESL) Program Records

• Legal Authority: Trent University Act 1963
• Information Maintained: Completed registration forms for all new ESL students, payment information, application-related correspondence, names, country of origin, DOB, student number, class marks, test scores, notes on meetings with students, attendance records, copies of completed Placement (writing only) and Promotion Tests.
• Individuals in Bank: New and returning ESL students
• Uses: Preparation of statistical reports, program management and support
• Users: Trent International office staff, Trent-ESL staff
• Retention & Disposal: Names, country of origin, date of birth, student number, grades, and attendance records kept indefinitely; Placement (writing only) and Promotion Tests kept one term and then shredded; assignments and tests shredded one week after the end of term; all other information shredded/deleted upon completion of ESL program.

Personnel Files

Common to all departments