Facilities Managements Department

The Facilities Management Department is charged with the long and short term maintenance and repair at Trent University, including all buildings, furniture, equipment, building fabrication, landscaping, and snow removal. Facilities Management oversees the functioning of the following areas:  facilities maintenance including custodial and locksmith; mechanical and electrical maintenance, grounds, waste management, capital project management, lease management, utility management, space management and sustainability. For more information, visit the Facilities Management web site.

General Records

Departmental Budgets

• Primary responsibility is Finance

Legal Documents

• Real Property Acquisition and Disposition – 20 years after disposal of real property

Contracts & Agreements (including construction contracts and lease agreements)

• Lease Administration – 15 years after expiration of lease
• Construction & Renovation contracts and documentation, not including building drawings – 7 years after completion of project

Building Drawings (Originals)

• Retention: for the life of the building

Personal Information Databanks

• Attendance files - primary responsibility is Human Resources
• Legal Authority: Trent University Act 1963

Personnel Records

• Common to all departments