Information for Employees and VIP Users
The Department of Human Resources is excited to announce the launch of our new recruitment site. If you have any questions or feedback, please email humanresources@trentu.ca.
Where do I apply to jobs?
Who should apply through the Internal Job Board?
What is VIP and how do I know if I have access to it?
Where is the Internal Job Board located in VIP?
Can I apply through the External Recruitment Site even if I have access to the Internal Job Board in VIP?
How do I apply to jobs?
How do I create an applicant profile?
Can I save a resume and cover letter to my applicant profile?
How do I apply to a job posting?
Can I make changes to my application after it has been submitted?
How do I know if my application has been received?
What are job alerts and how can I sign up for them?
Can I withdraw my application?
Where do I accept a job offer?
How do I accept an offer of employment?
Where do I apply to jobs?
Who should apply through the Internal Job Board?
All current Trent Employees, as well as individuals with access to VIP through an active MyTrent account, such as contractors or individuals in unpaid appointments, are required to apply to vacancies through the Internal Job Board in VIP.
If you do not have access to the Internal Job Board in VIP, please apply through our External Recruitment Site.
What is VIP and how do I know if I have access to it?
VIP is Trent University's Human Resources Information System. To check to see if you have access to VIP, login to your myTrent account, select "Support" and scroll to the "Human Resources/Payroll" section. If you have VIP access you will see this icon:
Where is the Internal Job Board located in VIP?
- Navigate to VIP through your myTrent account.
- In the Employee Portal select “Internal Job Board”.
Can I apply through the External Recruitment Site even if I have access to the Internal Job Board in VIP?
No, all employees and individuals with access to VIP must apply through the Internal Job Board for their application to be considered. This ensures seniority and/or internal status are considered for unionized job competitions, in accordance with applicable collective agreements.
How do I apply to jobs?
How do I create an applicant profile?
- In VIP, navigate to the Internal Job Board.
- Under "Additional Links" select "Update my Profile".
- Complete Steps 1-4.
- Under Step 2 "Profile Builder" you will enter and save details such as your job history, education, and professional associations.
- Under Step 3 "Job Interests" you can set up job alerts to receive automatic emails when new jobs are posted that match the criteria you have selected. Step-by-Step instructions can be found here.
The information you save to your applicant profile will prepopulate when you apply to future vacancies where this information is requested. Please note, all information that can be saved to the applicant profile may not be requested by the hiring manager for a particular vacancy.
Can I save a resume and cover letter to my applicant profile?
No, you are required to upload your resume and cover letter in Microsoft Word or PDF format for each job you apply to.
How do I apply to a job posting?
- In VIP, navigate to the Employee Portal > Internal Job Board.
- Under the "Available Jobs" heading, select the requisition number for the job posting you are interested in applying to.
- Click "Position Description" to review the full job description.
- Select "Apply".
- Answer the required fields and attach your resume and cover letter in either Microsoft Word or PDF format. Some fields may be pre-populated based on the information you originally saved in your applicant profile. Ensure you review this information and update as needed.
- Select "Submit" application.
Can I make changes to my application after it has been submitted?
Yes, you can make changes to your application after it has been submitted as long as the job posting is still open. Once the job posting has closed you are unable to update or change your application. To make changes:
- In VIP, navigate to the Employee Portal > Internal Job Board.
- Under "My Applications" select the requisition number for the application you wish to update.
- Select "Update My Application"
- Make the desired changes and select "Submit".
How do I know my application has been received?
After submitting your application, you will see confirmation of your application under "Available Jobs" and "Applied" where a checkmark will appear. If this does not immediately appear, please refresh your screen.
What are job alerts and how can I sign up for them?
Job alerts are automatic emails that you can elect to opt into. These emails are sent to you when new jobs are posted, based on the criteria you have selected. You can set up job alerts when creating your applicant profile under "Step 3 My Career", or afterwards by following these steps:
- In VIP, navigate to the Employee Portal > Internal Job Board.
- Under "Additional Items" select "Update my Job Interests"
- Select at least one [1] Job Category you are interested in receiving alerts for by selecting "Add" then choosing a job category from the drop down list. Repeat this process if you wish to select multiple job categories.
- OPTIONAL - Narrow down the job alerts you will receive by selecting specific criteria in the 'Region' section.
- Once you get to Job Alerts, select the check box.
Can I withdraw my application?
Yes, you can withdraw your application from consideration prior to the job posting closing date by following the below steps. If you wish to withdraw your application after the closing date, please contact humanresources@trentu.ca.
- In VIP, navigate to the Employee Portal > Internal Job Board.
- Under "My Applications" select the requisition number for the job competition you wish to withdraw from.
- Select "Withdraw my Application".
How do I accept a job offer?
How do I accept a job offer?
If you are the successful candidate for a position, the hiring manager will call you to make a verbal offer. Shortly after accepting the verbal offer you will receive an email advising you to follow these steps to review the appointment letter and formally accept the position:
- Follow the link if the email to navigate to the Internal Job Board in VIP.
- Under "My Applications" select "View Offer" then "View Documents".
- Review your appointment letter. If you have any questions regarding the letter, please reach out to the Hiring Manager or Human Resources.
- Select "Accept" and follow the instructions outlined in your appointment letter (ie. sign and return the offer to Human Resources). Alternately, you can select "Refuse" if you wish to decline the offer.