Trent University prohibits any form of discrimination and harassment that constitutes a violation of a person’s rights under the terms of its Discrimination and Harassment Policy and the Ontario Human Rights Code (“The Code”). Under the Code, every person has the right to freedom from discrimination and harassment based on specified protected grounds. This Policy affirms Trent University’s commitment to compliance with the Code.
Trent University aims to promote awareness of individuals’ rights and responsibilities under this Policy and to eliminate discriminatory barriers. The University is fundamentally committed to the promotion of free inquiry and expression, and strives to provide a working, learning and an on-campus residential environment that is supportive of study, scholarship, teaching and research while ensuring a safe, accessible, inclusive, and respectful space for all individuals. The University acknowledges and promotes individuals’ freedom to express diverse viewpoints. It is important to note that this does not extend to expression that incites racism, hate, discrimination, harassment or violence against any person or group based on any Code-protected characteristic.
As an institution, we aim to address and combat racism and hate, including anti-Indigenous racism, anti-Black racism, antisemitism and Islamophobia. In accordance with Bill 166, Strengthening Accountability and Student Supports Act, 2024 we have reviewed several of our related policies to reflect and actionize this commitment.
Please see relevant policies here. Our polices will be reviewed every 5 years; and you may access our first Annual Report to the Board of Governors on the Implementation and Effectiveness of its Anti-racism/ Anti-hate Policies and Practice in 2026.
- Discrimination and Harassment Policy
- Free Speech Policy (Review in Progress)
- Charter of Student Rights & Responsibilities
- Sexual Violence Prevention & Response
- Workplace Violence and Harassment Policy
The Reporting Procedure
At Trent University, we are committed to fostering an inclusive and respectful environment for all members of our community. We take allegations of discrimination and harassment seriously and encourage individuals to report any incidents that they find disturbing or harmful.
EHRO will conduct a careful review of all complaints, applying the processes outlined in the Discrimimination and Harassment Policy for resolution and investigation, with necessary modifications in the case of anonymous reports to ensure the anonymity of the complainant is preserved. The office aims to ensure proactive measures to support dialogue, early intervention and de-escalation.
Anonymous Complaints
It is important to note that the anonymity of the complainant may pose certain limitations in conducting investigations or taking further action when there is insufficient information available. Consequently, while EHRO is dedicated to addressing all complaints received, the effectiveness of the resolution process may be constrained by the absence of sufficient information from anonymous complainants. Complaints provided will nonetheless inform the Office and the University about areas for intervention.
We advise potential complainants to consider the following before submitting an anonymous complaint:
Limited Investigation Capacity
If you choose to remain anonymous or provide insufficient information, our office may be significantly limited in its capacity to investigate or pursue any substantive action regarding the matter.
Consultation Encouraged
EHRO encourages individuals to consult with the Human Rights Advisor prior to submitting a formal complaint. This preliminary consultation provides a confidential opportunity to assess the issues at hand and receive guidance on policy interpretation. Fostering open communication is essential for effectively addressing your concerns and achieving the best possible resolution. Your engagement in this process is highly valued and can significantly enhance the outcome of your situation. We encourage informal resolution methods, such as mediation, before proceeding with formal investigation.
Consequences of Bad Faith Complaints
If a complaint is determined to have been made in bad faith or as an act of retaliation, Trent University reserves the right to refrain from proceeding with the complaint if there is sufficient evidence that supports this. This policy underscores the university's commitment to maintaining a respectful and safe environment for all individuals, ensuring that the complaint process is not misused to undermine others.
A complaint is considered to be made in bad faith if:
- It is filed with malicious intent or for ulterior motives;
- The complainant knows the allegations are false; or
- The complaint is based on insufficient evidence and filed recklessly.
A complaint may be deemed frivolous, vexatious, or malicious if
- It does not have a reasonable prospect of success;
- It is part of a pattern of conduct intended to harass or annoy; or
- It misuses or abuses the complaints process.
Once the anonymous complaint is received, EHRO will conduct a Preliminary Assessment to determine whether, at face value:
- The complaint was made in good faith.
- The complaint is within the timelines set out in the policy.
- The action(s) complained of fall within the scope of the Discrimination and Harassment Policy.
- There is sufficient information to warrant an investigation.
- The actions complained about are subject of a grievance, police investigation or a complaint with the Ontario Human Rights Tribunal.&
- There are health or safety concerns that require immediate attention.
- There are systemic discrimination issues that warrant an investigation.
Filing a Complaint
If you have witnessed or experienced discrimination (for example, ableism, racism, sexism, transphobia, homophobia, Islamophobia, xenophobia, antisemitism) you can file a complaint by accessing the Anonymous Reporting Form.
The form will gather the following information:
- Description of the Incident: Provide as much detail as possible about what occurred, including the date, time, and location.
- Individuals Involved: If known, include the names or descriptions of individuals involved in the incident.
- Witnesses (if Any): Mention any witnesses who may have observed the incident.
- Submit the Form: After completing the form, click the submit button. Your submission will be securely processed, and your identity will remain anonymous.
What Happens Next
Upon receiving your complaint, EHRO will review the information provided and take appropriate action in accordance with university policies.
Support Resources
If you need support or assistance, we encourage you to reach out to access support available at:
- Student Wellness Centre: https://www.trentu.ca/wellness/accessibility/contact-us
- Student Affairs: https://www.trentu.ca/currentstudents/student-support/student-affairs
Contact Us
For any questions regarding the reporting process, please contact:
Jose Gonzalez Guel, Human Rights Advisor
Email: josegonzalezguel@trentu.ca
Phone:705-748-1011 Ext 6602
Thank you for helping us create a safer and more inclusive community at Trent University. Your voice matters, and we appreciate your courage in coming forward.