Trent’s research policies aims to provide those involved in research with key information to support research excellence and ensuring that research and innovation meet the highest standards.
Funded Research Agreements Policy
Postdoctoral Fellows and Visiting Scholars
Research involving Human Participants
Research Organizations at Trent
Research and Scholarly Misconduct
Declaration of External Research Activities
Research Assistant Confidentiality Agreement
Preliminary Intellectual Property Disclosure Form
Intellectual Property Assignment
Postdoctoral Fellow Application Form
Visiting Scholar Application Form
Foreign Postdoctoral Fellow Application Form
Research Finance Forms
Research Personnel Employment Record Form
- Used when hiring research staff who are not currently in an active research contract. Required when a contract has expired and the individual is being rehired. If the individual has never held a previous position at Trent, form should be accompanied by TD-1, TD-ON, banking information, VISA information (if applicable).
Research Personnel Amendment Form
- Used for extending currently active contracts, amending rate of pay, hours per week, account allocation, student type (ie. Masters to PhD), etc. Cannot be used if the payroll contract in question has already expired.
- Used to make one-time payment to individuals not on Trent’s payroll (ie. Visiting speakers, research participants). Amounts over $500 will be subject payroll source deductions. Used to make lump sum payments to research staff, for amounts over and above their regular wages. All payments made to individuals on Trent’s payroll will be subject to payroll source deductions, no matter the dollar value of the payment.
Expense Reimbursement and Travel Authorization Form for non-Trent employees
- To reimburse individuals who are not currently an employee of Trent. Travel Authorization Form is required when travel expenses are expected to exceed $4,000. Form must be signed and submitted prior to travel. Travel expenses can be denied reimbursement if Travel Authorization Form is not completed.
Independent Contractor (ICON) Form
- To be completed and submitted alongside an invoice for externally contracted services.
Small Supplier HST Declaration Form (*download to view)
- To be used when the vendor is not registered to charge HST on their services. The vendor’s HST registration number should be stated on the invoice provided. If the registration number is not on the invoice, ask the vendor to fill out this form.
Delegation of Signing Authority Form
- Use when you would like a member of your research team to have access to your research account(s).
Standard Operating Procedures
Trent University Strategic Research Plan
Standard Operating Procedure on the Allocation of Canada Research Chairs
Standard Operating Procedure on the Nomination of Canada Research Chairs
Trent Library Support for Open Access
Guidelines for Hiring Research Personnel
Animal Care Application Guidelines and Resources
Human Subject Application Guidelines and Resources
Biosafety Application Guidelines and Resources
Guidelines for Research Involving Student Participants