Vice-President, Finance and Administration

The Office of the Vice President, Finance and Administration is a member of Trent University's senior executive leadership team and is responsible for providing fiscal and administrative leadership and management. The Office oversees the management of administrative and operational services including Athletics, Facilities Management, Finance, Housing, Food & Conference Services, and Information Technology. For more information, visit the Vice-President, Finance and Administration website.

General Records

External Organization Files

• CSAO, CAUBO, MTCU, COU
• Retention: 5 years

Board Committee Working Files

• Retention: 3 years

University Committee Files

• Space Utilization & Construction Management Committee, Administrative Planning Group
• Retention: 7 years, then move agendas and minutes to Archives

Financial & Budget Records

• Retention: 3 years

Ongoing Projects Records

• Retention: while still active + 1 year following project completion

Historical Records

• Including pension structure files and legal documents
• Retention: indefinite

Contracts

• Office of primary responsibility where signed by VP
• Retention: 7 years following contract end date

Construction Project Files

• Retention: while still active + one year following project completion

Legal Files

• Retention: 7 years (or as long as legal advice remains operational)

Personal Information Databanks

Personnel Files

Common to all departments