Trent University Durham GTA

The Associate Dean/Head is responsible for the academic and administrative leadership of the Trent University Thornton Campus in Oshawa. For more information visit the Trent Durham website.

Associate Dean/Head, Trent University Durham

• Associate Dean/Head, Trent University Durham, is responsible for the academic and administrative leadership of Trent University Thornton Campus Oshawa.
• Location: Trent Oshawa Thornton Rd. Campus, 55 Thornton Rd. S., Oshawa, Ont. L1J 5Y1
• Legal Authority: Trent University Act 1963

General Records

• Minutes of Durham Faculty Council - Retention transferred to archives after 5 years
• Department Budget Files – Retained for seven years then destroyed
• Contact Information for Durham faculty and staff – Deleted when no longer current

Personal Information Databanks

Personal Information Data (not electronic)

• Legal Authority (in addition to above): Durham-Trent-UOIT Agreement (2002)
• University of Ontario Institute of Technology (UOIT) Student Grade Records
• Information Maintained: Name, student number, course enrolment, grade information
• Individuals involved: UOIT students taking elective courses at Trent, Trent students taking elective courses at UOIT
• Uses: Transfer of academic information to Registrar’s Offices of Trent and UOIT
• Users: Coordinator/Liaison Officer
• Retention & Disposal: Indefinite (Durham campus -5 years then destroyed)

Disability-related Student Documentation

• Information Maintained: Name, student number, and disability documentation
• Uses: student academic accommodation as required in consultation with instructors
• Users: Disability Officer, Trent University Durham
• Retention and Disposal: Indefinite

Senior Tutor Petitions and Appeals for Trent University Durham students

• Information Maintained: Name, student number, and documentation of appeal/petition
• Uses: transfer of academic information as required to the Dean of Arts & Science
• Users: Senior Tutor, Trent University Durham
• Retention and Disposal: Indefinite (electronic)/Paper (destroy after one year)

Personnel Files

• Senior Tutor/Disability Services officer; Academic Advisors; Administrative Assistants, Trent University Durham; Trent University
• Durham office Coordinator and Durham College/UOIT Liaison.