Trent Teaching Commons
The Trent Teaching Commons (TTC) is a new centre that focuses on supporting and celebrating teaching excellence, innovation and scholarship. The TTC launches teaching initiatives and offers professional development programming on pedagogies and best practices in order to support instructors in the continual enhancement of teaching and learning at Trent University. The TTC also offers individual consultations on learning outcomes, programming and assessment practices as well as coordinating workgroups on pedagogical issues and special teaching-related projects. Internal and external awards for members of the Trent community are also supported by the TTC.
For more information, visit the TTC web site.
General Records
Academic Innovation Fund Records – indefinite*
- Committee Minutes (IDC and TTC Advisory Board; Teaching Awards Sub-Committee; CUPE 3908-1 Teaching Awards Committee) – 5 years
- Departmental Budget and Symons Teaching Award Budget – 7 years
- Records of TTC conferences and meetings – 5 years
- Records of educational technology conferences and meetings – 5 years
- Records of TTC workshops – indefinite
- Records of TA Training workshops, program development and program evaluation – indefinite
- Teaching and learning-related reference materials - indefinite
* Note that the TTC receives no funding for AIFs. This was discontinued with the closing of the IDC.
Personal Information Databanks
CTL Workshop Attendance Records
- Legal Authority: Trent University Act
- Information Maintained: Name; contact information; information about workshops attended (title, length, date), photographs with consent
- Individuals in Bank: Faculty, teaching assistants, graduate students
- Uses: Information about the workshops attended is included in a letter to the participant, describing their attendance at TTC workshops; future reference for faculty promotion and tenure requests; historical research, with consent of the participant, a photo may appear on the TTC website or social media forums
- Users: TTC Staff
- Retention & Disposal: Indefinite
** TA Training Workshop Attendance Records
- Legal Authority: Trent University Act
- Information Maintained: Name; contact information; information about workshops attended (title, length, date)
- Individuals in Bank: Teaching assistants, graduate students
- Uses: Record of attendance at workshops used to determine whether the teaching assistant and/or graduate student is eligible for the Teaching Assistant Training Certificate; historical research
- Users: School of Graduate Studies – new Coordinator of TA Training Program
- Retention &Disposal: N/A - this is no longer part of the TTC responsibilities
** previous records only – TTC no longer coordinates TA Training
Teaching Awards – External
- Legal Authority: Trent University Act
- Information Maintained: Nomination files for external teaching awards (compiled in collaboration with faculty nominees)
- Individuals in Bank: Faculty nominees
- Uses: Administration of teaching awards; future reference; historical research.
- Users: TTC Teaching Awards Coordinator
- Retention & Disposal: Indefinite
Teaching Awards – Internal
- Legal Authority: Trent University Act
- Information Maintained: Symons Award; CUPE 3908-1 Teaching Award; Distinguished Teaching Award for Educational Leadership and Innovation in Instruction; and Distinguished Teaching Award for Excellence in Teaching Assistance nominations
- Individuals in Bank: Faculty and teaching assistants
- Uses: Administration of teaching awards; future reference; historical research.
- Users: TTC Teaching Awards Coordinator; members of the Teaching Awards Committees
- Retention & Disposal: Indefinite
Personnel Files
- Common to all departments
- Users: student assistants
- Retention & Disposal: shredded two years after position ends