Careerspace

General Records

• Financial Records
• Event Registration Lists (Employers and Educational Institutions)
• Employer Database

Personal Information Databanks

Client Files

• Legal Authority: Trent University Act 1963
• Information Maintained: Name, contact information, counselling notes, resumes, assessment results, emails to and from students
• Individuals in Client Files: Current and past students
• Uses: Contact, assessment of client development
• Users: Career Centre professional staff
• Retention & Disposal: Emails discarded annually and notes made in client files;
• Retention of client files – 3 years or shred/delete

Career Assessments (i.e., Career Cruising and TypeFocus)

• Legal Authority: Trent University Act 1963
• Information Maintained: Name, email, assessment results
• Individuals in Bank: Current and past students
• Uses: Created and used by student for career planning
• Users: Students (of own accounts, only), Career Centre professional staff
• Retention & Disposal: Indefinite

Personnel Files

• Common to all departments