Trent University will be closed beginning 11:00 A.M. on Sunday, April 21, 2024 and will reopen on May 1, 2024, at 9:00 A.M.
As the April examination period and summer closure quickly approach, we're sharing the following information to help ensure your exam period & summer break is successful.
Exam Period Quiet Hours and Guests
As a courtesy to all community members preparing for the end of term, 23-hour quiet hours will be in effect starting Friday, April 5 at 11:00 pm. and throughout the exam period. Additionally, standard courtesy hours are in effect between 8:00 pm -9:00 pm daily throughout this period. All other times are considered quiet hours.
Please be considerate of your roommates and neighbours during this busy time. Should you have a concern regarding noise, please contact the Residence Life Don On-Duty for your building. The Residence Life Don On-Duty phone will be operational 24-hours a day throughout the exam period.
As stated in your Residence Agreement, guests who do not hold a current Residence Agreement are not permitted in residence during 23-hour quiet hours.
Exam Housing Service Centre Desk Hours
During the exam period, the Service Centre Desks will be operating during the following hours:
-
Service Centre East (Gzowski) – Monday to Sunday: 8:00 A.M - 8:00 P.M.
-
Service Centre West (Lady Eaton) – Monday to Sunday: 10:00 A.M. - 8:00 P.M.**
-
Service Centre South (Lady Eaton Annex) - Monday to Sunday: 10:00 A.M - 8:00 P.M. **
-
Service Centre Durham – Monday to Sunday: 8:00 A.M. - 8:00 P.M.
** Saturday, April 20 Service Centre South and Service Centre West will have extended hours and will be open 8:00 A.M. - 8:00 P.M.
All Service Centres will close Sunday, April 21 at 4:00 P.M.
Departures
To support a residence environment conducive to the exam period, the Residence Agreement requires students to move out of residence 24-hours after their final exam or by 11:00 A.M. on April 21, whichever date is earlier. Students without final exams are required to leave residence by 8:00 P.M. on April 6?
Requests For Stay Extensions
Late Stay Request Process:
-
Late stay requests will open as a step in the 2023-24 residence application on Monday, March 18 at 12:00 P.M.
-
The deadline to request a late stay will be Monday, April 1 by 9:00 A.M.
-
This is an amendment to Section 12 of the Residence Agreement
-
Students will hear back about their request on Friday, April 5
-
Approvals are at the sole discretion of the Student Housing department and are based on a student's residence record, community impact, and account history
-
Late stay approvals can be revoked due to residence standards violations or operational needs
-
Students will be able to request a late stay up to May 1, 2024 at 11:00 A.M. except for students living in:
-
Gzowski College
-
Champlain Annex
-
Otonabee College Suites
-
Lady Eaton College Suites
-
*Students living in these spaces can request late stays until Sunday, April 21 but will not be able to stay in residence beyond this date
-
-
Students who apply to and receive a room booking for summer residence will need to apply for a late stay if they intend to stay with us until Summer Residence opens on May 1
Students who are accepted for a late stay past Sunday, April 21 will be charged $38.00 per night for each additional night lived in residence and dining services will be very limited to students staying in residence during this time.
Summer Residence
Students who require accommodations for the Summer 2024 term (May 1 until August 1) can apply to stay in Summer Residence in our Peterborough or Durham Residence. If you’re interested in learning more, visit our Summer Residence webpage.
Move Out Procedures
Please ensure the following move out procedures are adhered to:
-
Clean your room of all garbage and recycling and personal items. Your room must be clean and your furniture returned to its original configuration, including the garbage and recycle bins provided when you moved in.
-
Ensure your window is closed, lights are off, and door is locked.
-
Drop off your keys and/or fob (room, suite key if applicable & mail key) at your closest Housing Service Centre or our designated key drop boxes (see more information below).
Note: If you are moving out when the Service Centre is closed, please drop your keys off at the afterhours key drop boxes around campus. You must scan the QR code at the drop box and complete the form before placing your keys in the checkout envelope and dropping them into the drop box. The after hour drop boxes are located:
-
Traill Mail Room
-
Otonabee Annex in the lobby of Trent side of the building
-
Beside the Durham Service Centre Window
-
Outside of Service Centre East in Gzowski Residence
-
In the door of Service Centre South (Lady Eaton Annex 109)
-
Beside Service Centre West
-
Otonabee College link
-
Outside of Blackburn Hall
Failure to complete any or all of the above steps may result in an improper checkout charge of $125. Failure to return keys will result in a charge of $300. All charges associated with Student Housing will be posted on your Student Account.
An inspection of your room will be completed by Student Housing staff once you have departed from residence to assess the cleaning conditions and identify any damage or maintenance concerns. Additional charges related to the cleanliness or condition of the room or contents, or any damage, may be added to your student account.
If there are any belongings left in your room after you move out, they will be disposed of during the cleaning process so please ensure you remove all belongings when you leave.
Additional fees may apply if items are left behind in your space.
Should there be any charges to your student account, you will receive an email by Friday, May 31. If you would like to appeal any of the charges, you will be required to follow the instructions provided in the email.
Greening Move-Out
Student Housing and the Trent Community are committed to working towards a ‘Green’ Move-Out by partnering with various campus partners to divert as much waste as possible from our Move-Out process. Please consider donating lightly used items, sorting recycling properly, and contributing to food donations. Starting April 5 , drop-off points near residence will be available, and we've partnered with local charitable organizations for appropriate distribution. Contact your Residence Life Don for more details on how to 'Green' your Move-Out.
After you have departed residence:
-
Any mail received will be returned to the sender or disposed of if there is a cost associated with returning the mail/package to the original sender. As such, students may wish to consider providing an alternative address to companies when ordering items beginning April 5, 2024.
-
Any mail not claimed after the move-out period will be deemed unclaimed and will be returned to the sender or disposed of if there is a cost associated with returning the mail/package to the original sender.
Dining Hall Hours During the Examination Period
Dining Hall hours for the examination period will be posted on the Food Services website. Please check the website for more information regarding menus and hours of operation.
Dining Plan And Trent Cash
Dining plan value and Trent cash remaining on your student account will automatically carry over to the 2024-2025 academic year. There are no fees associated with this and no action is required on your part. Should you have any questions regarding your dining plan or Trent cash, please email: campuscard@trentu.ca
Coldex
If you rented a fridge from Coldex, they will be at Trent to pick up fridges after residence has closed. Avoid extra costs by making sure your fridge is in the same condition it was when you rented it and unplugged prior to your departure.
Questions?
If you have any questions and/or concerns related to the above information, please do not hesitate to contact your Residence Life Coordinator or residence@trentu.ca:
-
Lady Eaton & Lady Eaton Annex & Traill – Marlee Lunshof mlunshof@trentu.ca
-
Champlain & Champlain Annex – Jess Weitz jweitz@trentu.ca
-
Otonabee & Otonabee Annex – Lucas Morin lucasmorin@trentu.ca
-
Gzowski, Gzowski Annex– Jonah Chikezie jonahchikezie@trentu.ca
-
Durham -Claudia Taylor claudiajtaylor@trentu.ca
Returning in September? While living in residence is a convenient and all-inclusive way to live while you study, sometimes off-campus accommodation is right for you. Visit the off-campus housing webpage for resources and support or contact offcampushousing@trentu.ca.