Graduate Checklist - Convocation

Review the information below to make sure you are all set for your ceremony.

Note: Information on this page is for Peterborough ceremonies. If you are a student attending a Durham ceremony, please visit the Durham Convocation site.

Prior to Convocation Day

On Convocation Day

Not Attending Convocation?

Still have questions? Visit our frequently asked questions page.

Prior to Convocation Day

1. Apply to Graduate

To graduate and receive your degree, you must complete the Application to Graduate and receive confirmation from the Registrar's Office (undergraduate students) or the School of Graduate Studies (graduate students) that you have completed all of your requirements to graduate.

Students who have successfully completed their degree requirements and are free of financial obligations to the University are eligible to receive a degree or diploma.

To learn more about the application process, watch the How to Apply to Graduate video or visit the Office of the Registrar website.

If you have questions about the status of your application to graduate, please contact:

Undergraduate Students: the Office of the Registrar (registrar@trentu.ca)
Graduate Students: the School of Graduate Studies (graduaterecords@trentu.ca)

2. Find your ceremony date and time on the Convocation schedule

The full Convocation schedule will be available in late February or early March.

Note: If you have a joint major, you will have the opprotunity to select which major you want to attend with when you complete the RSVP.

3. Register to attend your ceremony

The RSVP will be available in late February to early March.

4. Guest Tickets

Guest tickets are required for the Peterborough ceremonies for all guests over the age of two. Tickets will be scanned upon entry, and seating is first-come first first-served.

You will have the opportunity to claim up to 4 tickets when completing your RSVP, and it is your responsibility to share the tickets with your guest before the ceremony.

Other guests are welcome to come to campus and view the ceremonies in Stohn Hall and meet up with you after the ceremony for pictures around campus.

On Convocation Day

1. Arrive at Least One Hour Before Your Ceremony

You MUST arrive at the Student Centre to check in at least one hour before your ceremony. This will leave you plenty of time to check-in, get your gown and hood, and soak in the excitement.

Don't forget to bring your Student ID or another piece of photo ID (i.e. driver's license or health card). This will be required for check-in and degree pick-up.

Please leave all personal belongings (i.e. bag and purse) with your family as there is no room for them on stage. It is not safe for children to be on stage, so please arrange for your guests to care for them.

Review the schedule to confirm your ceremony time and arrival time. The full Convocation schedule will be available in late February or early March.

2. Check-In

When you arrive at the Student Centre, our volunteers will welcome you and direct you upstairs to check in with the Registrar's Office.

In order to check in, you MUST have a piece of photo ID.

Once checked in, you will receive your name card, which lists your degree, program, and line-up number. HOLD ON TO IT - you MUST have this card with you at the ceremony in order to walk the stage.

3. Gowning

Gowns and hoods are provided. You do NOT need to purchase regalia for Convocation.

After you have checked in and received your name card, you will be guided to the gowning room (TSC 2.02). Hand your name card to the gowning volunteers, who will provide you with a gown and hood. Take a look at the Official Trent Convocation Academic Regalia document to see what regalia you will be wearing.

You MUST return your regalia by 12:30 p.m. for morning ceremonies or 4:30 p.m. for afternoon ceremonies, before picking up your degree.

4. Take the Green Pledge

Upon exiting the gowning room, you can choose to take the green pledge and wear a green ribbon during the ceremony:

"I pledge to explore and take into account the social and environmental consequences of any job I consider and will try to improve these aspects of any organization for which I work."

5. Line Up

Once you have been gowned, you will then line up in the student procession on the second floor of the Student Centre.

Review your name card to confirm your lineup number and find your spot in line. There will be volunteers present to help organize you.

Before the procession walks, a member of the Convocation team will review the stage directions with the group.

In the case of inclement weather, you will be given disposable ponchos with hoods to cover you during the quick walk from the Student Centre to the Athletics Centre. You will have time once inside the Athletics Centre to remove the poncho before entering the ceremony.

6. Process to the Ceremony and cross the stage

When the student procession arrives at the Athletic Centre, volunteers will review the lineup to ensure proper order is maintained.

Following the Indigenous procession and bagpiper, students will process into the ceremony, through the middle aisle and take their seats to the left of the stage. Students will be called row by row to prepare to cross the stage. Hand your name card to the stage marshal and cross the stage when you hear your name called.

As you walk the stage, you will shake the hand of the Chancellor Stephen Stohn and a member of Trent University's Senior Leadership team. Miranda Studios will capture a few photos of the special moment. Upon exiting the stage, you will be greeted by a representative of the Trent Alumni family and directed to Miranda Studio's portrait area for another photo. Our volunteers will then guide you back to your seat.

7. Capture the Moment

After the ceremony, you can take photos with your family and friends on our beautiful campus or in front of backdrops in the Student Centre. Note: The International Flag wall will be hung at the Student Centre, facing the river.

Proofs and purchasing options for photos taken by Miranda Studios will be sent to your Trent email over the next few weeks after Convocation.

8. Return Your Gown

You MUST return your gown and hood by 12:30 p.m. for morning ceremonies or 4:30 p.m. for afternoon ceremonies, before picking up your degree.

9. Pick Up Your Degree

Your degree will be available for pickup at the Event Space in the Student Centre after the ceremony. Make sure to bring your student card or a piece of photo ID.

10. Enjoy Your New Alumni Status

While in the Event Space, head over to the Alumni table to meet the Alumni Engagement & Services team. They will welcome you to the Alumni family, gift you your alumni pin, and help get you connected with the Trent Alumni Perks app to unlock all of your new exclusive discounts and benefits.

Visit trentu.ca/alumni for information on the benefits, services, programs and events offered to you for free!

Not Attending Convocation?

1. Apply to Graduate

To learn more about the application process, watch the How to Apply to Graduate video or visit the Office of the Registrar website.

If you have questions about the status of your application to graduate, please contact:

Undergraduate Students: the Office of the Registrar (registrar@trentu.ca)
Graduate Students: the School of Graduate Studies (graduaterecords@trentu.ca)

2. Degree certificate pick up

Students who have successfully completed their degree requirements and are free of financial obligations to the University are eligible to receive a degree or diploma.
Degree certificates will be held for two years. After this period, you must request and pay for a replacement.

	Undergraduate Students	Graduate Students
Spring Graduates (following the Winter term)	You can pick up your degree certificate at your Convocation ceremony from the Office of the Registrar (student or government ID required). Alternatively, you can visit the Office of the Registrar in Blackburn Hall to pick up your degree. Please see your degree conferral email to confirm the date that your degree will be available. If you have any questions, please contact registrar@trentu.ca.	You can pick up your degree certificate at your Convocation ceremony from the School of Graduate Studies (student or government ID required). If you cannot attend Convocation, you can pick up your degree certificate from the School of Graduate Studies in Blackburn Hall after the Convocation ceremonies (student or government ID required). If you have any questions, please contact graduaterecords@trentu.ca.
Fall Graduates (following the Summer term)	Please visit the Office of the Registrar in Blackburn Hall to pick up your degree. Please see your degree conferral email to confirm the date that your degree will be available. If you have any questions, please contact registrar@trentu.ca. Alternatively, you can wait to pick up your degree certificate at the next Convocation ceremonies.	Please visit the School of Graduate Studies in Blackburn Hall to pick up your degree certificate after you have received your "Degree Parchment Available for Pick Up" email from the School of Graduate Studies. If you have any questions, please contact graduaterecords@trentu.ca. Alternatively, you can wait to pick up your degree certificate at the next Convocation ceremonies.

NOTE: Convocation ceremonies are public events that are photographed, recorded, and livestreamed on trentu.ca/live. By attending, you are providing consent that Trent University may use your likeness in any future Trent materials without compensation. If you have any questions, please contact convocation@trentu.ca.