How Does the Billing Work?
Upon receipt of the sponsorship letter and provided the student is registered in the semester.
Trent University issues invoices after the financial withdrawal deadline for the term has passed. This is the date in which the fees are finalized and cannot be changed by the student. A credit will be applied to the student’s account which indicates the sponsorship letter has been received and provides current account balance information to the student, in the event the sponsor is not paying the full tuition and fees. So even though the student’s account looks like it has been paid, it does not mean that the University has received the payment from the sponsor.
Individual invoices are emailed to sponsors at the end of the first month of the semester (e.g., Fall invoices issued end of September). Issuing the invoices after the payment deadline date allows the students to change their registration and prevents invoice adjustments to the sponsor.
We bill in Canadian dollars. Please pay attention to what you are sending if payment is in USD, to account for the exchange fluctuations.
Invoices are typically emailed in a PDF format as indicated on the sponsorship letter.
Payments should include the invoice number for each invoice being paid.
When the sponsorship agreement expires, the student is responsible for discussing the renewal of the agreement with their sponsor, if applicable. Any fees not covered by the sponsor organization are the responsibility of the student.