Event Planning & Risk Assessment

When a Trent sanctioned club, group or student association is hosting a sanctioned event, the Primary Event Organizer must complete a Student Event Risk Assessment Form and submit it to the Office of Student Affairs at least 10 business days prior to the event.

Please find a current link of the Event Risk Assessment form updated January 5th, 2022 below:

Student Event Risk Assessment Form

PLEASE NOTE EVENT CHANGES DUE TO CURRENT PROVINCIAL GOVERNMENT GATHERING RESTRICTIONS:

During Stage Two of Ontario's re-opening plan, indoor events will be capped at 5 people with masks on at all times and outdoor events will be capped at 10 people with masks or distanced at two metres apart. These numbers change when a full-time university staff member is present to an indoor capacity of 5 people maximum, and outdoor events have no limits on number of attendees, but face coverings and/or masks must be worn when distancing (two metres or more) cannot be maintained. More information on Stage Two of Ontario's re-opening plan https://www.ontario.ca/page/reopening-ontario. 
If you have further questions, please see our COVID FAQs for a full list of campus protocols.

Below are some documents which can assist you in organizing your events:

• Event Planning Guide During COVID-19 Pandemic
• Primary Event Organizer Master Checklist
• Pre-Event Checklist
• Generic Pre-Event Checklist
• Generic Trent student waiver (must be updated with relevant information relating to the event
• Blank Event Contact Tracing Sheet
• Electronic Event Contact Tracing 
  • QR Code to Electronic Event Contact Tracing

Voter Lists

Are you a registered Club or Group at Trent University looking to hold elections?  Contact Lesley Hulcoop, lhulcoop@trentu.ca for more information.

Hey Clubs and Groups Executives!

Here is some information that you may find helpful:

• Event Planning and Marketing
• Inclusive Event Planning
• Greening Special Events
• Meeting Facilitation