Inviting Your Guests

A long line of family members standing beside their convocating family member, smiling a man holding a camera on the Faryon bridge on a sunny afternoonInvitations

It is not necessary for guests to have printed invitations to attend the Convocation ceremony. All departments, college assistants, the Library, and the Registrar's Office have a supply of invitations available at the end of March/beginning of April for students who wish to mail them to their guests, or keep them as a memento. The invitations look like a brochure as they include all the information on the ceremonies. If you can't make it to campus, you can request some from our office at convocation@trentu.ca 

Guest Limit

Convocation Ceremonies are held outdoors in good weather, so there is no strict limit on the number of guests each graduate can bring. There are no assigned seats, it is provided on a first-come, first-served basis. However, in the case of inclement weather, the ceremonies will be moved indoors to the Athletics Centre gymnasium, and there is a limit of four guests per graduate in effect. Additional guests may watch the ceremonies live via digital stream from a number of locations around campus. Viewing locations include all classrooms in Lady Eaton College, Bata Library Film Theatre Room 103, and Champlain College Lecture Hall Room 307.

Accessibility Concerns

There is accessible seating that is sheltered from the sun for guests who require it. For more information, check out the Accessibility Information page. If you have any accessibility concerns for yourself or your guest, please don't hesitate to contact us so we can do our best to address your needs. 

Reception

You and your guests are invited to attend a reception in the Great Hall following each ceremony for coffee, tea, punch, cookies, and fruit. Please note that the reception takes place in the Gym for the Nursing ceremony only. 

International Guests

If your relatives are international and would require a VISA to attend your Convocation, here are the steps for this process: 

  1. Request a Letter of Enrolment on your myTrent (Academics > International > International Undergraduate Letter Request)
     
  2. Write a Letter of Invitation to invite your relative to Convocation. The Canadian Government provides more information on the Letter of Invitation to help you with your letter on their website. 
     
  3. Pass both letters to your relative to include in the VISA application to be submitted for processing. 

Trent University respectfully acknowledges it is located on the treaty and traditional territory of the Mississauga Anishnaabeg. We offer our gratitude to First Peoples for their care for, and teachings about, our earth and our relations. May we honour those teachings.

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