Inviting Your Guests
It is not necessary for guests to have printed invitations to attend the Convocation ceremony. All departments, college assistants, the Library, and the Registrar's Office have a supply of printed schedules/keepsakes available at the end of March/beginning of April for students who wish to mail them to their guests, or keep them as a memento. The schedules/keepsakes look like a brochure as they include all the information on the ceremonies. If you can't make it to campus, you can request some from our office at email@example.com
Convocation Ceremonies are held outdoors in good weather, so there is no strict limit on the number of guests each graduate can bring. There are no assigned seats, it is provided on a first-come, first-served basis. However, in the case of inclement weather, the ceremonies will be moved indoors to the Athletics Centre gymnasium, and there is a limit of four guests per graduate in effect. Additional guests may watch the ceremonies live via digital stream from a number of locations around campus. Viewing locations include Stohn Hall in the Student Centre, Wenjack Theatre in Otonabee College, Champlain College Lecture Hall Room 307, and the Bata Library Theater Room.
There is accessible seating that is sheltered from the sun for guests who require it. For more information, check out the Accessibility Information page. If you have any accessibility concerns for yourself or your guest, please don't hesitate to contact us so we can do our best to address your needs.
You and your guests are invited to attend a reception in the Student Centre following each ceremony for coffee, tea, punch, cookies, and fruit. Please note that the reception takes place in the Gym for the Nursing ceremony only.
If your relatives are international and would require a VISA to attend your Convocation, here are the steps for this process:
- Request a Letter of Enrolment on your myTrent (Academics > International > International Undergraduate Letter Request)
- Write a Letter of Invitation to invite your relative to Convocation. The Canadian Government provides more information on the Letter of Invitation to help you with your letter on their website.
- Pass both letters to your relative to include in the VISA application to be submitted for processing.