With the help of this on-line guide learn how to:
- Access the On-line Photography Catalog
- Search the Photography Catalog
- Work with Photographs
Access the On-line Catalog
Email email@example.com to request access to the on-line photography database. Include the following information fields in your request:
- Subject Line: Your Name - Your Title - Photo Database Access
- Project Name
- Brief Description of the Project
- Estimated quantity of photos
- Time frame for request
- You will receive a reply email with a hyperlink to the catalog and a sign-in password from the Trent University Marketing & Communications department.
- Click on the hyperlink or copy and paste the URL into the search bar in your web-browser, hit ENTER.
- A small Sign In pop-up window will appear, type the password into the password field, hit OK.
- Click on the Logout button in the menu bar, hit ENTER.
By default all photography thumbnails are sorted by Date Taken from newest to oldest (metadata field name: EXIF DATE TAKEN). You can reorganize the sort from oldest
- In the menu bar click on the downward arrow in the EXIF - Date Taken field, the thumbnails will reorganize themselves.
Search the Photography Catalog
The QuickFind search function provides flexibility to complete a fast search of the entire catalog using only one search term.
- Start typing a simple search term into the QuickFind field.
- An auto-complete dropdown menu will appear. Select and then press ENTER on one of the auto-complete suggestions. (NOTE: the search function is not case sensitive)
- The thumbnails in the display window will reorganize themselves based on the simple search term, in chronological order (by capture date), from newest to oldest.
Advanced search allows the narrowing of a search when multiple search criterion are known.
- Click on the eyeglass button with the + icon, next to the QuickFind field.
- A pop-up menu will appear. Click in an empty field to determine if it has a per-defined menu of search terms to select from. If it does, simply click on a search term, or type your own search term, hit ENTER. Search by one or more of the following fields:
- Extension (File Type)
- Date Taken (on or after)
- Source (External Supplier, M&C, Stock, Staff/Faculty)
- Creator (Photographer’s name)
- Format (Digital or 35 mm Negative)
- Location (Geographical Location)
- Once you have completed one or more of the search fields, hit SEARCH, the thumbnails will rearrange themselves into chronological order from newest to oldest.
Work with Photographs
Thumbnails assist in quickly skimming the catalog, but when it comes time to decide whether or not download a photograph it’s a good idea to preview it in full size.
- Double-click a thumbnail. A pop-up window will appear on the landing screen.
(1 Photo Preview, 2 Download Photo, 3 Add Photo to Selection List, 4 Filename, 5 Special Instruction Notes 6 Date Taken, 7 Keywords, 8 Jump to Next Photo button, 9 Jump to Previous Photo) NOTE: All of the keywords are clickable buttons. Click on a keyword to see the thumbnail view of all photographs associated with that keyword.
- Click on the grayed out background at any time to return to the main screen.
- Select a photograph by clicking on the check mark icon below the thumbnail, it will turn green.
- In the menu bar, the SELECTED button displays the number of photographs selected. Continue to check mark all of the photographs that you would like to select, then click once on the SELECTED button.
- A pop-up window will appear displaying a complete list of all the selected photographs. Click on the DOWNLOAD ALL button. (NOTE: If the DOWNLOAD ALL button is grayed out, simply select and copy the text list in the pop-up window and email your photography request to firstname.lastname@example.org)
- A pop-up window will appear. Select ORIGINAL from the drop-down menu to download the highest resolution photograph available or select JPEG to download a lower quality web resolution version, click DOWNLOAD.