The office of the Vice-President, Research and Innovation oversees the administration of the Office of Research. The Office of Research is responsible for the research enterprise at Trent University including the day-to-day administration of research grants, agreements, contracts, memoranda of understandings, international collaborative research networks, honorary research appointments, certifications and matters of compliance, statistical and institutional reporting, and research personnel. Please visit the Vice President (Research and Innovation) web site for more information.
General Records
Budgets and Related Financial Records
Certification Records (including ethics and biosafety forms)
Committee Minutes and Records (Research Policy Committee, Research Ethics
Committee, Biosafety Committee)
Contracts & Agreements (Confidentiality, Non-Disclosure, Disclosure)
Funding Information Records (including internal and external grant information)
Policy and Procedure Documents
Project Files
Statistical & Institutional Reports
Sub-Departmental Functions Records
Correspondence and Other Administrative Records
Retention: 10 years for all
Personal Information Databanks
Committee Membership Lists
Legal Authority: Trent University Act 1963
Information Maintained: Name, may include personal email address, home telephone number
Individuals in Bank: Committee Members
Uses: Maintenance of Committee Lists
Users: VP R&I and office staff
Retention and Disposal: 1 year after term ends
Postdoctoral Fellows and Visiting Scholars Database
Legal Authority: Trent University Act 1963
Information Maintained: Name, host department, faculty sponsor, terms of appointment, duration of stay, project description, contact information, immigration status if applicable, email account, office location, payment information if applicable
Individuals in Bank: Postdoctoral fellows and visiting scholars
Uses: Risk management, statistical records
Users: Office of Research Personnel
Retention & Disposal: 10 years then shred/delete
Canada Research Chair Application Records
Legal Authority: Trent University Act 1963
Information Maintained: Application information, CVs, letters of reference, other supporting documentation
Individuals in Bank: Canada Research Chair applicants (faculty)
Uses: Administration of applications
Users: Office of Research staff, Dean of Arts & Science
Retention & Disposal: 10 years then shred/delete
Undergraduate Student Award Records
Legal Authority: Trent University Act 1963
Information Maintained: Name, contact information, resumes, applications, letters of support, financial arrangements, copies of federal and provincial tax forms
Individuals in Bank: Student award applicants/recipients
Uses: Administration of awards
Users: Office of Research staff
Retention & Disposal: 10 years then shred/delete
Intellectual Property Inventory
Legal Authority: Trent University Act 1963
Information Maintained: Agreements of confidentiality, disclosure, non-disclosure; contact information
Individuals in Bank: Faculty, students, staff
Uses: Commercialization purposes, funding applications
Users: Office of Research staff
Retention & Disposal: 10 years then shred/delete
Faculty Researcher Recognition Files
Legal Authority: Trent University Act 1963
Information Maintained: Name, letters of reference, nominations (including nominator information), awards, fellowships, recognition, CVs, contact information
Individuals in Bank: Faculty, nominators
Uses: Administration of awards/recognition
Users: Office of Research staff
Retention & Disposal: 10 years then shred/delete
Personnel Files
Common to all departments
Manuals
Research Policy Manual (available on Office of Research website)