The Office of the Vice President, Finance and Administration is a member of Trent University's senior executive leadership team and is responsible for providing fiscal and administrative leadership and management. The Office oversees the management of administrative and operational services including Athletics, Facilities Management, Finance, Housing, Food & Conference Services, and Information Technology. For more information, visit the Vice-President, Finance and Administration website.
General Records
External Organization Files
CSAO, CAUBO, MTCU, COU
Retention: 5 years
Board Committee Working Files
Retention: 3 years
University Committee Files
Space Utilization & Construction Management Committee, Administrative Planning Group
Retention: 7 years, then move agendas and minutes to Archives
Financial & Budget Records
Retention: 3 years
Ongoing Projects Records
Retention: while still active + 1 year following project completion
Historical Records
Including pension structure files and legal documents
Retention: indefinite
Contracts
Office of primary responsibility where signed by VP
Retention: 7 years following contract end date
Construction Project Files
Retention: while still active + one year following project completion
Legal Files
Retention: 7 years (or as long as legal advice remains operational)
Personal Information Databanks
Personnel Files
Common to all departments