General Records
Financial Records
Event Registration Lists (Employers and Educational Institutions)
Employer Database
Personal Information Databanks
Client Files
Legal Authority: Trent University Act 1963
Information Maintained: Name, contact information, counselling notes, resumes, assessment results, emails to and from students
Individuals in Client Files: Current and past students
Uses: Contact, assessment of client development
Users: Career Centre professional staff
Retention & Disposal: Emails discarded annually and notes made in client files;
Retention of client files – 3 years or shred/delete
Career Assessments (i.e., Career Cruising and TypeFocus)
Legal Authority: Trent University Act 1963
Information Maintained: Name, email, assessment results
Individuals in Bank: Current and past students
Uses: Created and used by student for career planning
Users: Students (of own accounts, only), Career Centre professional staff
Retention & Disposal: Indefinite
Personnel Files
Common to all departments