Trent Vehicles Frequently Asked Question
How often do I have to fill out a Driver Agreement & Info Form?
The driver agreement forms need to be filled out annually, normally in April. Trent University will not insure G1 drivers.
Do I need to complete multiple Driver Agreement Forms if I am driving more than one Trent owned vehicle?
No. One form is sufficient for the year even if you start to drive additional vehicles part way through the year.
Why do you need a copy of my driver's license?
A copy of your driver's license is required as proof that you have a current and valid license.
What if I do not want to give Risk Management a copy of my driver's license?
If you do not want to give a photocopy of your driver's license to Risk Management you and your supervisor will have to fill out and submit the License Verification Form along with the Driver Agreement & Info Form.
Employees/students/volunteers that I supervise who submitted a Driver Agreement & Info Form are no longer driving Trent owned vehicles do I need to inform Risk Management?
Yes, please inform Risk Management so that our driver list is kept up to date as it is taken into consideration by our Insurer to calculate our insurance premiums.
I have an out-of-province or another country driver's license, can I drive a Trent owned vehicle?
It is the driver's responsibility to ensure that his/ her licence is valid. Please consult the Driver and Vehicle Licensing info line at: 1-800-387-3445 and/or the MTO info line at 1-800-268-4686 to discuss your individual situation or visit the MTO website.
I'm using my personal vehicle for Trent University business. Am I covered under Trent's insurance program?
No, the university's insurance program does not insure employee vehicles, even if they are used for work purposes. You are required by law to maintain insurance on your personal vehicle. If you are using your vehicle regularly for work purposes, we strongly recommend you consult your insurer to determine if they require you to take out business insurance. The Trent insurance program does not cover privately owned vehicles.
My department is interested in purchasing an 11 passenger van for field trips. Do you recommend this?
No, purchase of a van that seats more than 10 people is not recommended. If the vehicle has a seating capacity of 11 or more passengers and even if there is only one passenger in the van besides the driver it is classified as a bus and needs to be licensed as a bus and anyone driving it must have an F licence. When you license the vehicle as a bus there are a number of other laws and legislation that come into play such as daily inspections, log books, semi annual inspections etc.
How do I rent a car?
Please refer to the Purchasing website.
For Supervisors
As a supervisor, how do I determine if I am willing to accept the individual as a driver?
The driver's supervisor is to determine whether the individual will be required to conduct driving operations that pose more risk than those envisioned by the normal G licensing process i.e. driving a regular passenger vehicle on public roads.
Examples of higher risk driving operations include (but are not limited to) operating a commercial vehicle that needs a special licence, operating a passenger transportation service, snow removal operations, routinely driving on pedestrian pathways on campus and off road operations, especially in isolated areas. In such cases, the supervisor is to review the information provided and conduct a risk assessment of the individual’s driving record to determine whether the individual should be authorized to drive Trent owned/leased vehicles in higher risk operations.
The supervisor should consider the cause, frequency, severity and recentness of any charges and accidents and any contributing factors such as a medical condition. The supervisor may consult with the Risk Management Office to determine appropriate risk control measures, such as driver training, to reduce the risk to tolerable levels.
As a supervisor, I would like to offer some of my employees/students/volunteers some driving improvement courses, are you aware of any for already licensed drivers?
Young Drivers of Canada offers different driver improvement programs that may fit your needs. You can contact them at Phone: (705) 748-9820 Peterborough@YoungDrivers.com there are a number of other driving schools in the Peterborough area. Please look for an MTO approved centre.