Trent Expense Policies and Reimbursement
Chrome River – Trent University's Electronic Expense Reimbursement Platform
Benefits of Chrome River Travel and Expense Reimbursement:
- Expense reimbursement requests are quick and easy to submit using a secure website
- Approval requests for different departments are routed simultaneously, saving time
- Approvals may be submitted via Smartphone, Outlook or on-line, improving accessibility and reducing processing delays
- Receipts are scanned and submitted for payment electronically with your reimbursement request and original receipts are sent to finance for filing
- All submitted and draft expense reimbursement reports are available for viewing at any time on the Chrome River website
- Track and monitor every step of the reimbursement process from your device
- Retrieve historical expense reports (and receipts) for your records at any time
How to Claim
The Chrome River Airplane icon will be at the bottom of your portal homepage. You can also access the icon in MyTrent under the Finances tab. Check out our guide on How to Claim an Expense Reimbursement
Expense Reimbursement Policy
- Travel and Hospitality - full Trent Policy information.
- What's new - Summary of Policy Changes.
Training & Support
Training sessions
- How to Claim an Expense Reimbursement
- Guide to Claiming an Expense Reimbursement FAQ's
- Training video
Frequently Asked Questions
Who approves my expense reimbursement?
If you are requesting reimbursement from an operating account (10 or 20), your expense claim will go through a two step approval process. When your claim is submitted, the claim will go to your supervisor or manager and then it will go to the account budget holder. Once the claim has been approved, it will move to Accounts Payable for a compliance review and then on to payment.
If you are requesting reimbursement from a trust account (40, 43 or 45), your expense claim will automatically route to the budget holder unless you are the budget holder, then your expense claim will route to your supervisor for approval.
If you are requesting reimbursement from a research account (53 or 55), your expense claim will automatically route to the budget holder unless you are the budget holder, then your claim will route to the VP Research for approval.
What if the account I want to charge an expense to isn’t in the account allocation list?
If the account you are charging expenses to is not in the allocation list, please email: accountspayable@trentu.ca for operating and ancillary accounts (10 & 20), research@trentu.ca for research accounts (53 & 55) or finance@trentu.ca for trust accounts (45).