Graduation and Convocation
*The following information is subject to change - students should consult the current Academic Calendar for up to date information.*
For students to graduate, Senate must confirm that they have successfully completed the academic requirements for their degree. Once students have graduated and are free of all financial obligations to the University, they are eligible to receive official transcripts, noting the successful completion of their degree, and to receive their degree or diploma.
In the year in which they intend to graduate, students must submit an Application to Graduate form to the Office of the Registrar through myTrent. The Office of the Registrar will assess whether the students are enrolled in the courses required to complete the academic requirements for their degree, and will inform the students by email of the result of this assessment.
Once grades have been processed, the names of all students who have successfully completed the academic requirements for their degree are submitted to Senate for approval. Only those students who have completed the academic requirements for their degree prior to convocation are allowed to participate in the convocation ceremony.
Students who have successfully completed the academic requirements for their degree, but who are not free of financial obligations to the University, may participate in the spring convocation ceremony but will not receive their degree or diploma until their financial obligations are met. Students who have successfully completed the academic requirements for their degree too late for the spring convocation ceremony will have their names submitted to the next appropriate meeting of Senate and receive their degree or diploma, provided they are free of all financial obligations to the University. Students may participate at the next spring convocation ceremony.
Once the degree, diploma or certificate is conferred, the undergraduate academic record will not be modified as a result of repeating, withdrawing from, or taking additional courses. Academic standing notations will not be removed. Final grades in courses completed during the final term of study may be appealed as per the Final Grade Appeal policy. Additional academic credentials such as minors, specializations, emphases, or options may not be added to a degree once it has been conferred. In a circumstance in which an administrative error on the part of the University is discovered after a credential has been conferred, the error will be corrected as necessary.
This restriction does not preclude a student from pursuing an Honours degree after the completion of a General degree, or a second degree under the Second Degree Regulations. Academic dishonesty transcript notations will be removed automatically five years after the notation has been placed on the transcript, or sooner with approval of the Vice-President (Academic) as per the Academic Integrity Policy.