The Office of the President provides support for the President and Vice-Chancellor who is the chief executive officer of the institution. It coordinates the President's schedule and meetings and provides support to presidential advisory committees. For more information, visit the President's Office web site.
General Records
President’s Executive Group Notes – Retention: indefinite
President’s Advisory Committee Records – Retention: indefinite
Budget Files – Retention: 7 years
Correspondence and Working Files – Retention: two years
Personal Information Databanks
Faculty Personnel Files
Location: University Vault
Legal Authority: Trent University Act 1963, and Collective Agreement with Trent University Faculty Association
Information Maintained: See Dean’s office for details.
Individuals in Bank: Former faculty
Uses: Historical record
Users: Closed as per Collective Agreement
Retention & Disposal: period of ninety (90) years from the date of birth of the member then shred
Nancy Simmons Smith Staff Award of Excellence files
Location: President’s Office
Information Maintained: Nomination letters
Individuals in Bank: Nominees
Use and Users: Award Selection Committee
Retention & Disposal: Information on award winners: indefinite
Information on other nominees: one year then shred
Executive Search files
Location: President’s Office
Information Maintained: Applications, Search notes
Individuals in Bank: Applicants
Use and Users: President and Search Committee Members
Retention & Disposal: personal information shredded after one year; basic committee documents (membership, mandate, profile) retained until conclusion of next search.
Personnel Files
Common to all departments, including all who report to the President or Office of the President