The Centre for Teaching and Learning (CTL) is a new centre that focuses on supporting and celebrating teaching excellence, innovation and scholarship. The CTL launches teaching initiatives and offers professional development programming on pedagogies and best practices in order to support instructors in the continual enhancement of teaching and learning at Trent University. The CTL also offers individual consultations on learning outcomes, programming and assessment practices as well as coordinating workgroups on pedagogical issues and special teaching-related projects. Internal and external awards for members of the Trent community are also supported by the CTL.
For more information, visit the CTL web site.
General Records
Academic Innovation Fund Records – indefinite*
Committee Minutes (IDC and CTL Advisory Board; Teaching Awards Sub-Committee; CUPE 3908-1 Teaching Awards Committee) – 5 years
Departmental Budget and Symons Teaching Award Budget – 7 years
Records of CTL conferences and meetings – 5 years
Records of educational technology conferences and meetings – 5 years
Records of CTL workshops – indefinite
Records of TA Training workshops, program development and program evaluation – indefinite
Teaching and learning-related reference materials - indefinite
* Note that the CTL receives no funding for AIFs. This was discontinued with the closing of the IDC.
Personal Information Databanks
CTL Workshop Attendance Records
Legal Authority: Trent University Act
Information Maintained: Name; contact information; information about workshops attended (title, length, date), photographs with consent
Individuals in Bank: Faculty, teaching assistants, graduate students
Uses: Information about the workshops attended is included in a letter to the participant, describing their attendance at CTL workshops; future reference for faculty promotion and tenure requests; historical research, with consent of the participant, a photo may appear on the CTL website or social media forums
Users: CTL Staff
Retention & Disposal: Indefinite
** TA Training Workshop Attendance Records
Legal Authority: Trent University Act
Information Maintained: Name; contact information; information about workshops attended (title, length, date)
Individuals in Bank: Teaching assistants, graduate students
Uses: Record of attendance at workshops used to determine whether the teaching assistant and/or graduate student is eligible for the Teaching Assistant Training Certificate; historical research
Users: School of Graduate Studies – new Coordinator of TA Training Program
Retention &Disposal: N/A - this is no longer part of the CTL responsibilities
** previous records only – CTL no longer coordinates TA Training
Teaching Awards – External
Legal Authority: Trent University Act
Information Maintained: Nomination files for external teaching awards (compiled in collaboration with faculty nominees)
Individuals in Bank: Faculty nominees
Uses: Administration of teaching awards; future reference; historical research.
Users: CTL Teaching Awards Coordinator
Retention & Disposal: Indefinite
Teaching Awards – Internal
Legal Authority: Trent University Act
Information Maintained: Symons Award; CUPE 3908-1 Teaching Award; Distinguished Teaching Award for Educational Leadership and Innovation in Instruction; and Distinguished Teaching Award for Excellence in Teaching Assistance nominations
Individuals in Bank: Faculty and teaching assistants
Uses: Administration of teaching awards; future reference; historical research.
Users: CTL Teaching Awards Coordinator; members of the Teaching Awards Committees
Retention & Disposal: Indefinite
Personnel Files
Common to all departments
Users: student assistants
Retention & Disposal: shredded two years after position ends