Trent University’s Faculty of Arts and Science is divided into 29 single discipline undergraduate departments and programs, 12 interdisciplinary undergraduate programs, and 15 graduate departments and programs.
The Office of the Dean of Arts and Science is responsible for the coordination and support of Trent University’s undergraduate academic departments and programs, and the appointment and career development of its faculty members. The Dean’s Office administers the Marking Support Fund. The Dean’s Office is responsible for the administration of the undergraduate Academic Integrity policy. Visit the Dean's web site.
General Records -Kept indefinitely
Financial Records
Undergraduate Departmental Records (personnel, staffing, hiring, budget, enrolment limits, course outlines)
Labour Relations Information (TUFA grievances, negotiations)
Statistical Reports
Committee Minutes (Undergraduate Studies Committee)
Personal Information Databanks
Faculty and Staff Personnel Records
Legal Authority: Trent University Act 1963
Information Maintained: May include name, contact information, Social Insurance Numbers, DOB, NRD, hiring date, CVs, appointments, salaries, promotions, merit, tenure, sabbatical information, tenure and probationary information, performance reviews (staff)
Individuals in Bank: Staff, faculty and former faculty
Uses: Human Resources functions
Users: Dean’s Office staff
Retention: Kept until three years after departure, then sealed and moved to President’s Office and kept indefinitely
Funding Records (including start-up, relocation, and professional expenses funds)
Legal Authority: Trent University Act 1963
Information Maintained: Name, address, phone number, list of expenses
Individuals in Bank: Trent employees
Uses: Administration of expense funds
Users: Dean’s Office staff
Retention: 2 years then shred
Marking Support Fund Records
Legal Authority: Trent University Act 1963
Information Maintained: Name, contact information, funding details
Individuals in Bank: Faculty applicants to the Marking Support Fund
Uses: Administration of funds, historical research
Retention & Disposal: Copies are kept on file for one year; Payroll retains the originals indefinitely
Academic Integrity Records
Legal Authority: Trent University Act 1963
Current Location: Office of VP (Academic)
Information Maintained: Name, contact information, supporting documentation, penalties imposed Individuals in bank: Students charged with academic dishonesty
Uses: Administration of Trent’s academic integrity policy, imposition of penalties, historical record
Users: Deans; Administrative Assistant, Office of the Vice-President (Academic)
Retention & Disposal: Basic record of offences maintained permanently; detailed records of individual cases destroyed 2 years after graduation or for inactive students, 10 years after penalty.