Trent University Library & Archives continues to offer electronic collections and virtual services. As part of the University’s limited and reduced campus presence, Bata Library and the Durham GTA Campus Library & Learning Centre are closed and physical collections are unavailable. Virtual services and support are available by contacting library@trentu.ca. Check for updates regularly on our COVID-19 Alert Page.

Curbside Pickup for Faculty & Graduate Students is available starting June 23rd.

Borrowing: Students, Faculty, Staff

The borrowing regulations on this page apply to current Trent students (graduate and undergraduate), as well as to current and retired faculty and staff.

Library Cards

Your Library Card is your TrentU Card, and it must be presented at each transaction. On the back of it, you'll find your library barcode for scanning. It is your responsibility to carry your TrentU card whenever you are on campus, as it serves as your official Trent ID. See more information about the TrentU Card.

A library card is to be used by the registered owner only and should never be loaned to others. Any fines incurred are the responsibility of the card owner. The Library is not responsible for loaned, lost, or damaged cards. Report a lost or stolen TrentU Card to  the University Security Office and to the Library Service desk immediately.

Signing Out and Returning Items

Sign out items at the Library Service Desk, by asking the staff member on duty or using the self-serve checkout unit by the Desk.

Return material in the "Return" slot of the Library Service Desk when the library is open. Unless you are instructed otherwise when signing it out (e.g. if it's a fragile item), avoid handing returning items directly to staff, as this disrupts regular workflow and could interfere with proper processing.

When the library is closed, the outside (after-hours) book drop is open. Items returned in this secure box will be processed when the library re-opens, and back-dated to the last closing date and time. The outside book drop is not available when the library is open.

Borrowing Regulations

Books

A "book" includes books, annuals and journals in our general stacks.

  • You can borrow regular books for 120 days.
  • You can renew your books online, as many times as you need.
  • Items can be recalled if they are needed by someone else. 
    • Fines of $4 per day apply on items not returned within 7 days after a recall, up to a maximum of $56; after 14 days, they are considered "lost" and a non-refundable "lost" fee of $25, along with a replacement charge of $125 is charged.
  • There are no daily overdue fines, as long as the book is not recalled.
  • If a book is not returned or renewed within 30 days of its due date, it will be considered "lost" and a non-refundable "lost book" fee of $25, along with a replacement charge of $125 is charged.

Course Reserves

"Course Reserve" materials are high-use physical items, kept in a restricted area. Instructors select Course Reserves and assign loan periods of 3 hours or 2 nights.

To sign out a Course Reserve, bring the call number to the Service Desk, along with your library card. The staff member will retrieve the item, and sign it out to you.

  • 3-hour items
    • Due 3 hours after they're signed out.  No renewals.
    • Overdue fines are $5 per HOUR, or part thereof.
    • Not eligible for requests or recalls.
    • Maximum number signed out at once: 3.
    • Maximum fine per item: $75.
    • Lost item charge: $125 per item, plus $25 non-refundable. 
  • 2-night items
    • Due at opening after the second night. No renewals.
    • Overdue fines are $5 per HOUR, or part thereof.
    • Not eligible for requests or recalls.
    • Maximum number signed out at once: 3.
    • Maximum fine per item: $75.
    • Lost item charge: $125 per item, plus $25 non-refundable.

Current Periodicals

A "current periodical" is an unbound issue of a recently received journal or magazine. Newspapers are excluded; they cannot be borrowed.

  • You can borrow current periodicals for 2 daysno renewals are permitted.  
  • A maximum of 10 issues can be borrowed at a time.
  • Fines of $4 per day apply to overdue items, up to a maximum of $56.
  • Not eligible for requests or recalls.
  • If a current periodical is not returned within 30 days of its due date, it will be considered "lost" and a non-refundable "lost book" fee of $25, along with a replacement charge of $125 is charged.

Curriculum Collection

The curriculum collection includes books and materials for use by Education students. This collection is on the 3rd floor of Bata Library.

  • You can borrow curriculum material for 14 days; renewals are permitted to extend the loan up to 60 days.
  • A maximum of 8 curriculum items can be borrowed at a time.
  • Eligible for requests.
  • Items can be recalled if they are requested by someone else. 
    • Fines of $4 per day apply on items not returned within 7 days after a recall, up to a maximum of $56; after 14 days, they are considered "lost" and a non-refundable "lost" fee of $25, along with a replacement charge of $125 is charged.
  • There are no daily overdue fines, as long as the book is not recalled.
  • If a curriculum item is not returned within 30 days of its due date, it will be considered "lost" and a non-refundable "lost book" fee of $25, along with a replacement charge of $125 is charged.

Government Publications

Government publications are located on the 4th Floor of Bata Library. Most items are not available for loan; Omni identifies items that can be borrowed as "loanable".

  • Circulating government publications can be borrowed for 14 days.
  • You can renew government publications online, as many times as you need.
  • Eligible for requests.
  • Items can be recalled if they are requested by someone else. 
    • Fines of $4 per day apply on items not returned within 7 days after a recall, up to a maximum of $56; after 14 days, they are considered "lost" and a non-refundable "lost" fee of $25, along with a replacement charge of $125 is charged.
  • There are no daily overdue fines, as long as the book is not recalled.
  • If a book is not returned or renewed within 30 days of its due date, it will be considered "lost" and a non-refundable "lost book" fee of $25, along with a replacement charge of $125 is applied.

Interlibrary Loans

  • Loan periods and renewals are determined by the lending library. See ILL page.
  • Items can be recalled if they are needed by someone else. 
    • Fines of $4 per day apply on items not returned within 7 days after a recall, up to a maximum of $56; after 14 days, they are considered "lost" and a non-refundable "lost" fee of $25, along with a replacement charge of $125 is charged.
  • If an ILL item is not returned or renewed within 30 days of its due date, it will be considered "lost" and a non-refundable "lost book" fee of $25, along with a replacement charge set by the lending library is applied.

Maps

Maps are located on the 4th Floor of Bata Library; those that can be borrowed are identified in Omni as "loanable". Map tubes are supplied to transport the maps safely; please return all maps in their tubes.

  • You can borrow a map for 14 days; renewals are permitted to extend the loan up to 60 days.
  • A maximum of 50 maps can be borrowed at a time.
  • Eligible for requests.
  • Maps can be recalled if they are rquested by someone else. 
    • Fines of $4 per day apply on items not returned within 7 days after a recall, up to a maximum of $56; after 14 days, they are considered "lost" and a non-refundable "lost" fee of $25, along with a replacement charge of $125 is charged.
  • If a map is not returned within 30 days of its due date, it will be considered "lost" and a non-refundable "lost book" fee of $25, along with a replacement charge of $125 is charged.

Media

Media includes DVDs and VHS tapes. 

  • You can borrow media for 14 days.
  • You can renew your media online, as many times as you need.
  • Eligible for requests and booking.
  • Items can be recalled if they are requested by someone else. 
    • Fines of $10 per day apply on items not returned within 7 days after a recall, up to a maximum of $100; after 14 days, they are considered "lost" and a non-refundable "lost" fee of $25, along with a replacement charge of $125 is charged.
  • There are no daily overdue fines, as long as the item is not recalled.
  • If the item is not returned within 30 days of its due date or renewed, it will be considered "lost" and a non-refundable "lost" fee of $25, along with a replacement charge of $125 is applied.
  • Media can be booked ahead of time, to ensure availability for class viewing.

Suspension

  • Borrowing privileges are suspended when:
    • one recalled item is overdue, or
    • fines or fees owing are $20 (or more).

Notices

The library sends notices when items are:

  • overdue (weekly),
  • considered lost (at 30 days overdue or 14 days for recalls),
  • recalled, and
  • available for pick-up or cancelled.

A monthly statement is sent to anyone owing fines.

These notices are sent to the email address as listed in the user's Library account. You are responsible for keeping the Library updated about where notices should be sent. Failure to receive a notice does not excuse a fine.

Fines Payment

Fines & fees may be paid in person via TrentU Card, debit, Visa, and Mastercard at either Bata Library Service Desk or Durham Branch during operating hours. Credit card transactions are also accepted via telephone during operating hours by calling 705-748-1011 x7423 or 905-435-5102.

Fine appeals are regulated by the Library Fine Appeal Policy.

Lost and Damaged Material

When library material becomes lost or damaged, it is costly and disruptive to the library and its borrowers.  Lost item or replacement fees cover the cost of replacing and/or processing lost or damaged items.  Replacement fees are therefore charged to the most recent borrower when problems are discovered. If you receive an item in a damaged state, you should report this when taking it out, to avoid being charged a fee.