Archives: Donations

New Finding Aid website

Trent University Archives is currently in the midst of moving our finding aids to a new platform. During this time, we recommend that you conduct searches in both of our old and new interfaces to make sure you find all of the items relevant to your research.

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Trent University Library and Archives

Moratorium on Donations to the Trent University Archives

Trent University wishes to inform the research community of a moratorium on the donation of materials to the Trent University Archives.  Effective 1 January 2020, this moratorium will allow the University Archives time to review, reassess and revise its mission, strategic directions, and collections priorities for the future. Changes to Trent University’s mission and strategic directions in recent years mean the Archives’ existing policies are no longer reflective of the University’s academic priorities. This Archives review is part of a larger update of the Trent University Library and Archives Strategic Plan.

A revision of the Archives’ mission and strategic priorities was one of the leading recommendations presented in an external review of the Trent University Archives carried out recently.

Following the end of the moratorium, the University Archives will once again consider donations, in accordance with its new strategic plan and priorities.

For further information about the moratorium, contact the University Archives at or by phone at (705) 748-1011 extension 7413.

(Effective: 1 January 2020)

Donating Resources to Trent University Archives

Trent University has developed its important collection of archival resource materials through the generosity of many donors including individuals, institutions and associations. In order to preserve the integrity and coherence of our holdings, we follow a written Archives Policy and require donors to agree to the terms and conditions of our gift form. Papers are accepted into our collection after prior agreement between donor and archives. If the donor believes their papers to have a financial value of more than $1,000 and wishes to receive a tax receipt, an external professional appraisal is required. It is the responsibility of the donor to arrange and pay for this evaluation. Otherwise, if the donor believes their papers to have a financial value of less than $1,000 and wishes to receive a tax receipt, an in-house evaluation will be conducted by the Archivist. For our part, Trent University Archives arranges, permanently preserves and makes available to researchers, such materials as are accepted into our care. Those who are interested in donating their personal or research papers should see the specific information on the procedure to be followed.

More detailed information regarding donations can be found here.

Monetary Donations to Trent University Archives

Monetary donations to Trent University Archives are most welcome. Please contact the Trent University External Relations and Advancement Office for details.

Gift Agreement Form (for Donations of Papers)

Donors of archival papers are required to complete a Gift Agreement form.