Guidelines for Display Case Bookings in Bata Library

Welcome

The display case at the main entrance to the Bata Library is a central and prominent area on the Symons Campus for displaying information about programs, events and services. The display case can be booked by internal university departments or groups, and requires a Trent student, staff, or faculty login. 

Booking the Display Case

At the bottom of this page, you can see any remaining available weeks for the upcoming year. 

Display Case bookings are reserved on a first-come, first-served basis. Bookings may be made up to 1 year in advance of the desired time slot. The Library cannot guarantee that a desired date for the display case will be available to any group, so booking early in the academic year, as there is a high demand for use of this space, is recommended.

Terms and Conditions

The Library takes no responsibility for the security or welfare of exhibits at any time, including installation or dismantling of the display. By agreeing to the terms and conditions, the exhibitor indemnifies the Library from any responsibility for loss or damage. Insurance coverage, if needed, is the responsibility of the exhibitor.

  • The key for the display case may be picked up at the Library Service desk after 2:00pm on the Sunday of your booking. Please note the Library Service desk hours.
  • Bookings are effective for a period of one week, from Sunday at 2:00pm to Saturday at 4:00pm. Your confirmed bookings will show up in your My Library Account in Omni.
  • Exhibitors are responsible for putting their display materials up on Sunday or communicating to staff if they expect there will be a delay. If a booked display has not been put up by the Tuesday of the booking, the Library may put up a display so the case does not sit empty.
  • Exhibitors are responsible for removing the display material no later than Saturday at 4 pm. There will be a charge of $20 to any group that does not remove their material by the appropriate time and date. Unclaimed display items may be disposed of after one week.
  • If you need to cancel your booking, you may do so by emailing library@trentu.ca
  • The Library reserves the first right for the use of its display case and has the right to displace any booking, provided a minimum of 3 weeks' notice is given.
  • The Library is not able to provide space in the Display Case to external Community organizations without Trent affiliation due to liability issues.

Exhibit Content

The Trent University Library is committed to academic freedom – no censorship of exhibit material will be imposed by the Library. If there is concern over the subject matter of a display, it is advised you contact the university group mounting the displays and not the Library.

Approved by the Librarian’s Committee: June 2014.