Guidelines for Display Case Bookings in Bata Library

Welcome to the Bata Library Display Case Booking Information

The display case located at the main entrance of the Bata Library stands as a central and prominent platform on the Symons Campus for showcasing information about programs, events, and services. This space is available for booking by internal university departments or groups and requires a Trent student, staff, or faculty login.

Booking the Display Case

Check the availability for the upcoming year at the bottom of this page.  Email with your booking request, or for more information. 

Display Case bookings operate on a first-come, first-served basis and can be reserved up to 1 year in advance. While we strive to accommodate all requests, please note that availability is not guaranteed due to high demand. We recommend booking early in the academic year to secure your desired time slot. 

Terms and Conditions

  • The Library does not assume responsibility for the security or welfare of exhibits at any time, including installation or dismantling. By agreeing to the terms and conditions, exhibitors indemnify the Library from any responsibility for loss or damage. Exhibitors requiring insurance coverage must arrange it independently.
  • The display case key can be collected from the Library Service desk after 2:00 pm on the Sunday of your booking. Please refer to the Library Service Desk hours for availability.
  • Bookings are effective for one week, from Sunday at 2:00 pm to Saturday at 4:00 pm. Exhibitors are responsible for setting up their display materials on Sunday or notifying staff of any delays. If a booked display remains empty by Tuesday, the Library may arrange a display to avoid leaving the case empty.
  • Exhibitors must remove their display materials no later than Saturday at 4:00 pm. Unclaimed items may be disposed of after one week.

To cancel a booking, please email

The Library reserves the right to prioritize its use of the display case and may displace any booking with a minimum of 3 weeks' notice.

Due to liability concerns, space in the Display Case is not available to external community organizations without Trent affiliation.

Exhibit Content

The Trent University Library upholds academic freedom and does not impose censorship on exhibit material. For concerns regarding display content, please contact the university group responsible for the exhibit, rather than the Library.