Information for Employers
The Trent Work Study Program offers up to $2000 in partial funding of student employee positions to employers in the Trent University community. Each year our employer partners host hundreds of Trent Work Study Program funded positions, providing students with opportunities to develop skills, prepare for their careers, and earn additional income to help with their educational costs.
Any on campus student employer can apply to receive funding. Current and past employers include academic and administrative departments, faculty, campus service providers, and student associations and levy groups.
The funding runs through the Fall and Winter terms and applications for funding are accepted throughout the month of June for the upcoming school year. During the month of June, the application is located in the myTrent portal under Support->Financial Aid. Decisions on funding applications are communicated in mid-July.
Students employed in TWSP funded positions must meet the eligibility requirements and must have received an eligibility confirmation email each term that they are employed. It is up to employers to ensure that their student employees are eligible in order to receive funding.
If you receive TWSP funding for one or more positions, you are responsible for paying your student employees and submitting for reimbursement on a per term basis. During the Fall term reimbursement requests will be accepted for work completed between the first day of Undergraduate classes in the Fall until the end of December. During the Winter term reimbursement requests will be accepted for work completed between the first day of Undergraduate classes in the Winter and the last day of March. The reimbursement request form is available at the end of each term and can be found in the myTrent portal under Support-> Financial Aid.
Below are some frequently asked questions to help guide employers.
TWSP Employer Frequently Asked Questions
What is the Trent Work Study Program?
The Trent Work Study Program provides partial funding for student employment opportunities. Funding for TWSP is set aside by Trent University in order to assist in meeting the financial needs of full-time domestic students. In distributing these funds, we are obligated to ensure that funded positions are; filled by domestic students with demonstrated financial need, encourage self-help and self-development, and give students a way of enhancing their resumes in preparation for the transition to full-time employment.
Who is eligible to apply to receive funding?
Any on campus student employer can apply to receive funding for a student position. Past employers include academic and administrative departments, faculty, campus service providers, and student associations and levy groups.
How do I apply for funding?
The application is located in myTrent under Support then under Financial Aid (myTrent->Support->Financial Aid). The application opens at the beginning of June and remains open until the end of the month.
Each student position requires a separate individual application.
How much funding can I receive?
Employers can receive up to 75% of gross wages, up to a total of $2000 per student employee/position for the Fall and Winter Session. Gross wages do not include the employee benefit portion of payroll. Employers must apply for funding using the online form in myTrent. See "How do I apply for funding"
When will I find out if I am receiving TWSP funding?
Decisions are communicated by mid-July and are sent to the email address that was used during the application process.
What happens if I miss the application deadline?
If any funding remains after the initial round of applications, the application process will be re-opened to distribute the remaining funding. If all funds are allocated through the initial process, then employers can apply again the following year.
Can funding from TWSP be carried over from year to year?
No. The Trent Work Study Program requires that funds be spent in the time period for which they are allocated. During the Fall term reimbursement requests will be accepted for work completed between the first day of Undergraduate classes in the Fall until the end of December. During the Winter term reimbursement requests will be accepted for work completed between the first day of Undergraduate classes in the Winter and the last day of March. Employers can use any portion of their funding during either term, Fall or Winter, however any unused funding cannot be carried over.
If I received funding last year will I automatically receive it this year?
No. Funding through the Trent Work Study Program is not guaranteed year-to-year. Employers must apply each year and funding decisions are based on the number of applications and the availability of funds in a given year.
How is funding delivered to employers?
Funding is typically delivered to employers through a reimbursement to the internal operating account that was used to pay the student employee. Funding is reimbursed at the end of each term once reimbursement request has been submitted and the information has been confirmed.
Can I use my funding to hire multiple students?
Yes, funding can be split between multiple students. However, the $2000 maximum reimbursement will still apply.
If my student employee leaves, can I hire a new one into the same position?
Yes, if your student employee leaves part way through the term or year, you may use the remaining funding to hire a new student into the approved position.
Do I need to register my student employee?
Student employees do not need to be registered with the Trent Work Study Program, however, you must submit their name and student ID number at the time of reimbursement.
Does TWSP pay my student employee or do I pay my student employee?
Employers are responsible for paying their student employees up front. TWSP works on a reimbursement basis.
At the end of each term employers submit a reimbursement request form to have their funding applied to the account that the eligible student employee was paid out of.
With the increase to minimum wage will TWSP allocations be increasing as well?
The TWSP allocations will increase to a maximum of $2000 per student or position as of 2018-19.
Can students be employed in multiple TWSP funded positions?
Since TWSP funding acts like a bursary for students, each student employee can only be reimbursed up to the maximum for a single position. If a student is working in multiple TWSP positions, the maximum reimbursement will be split equally among those positions. It is up to employers to communicate with student employees about working multiple positions if receiving only a portion of the reimbursement would significantly impact your ability to employ that student.
What documentation can I submit to show that I paid my student employee?
There are multiple types of documentation that can be used as proof of payroll. The two most common are 1) the report produced by the Budget Inquiry Tool in myTrent 2) an employers own tracking sheet that they use to keep track of their student payroll.
For convenience, those looking for a template for tracking their own spending may use the one at the link below:
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