As of Monday, April 26, Trent University Library & Archives (TULA) will offer contact-less curbside pickup services for library materials to Trent students, staff, and faculty until the end of the stay-home order. During this time, there will be no access to Bata Library or the Durham Campus Library & Learning Centre. For full details, please see our page about Trent Library & Archives service during COVID-19.

Book a Library Study Room


Please note that as of April 3, 2021, the Bata Library study rooms and study booths on the 3rd floor will be unavailable for the duration of the Ontario shutdown.  BL 207 is available for booking - capacity 1.  


See the Library Study Rooms Guidelines.

Link to the Room Booking Portal

The Library Study Rooms are available for use by registered Trent undergraduate and graduate students for study or projects relating to a Trent course. Bata Library has twelve study rooms and one presentation practice room; the Durham Library & Learning Centre has two study rooms. Study rooms are booked online via myTrent and instructions are below.

Study Rooms at Bata Library

Available for Booking as of February 22

  • BL 301- capacity 1
  • BL 302- capacity 1
  • BL 304- capacity 1
  • BL 305- capacity 1
  • BL 321- capacity 1
  • BL 322- capacity 1
  • BL 323- capacity 1
  • BL 324- capacity 1
  • BL 325- capacity 1
  • BL 326- capacity 1
  • BL 327- capacity 1
  • BL 328- capacity 1

Currently Unavailable for Booking

  • BL 207 - Presentation Practice Room - capacity 2

Individual Study Booths at Bata Library

Available for Booking as of September 28

  • BL 306.3- capacity 1
  • BL 306.4- capacity 1
  • BL 412.1- capacity 1
  • BL 412.2- capacity 1
  • BL 412.3- capacity 1

Group Study Rooms at Durham Library & Learning Centre

Currently Unavailable for Booking

  • Room 102.3 (capacity 10)
  • Room 119 (capacity 12)

Problems with booking? See Failure Message in the left menu.
Questions or comments? Contact library@trentu.ca or ask at the Library Service Desk.

Booking Instructions

Please be advised that these instructions have not been updated to reflect changes in capacity of rooms or length of booking.

Book a Group Study Room in the Bata Library or Durham Library & Learning Centre using the University's "Room Booking" system. Find a link in myTrent, under "Services", or at the top of this page.

  • Click "Log In" at the top right of the screen.
  • Use your myTrent username/password to login
  • The Library rooms are listed in the Self Service section; look for it on the left side of the page.

This screen capture shows part of the opening Room Booking page:

Screenshot of the Room Booking homepage

Under Self Service, choose one of these options :

You'll see a message if your request is not successful.  Contact library@trentu.ca with questions.

My Self Service / My Bookings / Cancel

To see your reservations, check My Self Service or My Bookings. All your current bookings are displayed.

Cancel a booking from here.

  • Beside each reservation there's a "Cancel" button.  Click to cancel.

This image shows a screen capture:

screenshot of My Self Service in Room Bookings

Find a Room

  • Use this option when you know WHEN you want a room, but you're not fussy on which room.
  • Select "Library Group Study Rooms", and your prefered library.
  • Specify the "Duration" for the booking: between 00:30 and 01:00 hour.  (Each member of your group may book one hour.)
  • Select an acceptable time period for the booking to occur.  (E.g. between 4pm and 8pm.)
  • Select a date on the calendar provided.
  • A list of timeslots with available rooms within your range is provided.
    • Click a timeslot for a list of rooms available.
    • For each room:
      • Click "Detail"  to learn more about the room. 
      • View the room's availability by month, week, or day by clicking a "Calendar" link.
  • Click a row (room) to make your selection.

This image shows a screen capture:

screenshot of Find a Room

A pop-up window appears: click "Proceed".

screenshot of Proceed popup

Book a Specific Room

  • Choose this option if you want a particular room, but the time is flexible.
  • Select "Library Group Study Rooms", and your prefered library.
  • All the Library Group Study Rooms are displayed.
    • Click "Detail" for a room to learn more about the room. 
    • View the room's availability by month, week, or day by clicking a "Calendar" link.

screenshot of booking a specific room

  • Select a room by clicking on the row.
  • As above, specify the "Duration" for the booking: between 00:30 and 01:00 hour.  (Each member of your group may book one hour.)
    • If you select anything higher than 01:00, you'll receive a failure message.
  • Click "Verify Calendar" to select a date.
  • A list of available times that meet your criteria is displayed.  Click "Book" beside your preferred slot.

screenshot of book button

Confirmation

After you "Book", a confirmation screen displays.

  • Select the number  of people in your group.
  • Check the date and time.
  • Provide a name for your group (at least 4 characters required).  This is helpful when several group members want to book the room consecutively.
  • Click "Confirm".

screenshot of confirmation

The room is booked and a confirmation message is sent to your email.

Failure to Book

If the booking cannot be made for your requested room and time, the general message presented is: "Room is unavailable based on the selected parameters or institution rules."

Here's a screen capture:

Screen capture of the message when the booking fails.

Probable Reasons for a Booking Failure:

  • You're requesting a booking longer than the maximum: 1 hour per person.
    • Scroll your mouse over the message to see, "You cannot book more than 01:00 hour per day."
    • Each member of your group can book one hour per day (Bata) or 2 hours per day (Durham).
  • You've already booked your limit: 
    • Scroll your mouse over the message to see, "You cannot book more than 01:00 hour per day."
    • Each student is entitled to a maximum of one hour per day.
  • You've requested a time when the Library (or the room) is not open. 
    • Scroll your mouse over the message to see, "Room not available."
  • The room is already booked for that time. 
    • Scroll your mouse over the message to see, "Room not available."
    • Scroll up to check the schedule beside the room number.

See the Guidelines for information about restrictions.