Bata Library and the Durham GTA Campus Library & Learning Centre are now open to current students, staff, and faculty. For detailed information about the re-opening of the libraries, please see our reopening announcement.

Trent University Library & Archives continues to offer electronic collections and virtual services. Please contact us at to access virtual services and supports. Check for updates regularly on our COVID-19 Alert Page.

Submitting Course Reserve Material


COVID-19 Service Update:

Because the Reserve Collection consists of only physical items, Reserve items are NOT available, until further notice. We are not currently lending Reserve items or placing items on Reserve.

Reading List Update: Leganto

Our new Leganto software, which you can find in your Blackboard course menu as "Readings & Resources" is replacing the Reserve Request forms on this page. Items that are placed on a Leganto Reading List for a course will be processed with preferential treatment.

  • Add physical items for Reserve to your Leganto Reading List. 
  • Tag them as "Reserve" (as per the guide section on Tag Citations), and we'll move them to the Reserve Collection for the branch where the course is being taught.
    • Select 3-hour or 2-night loan.
    • If you're providing a personal copy (e.g. copy of a textbook), add this tag and then bring it to the library.

More information is available for instructors on our guide, Leganto: Create Lists for Course Readings & Resources.


Completing a Reserve Request Form

Use these forms only if you are not able to create a Leganto Reading List at this time. Requesting Reserves this way requires more processing time, and therefore priority will be given to items on Leganto lists. Prior to submitting a Course Reserve request, instructors are advised to consult the Reserves Collection Policy.

A Reserve request form must be completed and submitted online for each item placed on Reserves. 

Trent University is committed to providing inclusive and barrier free access to information; therefore, accessible formats of materials must be available upon request.

Please allow at least one to two weeks at the beginning of term for processing requests, and three to five business days at other times. Requests are processed on a first-come, first-served basis. For multiple requests, please assist the process by including the date students will require the material.

If an item is already on Reserve for another instructor, complete a form for your own course, so the reading will also appear under your name and course within the library catalogue. If two instructors have requested different loan periods, the shorter period (i.e. three hour) is used.

Request Forms

There are three request forms for the purpose of addressing the Instructor’s material type and location requirements. The online forms are directed to the appropriate staff at Bata Library or Durham Branch. 

Follow the instructions below for a Reserve which is a:

Book or Other Eligible Item in the Library

Search Omni to see if the Library owns the book. If so, complete the online form for an item to be placed on Reserve at:

The book will be retrieved and processed on your behalf.

Personal Copy

Complete the online form for an item to be placed on Reserve at:

Once submitted, you will receive an email with a Reserves Request (RT) tracking number. Send or bring the personal copy to the library staff, listing the accompanying RT tracking number.

New Book

If the library doesn't own a copy of an item you wish to place on Reserve, there are two steps required to get it. 

  • NOTE: Adding a book to a Leganto list accomplishes both these tasks at once, simplifying the workflow and reducing your workload and ours.

Step 1: Complete the online form for an item to be placed on Reserve at:

Once submitted, you will receive an email with a Reserves Request (RT) tracking number.

Step 2: Submit the Acquisitions Request, and include th RT number for your Reserve Request, in the specified field. (See the menu link for Acquisitions/Requests.) This sets in motion the process to purchase the item and then place it on Reserve for your course.


Placing copies of material in Blackboard by-passes the library, and could violate copyright regulations. It is your responsibility to ensure copyright compliance through Trent's Copyright Office.  Using permalinks to licenced library material is generally a better option.