RG 3
Extent: 9 m
Access: Restricted.
Introduction
From 1966 to 1973, John Leishman was Controller and, from 1971, also Vice-President (Finance). The office was split in 1973 and there was a Vice-President (Finance) and a Controller (Peter Lewis). John Earnshaw became Vice-President (Administration and Finance) in 1981 as John Leishman moved to the position of Executive Vice-President (External Relations and Financial Affairs). John Earnshaw held the office until August 1991. Nancy Sullivan became Vice-President (Finance and Administration), 1991-1994. For further information about the office and its leadership over the years, see A.O.C. Cole, Trent: The Making of a University, pp. 126-129; D'Arcy Jenish, Trent University: Celebrating 50 Years of Excellence, 2014; and the annual course calendars (available in the Archives Reading Room).
Series A: Budget
Loose on shelf
Receipts and disbursements, 1963-1964
Receipts and disbursements, 1964-1965
Receipts and disbursements, 1965-1966
Receipts and disbursements, 1966-1967
Box 1
Ledger, 1963-1965
Ontario Universities Captial Aid Corp debenture register, 1965-1984
Central Mortgage & Houseing loan register, 1967-1986
Trust expenditure book, 1965-1971
Budget & account ledgers, 1970-1971
Budget & account ledgers, 1970-1971
Budget & account ledgers, 1970-1971
Budget & account ledgers, 1970-1971
Budget & account ledgers, 1971-1972
Budget & account ledgers, 1971-1972
Budget & account ledgers, 1971-1972
Budget & account ledgers, 1971-1972
Box 2
Budget & account ledgers, 1972-1973
Budget & account ledgers, 1973-1974
Budget & account ledgers, 1973-1974
Budget & account ledgers, 1973-1974
Box 3
Budget & account ledgers, 1974-1975
Budget & account ledgers, 1974-1975
Budget & account ledgers, 1975-1976
Budget & account ledgers, 1975-1976
Budget & account ledgers, 1976-1977
Budget & account ledgers, 1976-1977
Budget & account ledgers, 1977-1978
Budget & account ledgers, 1977-1978
Budget & account ledgers, 1977-1978
Budget & account ledgers, 1977-1978
Budget & account ledgers, 1978-1979
Budget & account ledgers, 1978-1979
Budget & account ledgers, 1978-1979
Box 4
Budget & account ledgers, 1979-1980
Budget & account ledgers, 1979-1980
Budget & account ledgers, 1979-1980
Budget & account ledgers, 1980-1981
Budget & account ledgers, 1980-1981
Budget & account ledgers, 1980-1981
Budget & account ledgers, 1983-1984
Report to COU, Trent University, 1975, 1976, 1977, 1978
Series B: Trent University Property Documents
Sherbrooke and Rubidge Streets: Deeds, surrogate court records, sale of property to Peterborough Board of Education, & thence to Trent University, 1844-1964
Deeds – Lot 5 & 6 east of George Street, 1911-1964
Deeds, mortgages & fire insurance - Lot 13, London Street
Deeds, mortgages, survey - south half of Lot 21, Smith Township, 1899-1963
Kerr property (Dublin Street) documents – 1857-1950
Ledger Books (x2, green covers): Property notes regarding 751 George St., 310 London St., land purchases in Peterborough and Douro and Smith Twps., purchase of furniture for Rubidge Hall, Traill and Robinson Colleges: 1963-1964.
Box 5
(not to be retrieved: use photocopies in Reading Room)
Property appraisals & annexation documents: Smith Township, Douro Township, Hamilton Township (Vogrie – Bagnani property)
Box 6
(not to be retrieved: use photocopies in Reading Room)
Property appraisals: Smith Township, Douro Township, City of Peterborough (Rubidge Hall, Barnardo Avenue, etc.)
Box 7
Sketch, floor plan, Rubidge Hall & Kingdom House (267 Stewart Street)
Physics & Chemistry Building, 1965-1967
Physics & Chemistry Building, 1965-1967
Physics & Chemistry Building, 1965-1967
Physics & Chemistry Building, 1965-1967
Physics & Chemistry Building, 1965-1967
Physics & Chemistry Building, 1965-1967
Physics & Chemistry Building, 1965-1967
Physics & Chemistry Building, 1965-1967
Box 8
Physics Building: Brief to the Architect
Bovair (McIlmoyle) property dispute, 1987-1989
College V (Otonabee), 1968-1970
College V (Otonabee), 1968-1970
Library, 1967-1969
Lady Eaton College, 1967-1969
Science Complex, 1967-1969
Science Complex, 1967-1969
Science Complex, 1967-1969
Campus properties, 1965-1969 (includes sketches re Smith Township & Douro Township)
North House collective (PRC) re Jung House & the sale of Rubidge Hall, 1977-1984
Rubidge Hall: sale, appraisals & offers to purchase, 1979-1984
College V (Otonabee), 1971-1978 (Fairfield & Dubois)
College V (Otonabee), 1968 (Fairfield & Dubois)
Foundation Company of Canada, 1967
Eastwood Construction Company, lease, 262 Rubidge Street, 1970
Nassau Power House, 1971
Headquarters House, 283 King Street, 1971
Percival Building, 1968-1970
W.P. Lett re Robinson College addition, 1970
P.U.C. re College V (Otonabee), 1971
United Community Services of Peterborough & District, 1973
van der Meulen Associates, 1968
Introductory report to Brief on Staging Building by T. Nind, Dean of Science, 1967
Champlain College: deficiencies, 1968
Athletic Bubble, 1969
Board of Governors property committee, 1973-1974
Board of Governors property committee, 1977-1978
Feasability study: Private development of university lands for student housing, 1977
W.P. Lett re PRC, feasability study, 1969
Catharine Parr Traill College: additions & renovations, 1967-1968
Instructions to project architects, 1967
R.J. Thom: architect agreements, 1967
Architects’ fees, 1965-1970
Architects’ fees, 1968
Joint Committee on Architecture, 1964-1968
Box 9
Capital Projects: Rubidge Hall
Capital Projects: Athletics, 1974-1975
Series C: General Office Files
Box 10
Athletic “Bubble”, 1970
Peterborough Ski Club, 1970
Polycom Systems Ltd., 1969
Royal Ontario Museum, 1970
Saint Peter’s Auditorium, 1969
Telus Instruments, 1975
Theatre Services, 1977
Turtle II, 1966-1975
University of Toronto – Computing, 1973
Capital Projects: Peterborough By-Pass, 1974-1975
Capital Projects: High Level Bridge, 1966-1974
Committee on Names
Fiscal Consultants Ltd., 1976
Editorial Committee publication relating to Trent “The First Ten Years”
Trent Day-Care, 1976-1978
Budget: Journal of Canadian Studies, 1977-1978
Association of Universities and Colleges of Canada (AUCC), 1976-1977
Auditors, 1975-1977
Canadian Association of University Development Officers (CAUDO) - (John Leishman - President), 1979-1980
Kinsman Club, 1977-1978
Liquor Licensing Board of Ontario (LLBO), 1975-1976
Leishman: commissioner for affidavits, 1968, 1971, 1977 (on top of boxes: 1974, 1987)
Box 11
Ontario Arts Council, 1974-1975
Pension Plan, 1977-1978
Board of Governors: Task Force on Pensions, 1975-1977
Pension fund: 1976-1977
Pension trust agreements: 1969-1974
Committee on Pensions: minutes, 1984-1988
Peterborough Rowing Club, 1973-1975
Peterborough City Council, 1973-1974
Student occupation: 1978
Woods, Gordon & Company, 1976
Trinity College: allegations, 1978-1979
Redundancy, 1978-1979
Trent Staff Council, 1979
A.T.S., 1976-1977
All-Electric Campus, 1967
Animals for Research, 1968-1972
All-weather track, 1976
Kinsman Club, 1970
Estate of Charles John Ray, 1979
Bequests, 1968-1975
Civic Data Centre, 1975-1984
Bell Telephone, 1977
Blue Cross, 1972
Brora Centre/Neathern Trust, 1977
Northern Sound, 1970
Teacher Education Program, 1973
Debentures, 1965-1986
Canadian Forum, 1975-1988
Canadian General Electric, computer time sharing, 1968-1973
Canadian Images, 1982-1989
Canada Life Assurance Company, 1972-1978
Carleton University computer use, 1973
Chester Electronic Laboratories, 1967-1968
City of Peterborough – By-law 1965-3 “to authorize the making of grants to Trent University”, 1981
City of Peterborough – foot bridge, 1968
Peter Lewis: commissioner for taking affidavits, 1974
Computer Services Company: time-sharing, 1970
Computer Sciences Canada, 1970
Confederation Life, 1970-1978
The Connoisseur Shop, 1968-1969
Frost/Montgomery grant, Canada Council, 1973-1975
Canada – Indian and Northern Affairs, 1974
Audio-Library program, 1974, 1977
Audio-Library, 1977-1978
Wildlife Sanctuary - Young Canada Works Program, 1977
Canada – Solicitor General, Warkworth Life Skills project, 1973-1976
Canada – Supply and Services, Centre for Inland Waters, 1973-1975
Canada – Department of Indian Affairs and Northern Development, contract re Kejimkujik National Park, 1971
Ontario – Ministry of the Environment: Biology Department Cytology Lab, 1973-1975
Audio-Library program, 1973
Ontario Economic Council, 1974
Science Council of Canada, Chapman research project, 1973-1975
Canada – Supply and Services, Ecol. Mysis Relicta Kootenay Lake, B.C., 1976
Canada Life Insurance, 1970
Food Services – Beaver, 1967-1985
Food Services – Beaver, contracts, 1983-1988
Food Services, 1982-1983
Food Services, 1982-1989
Box 12
Student occupation, March 1981
Trent University organization chart, 1976-1977
Apartheid Committee, 1979-1980
Administrative records, 1974-1989
Administrative records, 1977-1983
Departmental matters, 1981-1982
Administrative records, 1989-1990
Alternatives, 1982
IRB (Inflation Restraint Board of Ontario), 1983-1985
Trust funds, 1970
Mackenzie Gallery, 1982-1986
Radiation Safety Committee, 1986-1987
Provincial audit, 1967-1968; 1981-1982; 1985
Provincial audit, correspondence & related documents, 1986-1987
Provincial audit, correspondence & related documents, 1987
Provincial audit, correspondence & related documents, 1988
Provincial audit, correspondence & related documents, 1988
Provincial audit, correspondence & related documents, 1988
Provincial audit, correspondence & related documents, 1989-1991
Peterborough Rowing Club, 1973-1986
Trent Student Union/Arthur, 1974-1975
Cranstron - Anthropology – artifact, 1988-1989
Box 13
1972-1978
Budget Implementation Committee (BIC)
Budget Review & Planning Committee (BRP)
Budget Review & Priorities Committee (BRP)
Box 14
Senate Budget Committee, 1985-1992
Box 15
Transportation – bus, cars, parking, 1970-1983
Transportation, 1982-1983
Transportation Committee, 1983-1985
Transportation Committee, 1985-1989
Health & Safety Committee, 1986-1987
Health & Safety, WHMIS, 1988-1989
Human Resources Information Systems, 1991-1992
Funding, Transition Assistance, 1992
Funding, Transition Assistance, 1992
Funding, Targeted Assistance, 1992-1994
Liquor Policy, “Bacchus,” 1989-1992
Bookstore, 1983-1987
Trent Student Union – Trent Central Collective, 1983-1984
Box 16
The Booktree Bookstore, 1988-1994
Peter Robinson College, 1987-1996
Traill College, 1982-1994
Bata Library, 1976-1992
Box 17
File
Concordia University: Fabricant episode and “Integrity in Scholarship” 1994
Otonabee College: Common Rooms and Academic Space, 1988-1989
Otonabee College: general matters, renovations, 1981-1995
Lady Eaton College: staffing, security, vandalism, donships, renovations, residence, 1983-1995
Julian Blackburn College, 1982-1993
Colleges – General, 1981-1994
Planning Diaries, V-P (Finance) and Secretary: 1992 (2), 1993 (2), 1994 (3), 1995, 1996
Box 18
Correspondence, John E. Leishman, 1972-1982
NOTE: Materials received from Professor Jack Lodge relating to Rubidge Hall.
Box 19
Rubidge Hall: senior common room, 1963-1967
Rubidge Hall: correspondence, 1965-1966; re furniture, renovations, equipment, architect’s (R.J. Thom) recommendations & floor plans; file includes correspondence with contractor Charles Huffman
Rubidge Hall: Renovations Committee, correspondents include Charles Huffman, Ron Thom, Dick Sai-chew, Alistair Grant, Professor Denis Smith, 1965
Rubidge Hall: Renovations & Furnishings Committee minutes, 1965
Rubidge Hall: furniture & furnishings, 1965
NOTE: Material added January 2007.
Box 20
Symons Trust, 1993-2005
Box 21
Walk-Home program: includes newspaper articles, 1992-2004; photographs (23 plus 7 CDs), 2007; correspondence, 2003 & n.d. Note: the Walk-Home program operates through Risk Management which is overseen by the Office of the Vice President, Finance and Administration. Received in 2016 via Giuliana Giancotta.