RG 10
Extent: 7.5 m
Access: Restricted.
Introduction
Bata Library was opened at its present location on the Symons Campus in 1969. The first site was at Rubidge Hall. University Librarians have been Jack Martin, Bruce Cossar, Brian Heeney (Director of the Library), John Wiseman, Luc DeClerck (acting), Murray Genoe, Tom Eadie, Robert Clarke and Coralee Leroux (interim).
These records cover every phase of Bata Library and Trent University Archives administrative history. Subjects include guest lists for convocations, the Archer report, the Chalmers collection, correspondence re various donations of papers to the Archives, library receptions, personnel files, the Shell collection, correspondence with R.H. Thom, the architect, the Webster collection, acquisitions policy, minutes of Library Services Committee, Phillips report, college libraries, Durham GTA campus library, library space studies, and so forth.
In the 2010s, the name Trent University Library and Archives was adopted to encompass the library operations of both Peterborough and Durham GTA campuses.
Table of Contents
Series A: Trent University Library: From Rubidge Hall to Nassau Campus
subseries a: Master Plan
subseries b: Rubidge Hall Library
subseries c: Bata Library Construction / Equipment & Furniture
subseries d: The Move from Rubidge Hall to Bata Library
subseries e: Bata Library Opening Ceremonies
Series B: Library Space Studies
Series C: Librarian's Annual Reports
Series D: Gifts / Special Purchases
Series E: Library Budget
Series F: Library Staff
Series G: Library Services Committee
Series H: Various Library Files
Additional materials added in later years.
SERIES A: Trent University Library: Rubidge Hall to Nassau Campus, 1963-1969
Box 1
Folder
Series A - subseries a: Master Plan
1: Trent University Library and the Master Plan, documents relating to
Series A - subseries b: Rubidge Hall Library
2: Correspondence, reports, notes, [1964-1969]
Series A - subseries c: Bata Library Construction / Equipment & Furniture
3: Construction, equipment and furniture: correspondence and reports, 1963-1965
4: Construction, equipment and furniture: correspondence and reports, architectural drawings, 1966-1970
5: Equipment and furniture: correspondence, orders, cost estimates, etc., 1969-1971
6: Shelving: layouts, correspondence, estimates, tenders, 1969
7: Briefs to the Architect: briefs and related documents, 1965-1966
8: Architects' documents: documents from Thompson, Berwick, Pratt, R.H. Thom, architect, specifying outline specifications, area summaries, summaries of costs, project schedules, etc., 1966
9: Summary of Construction Progress: documents summarizing construction throughout the University, 1967-1969
Series A - subseries d: The Move from Rubidge Hall to Nassau Campus
10: Correspondence, schedules, memos, etc. re move from Rubidge Hall to Nassau Campus, 1969
Series A - subseries e: Opening Ceremonies, September 6th and 7th, 1969
11: Invitations, schedules, guest lists, brochure, ribbon, speeches, correspondence, etc., 1969
12: Replies to invitations, 1969
SERIES B: Library Space Studies
13: Library space study documents, i.e. correspondence, reports, floor plans, etc., 1974-1987
14: Library space study documents, i.e. correspondence, reports, floor plans, etc., 1981-1985
15: Library space study documents, i.e. reports by Beckman Associates, and Baird/Sampson Architects, floor plans, correspondence, responses, etc., 1991-1993
16: Library space study document: report to IBI Group re facilities renewal and development strategy, 2006
SERIES C: Librarian's Annual Reports
(Note: Annual Reports are filed in the Archives Reading Room; the following folders consist of supporting documents and reports)
Box 2
Folder
1: Annual report, 1968-1969: departmental reports, statistics, etc.
2: Annual report, 1970-1971: departmental reports, statistics, etc.
3: Annual report, 1971-1972: departmental reports, statistics, etc.
4: Annual report, 1972-1973: departmental reports, statistics, etc.
5: Annual report, 1973-1974: departmental reports, statistics, etc.
6: Annual report, 1974-1975: departmental reports, statistics, etc.
7: Annual report, 1975-1976: departmental reports, statistics, etc.
8: Annual report, 1976-1977: report of the associate librarian
9: Annual report, 1981-1982: departmental reports, statistics, etc.
10: Annual report, 1982-1983: departmental reports, statistics, etc.
11: Annual report, 1983-1984: departmental reports, statistics, etc.
12: Annual report, 1984-1985: departmental reports, statistics, etc.
SERIES D: Gifts / Special Purchases
(Note: the following files are arranged alphabetically by donor - see also specific donor files in Boxes 3b , & 4 & 4a; see also Box 26 Folder 1 entitled “Archives” for further correspondence relating to donations)
Box 3
Folder
1: A
2: B
3: C
4: D
5: E-F
6: G
7: H
8: I-J
Box 3a
(Gifts, cont'd)
Folder
1: K-L
2: M
3: N-O
4: P
5: Q-R
6: S
Box 3aa
(Gifts, cont'd)
1: T-V
2: W-Z
Box 3b
(Gifts, cont'd)
1: Gifts: rejection letters, 1968-1971
2: Gifts and Exchanges: correspondence, 1978-1980
(Note: file headings for specific donations either depict the name of the donor or the title by which the donation is commonly known)
3: Bar, R.B.F.: correspondence, 1973-1975
4: Bull, Perkins: records of indefinite loan of Perkins Bull Collection to Trent University , 1964
5: Chalmers, Floyd S.: correspondence, Ontario Heritage Foundation correspondence, 1968-1973
6: Champlain (Les Voyages de la Nouvelle France Occidentale, Dicte Canada ...): press release, n.d.
7: Coxeter, H.S.M.: correspondence, 1973-1974
8: Douglas, George M.: correspondence, check list of Arctic collection, journal issue, etc., 1964-1966
9: Dyde, H.A.: correspondence, 1963-1969; Facsimile of the Journal of Canoe Voyage from Hudson 's Bay to the Pacific by the late Sir George Simpson
10: Edmison, J.A.: correspondence, “A Bio-Bibliography”, etc., 1963-1977
11: Feinberg, Charles E.: correspondence, 1964-1966
12: Found, Norman : correspondence, 1966-1970
13: Forsey, Eugene: correspondence re Gainey collection, 1968-1970
14: Frost, L.M.: correspondence, 1970-1973
15: Graham, H.H.: correspondence re F.J.A. Morris papers, 1964, 1975
16: Guillet, E.C.: correspondence re donations to Trent by various people; also correspondence regarding his association with Trent , 1943-1970, 1973, 1977
17: Hartman, Rita S.: correspondence re purchase of Professor Hartman's philosophy library, 1975
18. Gifts: list of gifts with information about the donations, miscellaneous donations, etc.
Box 4
(Gifts, cont'd)
Folder
1: Hunter, Robert L.: correspondence, lists, etc., re donation of Canadiana collection, 1983-1985
2: Kennedy, J. de N. (Judge): correspondence and bibliography, 1970
3: Larke, A.E. (Reverend): correspondence, 1975
4: Library of Religion: correspondence, clipping, 1965-1969 (see also Webster, Bishop Collection)
5: McHolm, Minnie E.: correspondence, clippings, memo of life events, 1968
6: Northway, Mary L. (Doctor): correspondence re Ontario Camping Association papers, 1967-1970
7: Pammett, Howard T.: correspondence, 1966-1971
8: Quaker Oats Co.: correspondence and a set of prints of the Canadian Prime Ministers, 1964
9: Racey, A.G.: correspondence, catalogues, etc., 1969-1975
10: Redelmeir, W.R.: correspondence re gift of coins, 1969-1971
11: Richardson Century Fund: correspondence, 1970
12: Shell Collection: correspondence, 1975; report, n.d.
13: Silverwood, A.E. Foundation: correspondence, 1964-1965
14: Symons, T.H.B. and Mrs. Symons: gifts of money to the Library in memory of people, 1968-1977
15: Thomas, Eileen Mitchell: correspondence, 1967-1968, 1977
16: Trinity College : correspondence re sale to Trent of Canadian parliamentary papers, 1971
17 Wallis, H.M.: correspondence re Katherine E. Wallis collection, 1964-1971
18: Webster, Bishop Collection: correspondence, 1965-1976 (see also Library of Religion)
19: Wrong, G.M.: typescript of “Lord Durham and his Work in Canada ”, April 19, 1905 (in pencil on front page is notation: from the library of Professor G.M. Wrong”
20: Gifts policy development, 1975
21: Bata offer of medical books to other libraries, 1978
22: Bata offer of books to Peterborough Public Library, 1981
23. Bata offer of books to Dominica University of the West Indies , 1981
Box 4a
(Note: contents of Box 4a were forwarded by Janice Millard in 2004)
Binder. Kenyon, Walter collection: list of items donated
Binder. Lloyd, Trevor collection: list of items donated
Folder
• Lloyd, Trevor collection: folder of correspondence
• Donors: lists of donors and records of donations needing attention, 1980-1991
• Anson-Cartwright, Hugh donation, 2003-2004
SERIES E: Library Budget
(Note: Boxes 5 and 6 contain budget-related correspondence, statements, reports, etc. pertaining to the Library)
Box 5
Folder
1: Budget, 1963-1967
2: Budget, 1967-1968
3: Budget, 1968-1969
4: Budget, 1969-1970
5: Budget, 1970-1971
6: Budget, 1971-1972
7: Budget, 1972-1973
8: Budget, 1973-1974
9: Budget, 1974-1975 (1 folder of 2)
Box 6
Folder
1: Budget, 1974-1975 (1 folder of 2)
2: Budget, 1975-1976
3: Budget, 1976-1977
4: Budget, 1977-1978
5: Budget, 1985-1986
SERIES F: Library Staff
Box 7
Folder
1: Staff: correspondence, documents relating to staff position descriptions and position classifications, etc., 1973-1974
2: Reorganization: correspondence, minutes, reports, job descriptions, departmental requirements, etc., 1972-1977
3: Staff: sample appraisal forms from other universities, 1975
4: Staff: memos, 1983-1984
5: Job evaluation program: memos, 1981-1985
6: Job descriptions: position descriptions, [1970's]
7: Job description questionnaires, [1972]
8: Job descriptions/postings, 1981-1984
9: Professional job descriptions, 1981-1985
10: Position classifications (support staff): correspondence, job descriptions, 1973-1979
11: Librarians: correspondence, reports, papers, etc., 1969-1973
12: Librarians: correspondence, reports, papers, etc., 1974-1976
13: Tenure: correspondence, reports, 1966-1967
14: Staff: correspondence, memos, 1973-1976
15: Volunteer assistance: correspondence, 1983
16: Student librarians - internships: correspondence, memos, 1984-1985
17: Research and planning: correspondence, memos, research and long-range planning in the library, 1974-1975
18: Planning: correspondence, memos, 1981-1985
19: Leaves and sabbaticals: correspondence, memos, 1974, 1981
20: Advertisements for library positions: correspondence, 1966-1967
21: Unionization: correspondence, notes, documents 1971, 1975
22: Library staff orientation and in-service training: correspondence, overheads, handbook, etc., 1976
23: University archivist - search procedures: correspondence, notes, 1981-1983
24: Librarian - search procedures: correspondence, minutes, etc., 1974
25: Personnel committee: correspondence, memos, minutes, etc., 1980-1985
26: Personnel committee: correspondence re staff policies and procedures, staffing requirements, etc. 1966-1970
27: as above, 1970-1973
28: as above, 1970-1977
29: as above, 1980-1981
30: as above, 1981-1982
31: as above, 1982-1985
Box 8
Files
Box 9
Folder
1 - 24: Files
25: Library Support Staff Committee: correspondence, reports, survey results, 1972-1979
26: Library Support Staff Committee: minutes, correspondence, reports, etc., 1978-1979
27: Library Support Staff Committee: minutes, correspondence, reports, “News & Views” newsletters, etc., 1979-1980
28: Library Support Staff Committee: minutes, memos, 1981-1985
29: Committee for Library Staff / Trent Staff Association: correspondence, minutes, TSA bulletins, 1983-1987
30: Committee for Library Staff / Trent Staff Association: correspondence, minutes, “The Common Voice”, etc., 1986-1988
(Note: All minutes of the library department heads meetings (1967-1974) and the library professional staff meetings (1974 and onwards) are housed in the Reading Room.)
Box 10
Folder
1: Department heads / professional staff meetings: correspondence, memos, etc., 1973-1975
2: Professional staff meetings: correspondence, memos, reports, etc., 1976-1977
3: as above, 1977-1978
4: as above, 1978-1979
Box 11
Folder
1: as above, 1979-1980
2: as above, 1980-1981
3: as above, 1981-1982
4: as above, 1982-1984
SERIES G: Library Services Committee
(Note: The minutes of the Library Services Committee are housed in the Reading Room)
Box 12 & Box 13
LSC: correspondence, reports, memos, etc. received from Morgan Tamplin in October 1997, 1979-1980
Box 14
Folder
1: Library Advisory Committee (forerunner to the Library Services Committee and so-named from June 1, 1964 to October 6, 1966): correspondence including original correspondence from Ron Thom, reports, etc., 1964-1966
2: LSC: correspondence including original correspondence from Ron Thom, memos, reports, etc., 1966-1967
3: LSC: correspondence, reports, memos, 1967-1969
4: as above
5: LSC: correspondence re chemistry collection, 1968
6: LSC: correspondence, budget documents, etc., re library finances, 1968
7: LSC: correspondence, budget documents, reports, memos, etc., 1968-1969
8: as above
9: LSC: correspondence, etc. re archives, rare books, and special collections, 1969-1973
10: LSC: correspondence, etc. re security, 1969-1973
11: LSC: correspondence, etc. re atlases and maps, 1970
12: LSC: correspondence, memos, reports, etc., 1970
13: LSC: correspondence, memos, reports, etc., 1970-1973
14: LSC: correspondence, memos, reports, etc., 1971-1972
15: LSC: correspondence, memos, reports, etc., 1971-1973
16: LSC: correspondence, memos, reports, etc., 1972-1973
Box 15
Folder
1: LSC: correspondence, memos, reports, etc., 1974
2: LSC: correspondence, memos, reports, etc., 1974-1975
3: LSC: correspondence, memos, reports, minutes of the Department of Native Studies Library Committee, etc., 1976-1977
4: LSC: correspondence, memos, reports, etc., 1980-1981
5: LSC: notes and handouts, 1988-1993
SERIES H: Various Library Files
Box 16
Folder
1: Correspondence with other universities, i.e. York, McMaster, Carleton, University of Toronto, Wilfred Laurier, etc., 1969-76
2: Correspondence, 1961-1968
3: Correspondence, 1965-1967
4: Correspondence, 1967-1968
5: Correspondence, 1968-1969
6: Correspondence, 1968-1975
7: Correspondence, 1969-1976
8: Correspondence, misc. reports, notes, etc., 1963-1973
9: as above
10: as above
11: Correspondence: inter-university correspondence and memos, 1970-1973
12: Correspondence, 1972-1978
13: Correspondence, 1980-1981
14: Correspondence, 1980-1985
15: American Library Association: correspondence, 1963; 1967
16: Special library funds: spreadsheet, 1972-1973
17: Association of Universities and Colleges of Canada (AUCC): minutes, correspondence, annual report of university and college libraries (Statistics Canada), 1965-1971
18: Medd, Scott Ackerman: biography, 1968
19: Lewis, Doris Eileen: Jack Martin's remarks on her retirement from University of Waterloo , n.d.
20: Trent University Bookstore: correspondence, 1968-1973
21: Business Archives Council of Canada: correspondence, 1969
22: Canada Council: correspondence, brief, 1966-1967
Box 17
Folder
1: Bata, Thomas J.: articles re Thomas Bata, 1964-1971
2: CACUL: library and budget surveys, 1965-1969
3: Canadian Historical Association: circulars, 1966
4: Consulting re interior design of library: Rev. J.B. Black to Jack Martin re St. Michael's College Library, 1968
5: Dudley, Rosemary: materials regarding her project on John Buchan, and re disposition of Buchan collection, 1969
6: Faculty handbook: correspondence, 1971
7: Foundations: correspondence, 1966-1967
8: Kresge Foundation: 1966
9: Faculty welcome correspondence, etc. to new faculty members to the Bata Library, 1971-1975
10: Correspondence, 1964-1967
11: Coutts, John Library Services Ltd.: picnic to Niagara Falls , 1975
12: Guest lists & distribution lists: guest lists for convocations, distribution lists for university calendar, mailing lists for annual report and university press releases, Christmas card lists, 1967-1976
13: Library receptions: invitation samples, lists, 1967-1968; 100,000th volume reception: invitation, guest list, correspondence, 1968
Box 18
Folder
1: Library fines: correspondence, fines schedule, policy, etc., 1968-1969, 1974, 1982-1984
2: National Library: correspondence, 1964-1977
3: National Research Council: questionnaire, union list project, 1964-1965
4: National Union Catalogue: correspondence, 1968
5: Peterborough County Board of Education: correspondence re library privileges for high school students, 1970
6: Peterborough Public Library: annual reports, 1969, 1970; correspondence, 1969-1971
7: Townsend, R.C.: notes entitled “Townsend: up the organization” (re approaches affecting work environment), n.d.
8: Special Review Committee, interim report of: 1973
9: University of New Brunswick, Censure of, by CAUT: report, 1969
10: Trent alumna, 1967, 1972
11: Queen's University, Douglas Library: correspondence, 1970-1971
12: Arthur: correspondence, 1974
13: History Department: correspondence, 1966-1969
14: Part-time Studies: correspondence re space, staff fee rebate, usage of library by part-time students, 1970-1972
15: Academic Development Committee Subcommittee on Off-Campus Courses: notes from membership, report, questionnaire, minutes, 1973-1974
16: Library planning: Master Plan Review, correspondence, 1969-1971
17: Student-Library Liaison Committee: minutes, 1966-1970; correspondence, 1966-1970; “house count”, 1969-1970
18: Theses: correspondence re certification and Bata Library standards, 1970-1973
19: Trent University Radio Service: broadcasting board chairman's report, 1971; circular, 1969
20: Graduate Studies: correspondence, 1969; correspondence re library privileges for graduate students, 1971; correspondence, brief, etc., 1976-1977
21: Subcommittee on University Aid for Research in the Arts: “objectives and principles of operations, 1972
22: Work requests authority: correspondence re delegation of authority to Bruce Cossar to approve work requests, 1969
23: University of British Columbia: correspondence, 1966-1967
24: Brock University: correspondence, 1964-1966
25: Phillips Report: report, correspondence, etc., 1970-1971
26: Library Priorities Committee: reserve book use study, 1974; miscellaneous notes
27: Browsing collection: lists of holdings, 1969-1973
28: Champlain College Library: correspondence, committee minutes, book lists, 1966-1971 (includes floor plans for book shelves installation)
29: Audio-Visual services: correspondence between Bata Library and Audio-Visual, committee minutes, operating and capital budgets, audio library tape lists (1974), 1969-1973
30: Audio-Visual services: minutes, correspondence, budget, 1981-1982
31: University Calendar and Faculty Handbook: submissions of library staff names and library information for publication in the Calendar and Handbook, 1969-1971
32: Committee of Presidents of Universities of Ontario: minutes, opening address, 1968-1969
33: Lady Eaton College Library: budget 1968
34: Internal task forces: library committees on signs, ephemera policy, bibliographic tools, 1969-1974
35: Committee on Colleges: correspondence re college library committee and budgets, 1967
36: Library of Congress: correspondence re use of proof slips as book selection aid by academic departments, 1968
37: Library organization: working papers, 1977, n.d. (post-Phillips report, 1972-1973)
38: Trent Student Union: TSU/Cossar/Nind correspondence re library Christmas hours, 1973
39: Ontario Council of University Librarians: correspondence, reports, etc., 1968-1969
40: Publishing: OCUL and Ontario Royal Commission on Book Publishing correspondence, working papers, submissions, etc., 1971
41: Reports: miscellaneous library reports, 1963-1969
42: Safety Committee: correspondence, 1973-1974
43: Summer school: correspondence, summer school committee minutes, etc., 1967-1969
Box 19
Folder
1: CACUL salary and budget surveys, 1973-1974
2: Library memos: memos issued to faculty and staff, 1967-1968
3: Student concerns: notes and correspondence re “Nind Study”, 1974
4: Canadian Library Association: treasurer's records, notes and correspondence re conference seminars, meetings, etc., 1965-1975
5: IFLA: questionnaire on libraries in new universities, 1969-1970
6: Lake Ontario Regional Library System: correspondence re Bata Library tour, 1971
7: Ontario Library Association: circuletters, memos, conference report, 1966-1969
8: Ontario Library Association: constitution, circulars, conference report (1966), reports, conference notes, etc. 1966 -1968
9: Ontario Library Association / Ontario Association of College and University Libraries: minutes, correspondence, etc., 1966-1976
10: Peterborough Public Library: reports, correspondence, etc., 1966-1976
11: Public Archives of Canada: correspondence, etc., 1968-1971
12: Sir Sandford Fleming College : agreements on reciprocal borrowing, liaison, press releases, etc., 1969-1975
13: Julian Blackburn College and Part-time studies: correspondence, reports, course lists, etc., 1967-1977
14: Champlain College Library: correspondence re librarians as college fellows, student/Bata Library relations, CC library committee minutes, etc. 1967-1974
15: Lady Eaton College Library: correspondence, 1969-1970
16: College libraries: correspondence re Peter Robinson College Library and Catharine Parr Traill Library, and college libraries at Trent in general, 1967-1975, 1981
17: Library administrative structure: correspondence, administrative chart, memos, 1973
18: Anthropology Department: correspondence, etc., 1967-1971; 1975
19: Biology Department: correspondence, etc., 1967-1977
20: Canadian Studies Department: correspondence, etc., 1973-1974
21: Chemistry Department: correspondence, etc., 1966-1969
22: Classical Studies Department: correspondence, etc., 1969-1976
23: Economics Department: correspondence, etc., 1967-1969
24: English Department: correspondence, etc., 1966-1976
25: French Department: correspondence, etc., 1967-1976
26: Geography Department: correspondence, etc., 1968-1977
27: German Department: correspondence, etc., 1966-1976
28: History Department: correspondence, etc., 1967-1976
29: Mathematics Department: correspondence, etc., 1968-1973
30: Philosophy Department: correspondence, etc., 1966-1976
31: Physics Department: correspondence, etc., 1966-1975
32: Politics Department: correspondence, etc., 1966-1976
33: Psychology Department: correspondence, etc., 1968-1977
34: Sociology Department: correspondence, etc., 1968-1975
35: Spanish Department: correspondence, etc., 1968-1976
36: Department of Agriculture and Food: paper entitled “A Library for the Ontario Department of Agriculture and Food: by Bruce Cossar, 1968; correspondence and notes, 1968
37: Visits to other libraries: correspondence, 1966, 1975-1976
38: Audio library for the blind: correspondence, newsletters, minutes, funding requests, etc., 1974-1977
Box 20
Folder
1: Discipline/department assessment: correspondence and other materials from the Advisory Committee on Academic Planning, Ontario Council on Graduate Studies, re History, Physics/Astronomy, Geography, Sociology, Chemistry, Economics, 1972-1974
2: Association of Teaching Staff: correspondence and notes of Bruce Cossar, Jack Martin, and John Wiseman, 1969-1974
3: Automation: correspondence, etc., 1965-1972
4: Comparative statistics: CACUL, OCUL, Statscan, 1974-1976
5: Copyright: correspondence, questionnaires, etc., 1971
6: Displays: correspondence, etc., 1969-1976
7: Equipment: lists of library equipment, i.e. typewriters inventories, etc., 1973-1974
8: Faculty library book loans: memos re borrowing regulations and overdues, etc., 1972-1976
9: Fine arts: correspondence re book allocations for comparative literature, 1976
10: Flower fund: correspondence, memos, 1968-1972
11: Forms: standard forms, i.e. work order, expense request, ILL, summary of regulations, fine tally form, etc., [1968-1969]
12: General maintenance: security reports, etc., 1968-1977, 1981
13: Library handbook: notes, draft, etc., 1974-1977
14: Identification cards: correspondence re university/library ID cards, 1969-1972
15: Joint Committee of Arts and Science: correspondence, 1974 “Chiefs in the Woods” notes, 1974-1979
Box 21
Folder
1: Keys: correspondence re issuing of library keys, architect/builders hardware conversion list, etc., 1969-1976
2: Kitchen and catering: correspondence and memos re staff lounge operation, Christmas parties, LLBO regulations, room bookings, public tours, 1969-1975
3: Library reorganization: J. Martin notes re Phillips report; notes and typescript re changes and organizational charts, 1971
4: Mechanical/electrical maintenance: energy management reports, air quality, bugs, 1969-1977
5: Faculty/staff orientation tours (faculty 1970-1971), (staff 1975-1976): schedules, questionnaire, departmental guides, procedures manual
6: Outside borrowers: reports on community use of library materials, 1970-1976
7: Policies: policies on beverages, coffee breaks, outside agency contracts, specific types of library materials, Wiseman's summary of needs, 1975
8: Nind, T.E.W.: correspondence re the library, 1972-1973
9: Printing and duplicating: correspondence, memos, etc., 1967-1977
10: Book replacement: correspondence, etc., re replacement ordering of books and analysis of book losses, 1964-1972
11: Student suggestions, from Bata Library bulletin board, n.d.
12: Supplies: correspondence, memos, procedures for purchasing, etc., 1977
13: Telephones: correspondence, memos, etc. re library telephones, 1969-1977
14: Tremaine, Marie: correspondence re honorary degree, 1975-1976; typescript of citation written by Bruce Cossar
15: Association of Academic Librarians of Ontario: correspondence, papers, etc., 1974-1975
16: Card catalogue use study: study re implementation of recommendations, reports, etc., 1974-1976
17: Inter-University Transit System (I.U.T.S.): correspondence, reports, etc., 1968-1969
18: Regulations: periodicals, borrowing, public requests for policy statements, 1970-1973
19: Senate: report to senate, 1973
20: Richard Abel & Co.: letters facilitating participation in the sale, 1975
21: Centennial Committee: correspondence, minutes, etc., 1964-1966
22: Committee on Co-ordination of Academic Library Services: minutes, reports, correspondence, etc., 1966
23: Faculty: correspondence with faculty, press memos re new faculty, etc., 1962-1967
24: Ontario New University Library Project: correspondence, etc., 1963-1967
25: Library Planning Committee: correspondence, minutes, etc., 1966-1967
26: Faculty requisitions: correspondence, book lists, 1963-1964
27: Committee on the Sciences: correspondence, reports, etc., 1966-1968
28: Collection policies for departments: correspondence, policies, etc., 1973-1976
29: Administrative Computing Services Committee: minutes, correspondence, 1984
Box 22
Folder
1: Automation: correspondence, minutes, etc., 1980-1985
2: Automation: subcommittee on administration and office computing: correspondence, 1984-1985
3: Book replacement project: memos, 1981-1982
4: Heeney, Brian: memorials, 1983-1885
5: Canadian Association of Research Libraries: correspondence, 1985
6: Canadian Institute of Historical Reproductions (CIHM): correspondence, 1980-1985
7: Committee on the Disabled: minutes, correspondence, 1983-1984
8: Computer Services Committee: correspondence, memos, 1980-1985
9: Continuing Studies: correspondence, questionnaire summary, 1982-1984
10: Cultural Property Export and Import Act: correspondence, information, etc., 1983-1984
11: Friends of the Bata Library: minutes, correspondence, speaking engagements announcements, etc., 1980-1985
12: Fundraising/grants, etc.: correspondence, etc., 1982-1985
13: Furniture and fittings: correspondence, inventory and damage check, 1982
14: Hansen Report: correspondence, etc., 1981-1982
15: Organization charts: library organization charts, 1980, 1981
16: Shelving: correspondence, 1977-1980
17: Ontario Council of University Libraries (OCUL): materials relating to meetings, minutes, correspondence, etc., 1977-1978
18: Dean's report to senate on the Trent University Library: responses to, correspondence, report, etc., 1980
19: Collection development and rationalization: policies, correspondence, 1967-1976
20: Nind report: correspondence, minutes, report drafts, etc., 1971-1976
21: Student orientation and instruction: tour schedules, correspondence,
22: Faculty selection methods for library materials: questionnaire results, correspondence, etc., 1977
23: Collection maintenance and repair: correspondence, statistics, 1976-1978
24: User studies - meter reading count: statistics, 1976-1977
25: Rousseau Conference Library Exhibition: correspondence, etc. with Thomas Fisher Rare Book Library, 1978
26: Catalogue use study: correspondence, reports, etc., 1974-1976
27: Community use of the library: correspondence, reports, statistics, 1974-1975
28: Inventory control system: library supplies budgets, correspondence, etc., 1978-1983
29: Part-time students, studies: correspondence, reports, statistics, etc., 1973-1976
30: Part-time students, studies: correspondence, meeting minutes of the Subcommittee on Library Service to Part-time Students at Trent, reports, etc., 1975-1978
Box 23
Folder
1: Record book: statistical record of library materials catalogued, 1964-1985
2: Canadian Studies: correspondence, 1975
3: Canadiana librarian: correspondence, outline of duties and classification, 1973-1985
4: Peterborough County Teacher-Librarian Association: correspondence, minutes, 1973-1975
5: Policy statements: correspondence regarding policy statements, list of areas requiring policy statements, 1973-1975
6: Staff lounge: correspondence and memos, 1974
7: Subject bibliographers: correspondence, etc., 1971-1972
8: Allocations Subcommittee: reports, correspondence and memos, etc., 1974-1976
9: Planning and evaluation techniques: correspondence, workshop materials, 1974
10: Planning and research: correspondence, 1974-1977
11: Bibliographic services: correspondence, 1972-1973
12: Computing information: correspondence, etc., 1966-1967
13: Library governance: memos, 1981
14: Online searching: memos, correspondence, etc., 1984-1985
15: Peel report: correspondence, reports, responses, etc., re “cooperation among Ontario university libraries”, 1982-1983
16: Photocopies: notes re photocopying charges, 1982
17: Presidential briefing handbook: memos, handbook, 1982
18: Provincial Records Centre: correspondence and report, 1983
19: Provincial sales tax on library materials: OCUL documents, correspondence, 1982-1984
20: PUSSH program: reports, correspondence, etc. re Trent University 's MA programme proposal (The Western Mind: Historical and Cultural Contexts), 1984-1985
21: Scheduled compressed work week: correspondence, memos, 1983-1984
22: Administrative retreat: correspondence, memos, 1983-1984
23: Planning Group: minutes, memos, correspondence, 1984-1985
24: Business, travel, and conference expenses: policy statements, etc., 1972-1976, 1984
Box 24
Folder
1: Miscellaneous library handouts: handouts re citations, microcatalogue, research in various disciplines, n.d.
2: “Slide Collections: A Partial Checklist of Resources at Trent University, ” 1980; “Finding the Arctic in the Trent University Library: A Study Guide”, 1980
3: “Request for proposal for an integrated online automated library system,” 1988
4: TOPCAT: ribbon-cutting ceremony re opening of TOPCAT, January 25, 1991 (includes ribbon, TOPCAT instruction handouts, invitations)
5: Manuscripts of library related papers (3), n.d.
6: Kitchen committee: memos, 1982
7: University Librarian: documents re, 1990
8: Trent Signage Project: document of proposed system of door numbering and directional signs to be placed at Bata, 1994
Box 25
“Acquisitions Manual”, revised August, 1986
“Trent University Library Serials Author/Title List”, September 1985 (microfiche - 2 copies)
“ Trent University Library Serials: Serials on Microform”, September 1985 (microfiche)
“Trent University Library Serials Author/Title List”, September 1987 (microfiche - 2 copies)
“Trent University Library Serials Author/Title List”, 1989 (bound 3-volume set)
Serials Holdings, 1970 (red binder)
Serials List: 1992-1993 (blue binder - outsized; stored on shelf beside Box 25 )
Box 26
Folder
1: Archives: reports, correspondence, briefs, policy development, staffing, committee jurisdictions etc., 1971-1975 (includes correspondence relating to various archival donations)
2: Archives: correspondence, Archives and University Records Committee minutes, etc., 1981-1985
3: Special Collections: policy and correspondence, 1971; report, 1984-1985
4: Maps: policy development, staff arrangements, move to Bata Library, budgets, etc., 1969-1973
5: Government Documents: correspondence, acquisitions reports, course liaison materials, minutes of meetings, policy drafts, etc., 1971-1973
6: Government Documents/Maps departments: correspondence re security matters, statistics, etc., 1983-1984
7: Acquisitions: correspondence, reports including John Wiseman report (1968) entitled “Growth and Development of the Library Collection in the period July 1969 to June 1974”, procedure manuals, 1967-1969
8: Acquisitions: correspondence, memos, staffing arrangements, collection development program, allocations, 1970-1974
9: Acquisitions department systems analysis: order slip examples, correspondence, reports, etc., 1975-1976
10: Acquisitions/Serials Department: correspondence, 1981-1985
11: Serials: record book of periodical subscription charges, 1963-1968; brief on the purchase of back-runs [1964]
12: Serials: correspondence, reports between librarian and department head, periodicals and newspaper holdings list, 1968-1974
13: Circulation: notes, statistics, reports, correspondence re fines, etc., ILL statistics, system development policy and procedures, regulations, etc., 1964-1973
14: Circulation department systems analysis: correspondence, reports, etc., 1973-1979
15: Circulation and Reference Departments: correspondence, minutes, memos re regulations, etc., 1980-1985
16: Inter-library loans services: correspondence, OCUL materials, lending/borrowing statistics, Trent University policy, etc., 1968-1976
17: Interlibrary loans: correspondence, annual reports, etc., 1974, 1981-1985
18: Reference Department: ILL surveys, staffing arrangements, notes on long range development during cutbacks, 1965-1974
Loose in box: Circulation desk and current periodicals floor plans, [1978]
Box 27
Folder
1: Reference department systems analysis: correspondence, reports, etc., 1977-1978
2: Catalogue department systems analysis: correspondence, reports, etc., 1972-1978
Additional files received February 5, 1999 from Janice Millard
3: Special Collections: general correspondence, etc., 1981-1985
4: Special Collections: regulations, guidelines, etc. 1979-1984
5: Special Collections: correspondence re guidelines for adding theses to the library collection, correspondence with authors re acceptance of their theses, etc., 1978-1987
Additional materials processed in June, 2003
Blue binder (loose on shelf)
1992-93 serials list
Box 28
“Kaye's Information Box” – address file box (1963-1980), possibly including donor names
Box 29
Folder
1: Library organization report, 1973
2: Special Review Committee interim report, 1973
3: Nind Report, 1976
4: Staff reorganization proposals (acquisitions), 1976
5: Library reorganization report, 1977
6: Serials control – proposals, 1977
7: Library studies, various, 1974-1978
8: Collections development – Native Studies, 1994
9: Collections development – weeding, 1994-1997
10: Collections evaluation, 1994-1995
11: Library Automation Implementation Committee, 1989
12: For Tomorrow Campaign, 1990
13: Allocations formula, 1990
14: Japan Foundation, 1997-1999
15: Korea Foundation, 1993-1998
16: Native Studies periodicals, Trent holdings, 1982
17: CIHM, 1983-1989
Red Binder: Acquisitions Manual, revised to August, 1986
Box 30
Folder
1-4: Files
5: Association of the Teaching Staff (A.T.S.): Librarians, 1973-1978
6: A.T.S.: correspondence re librarians, 1978-1979
7: Miscellaneous correspondence, etc., 1969-1983
8: Baird/Sampson: Bata Library Renovations Preliminary Space Plan Programme & Options, 1993
9: Half millionth volume added to library collection (also 500,001 st and 500,002 nd ), 2000
Additional files received July 13, 2006 from Janice Millard
Box 31
Library reference guides and instructions in library use, mostly 1980s
Data Research Associates (DRA), 1986-1995
Library automation task force; online public access catalogue (OPAC) task force, 1990
Library automation; bibliographic verification task force, 1990
Library automation; barcoding task force, 1990
Library automation; implementation committee, 1990
Ontario Co-operative Program in Latin American and Caribbean Studies (OCPLACS), 1987-1989
“Old Serials Database” printout, started in 1979
Serials records migration from in-house to DRA, 1990
Serials recon, 1992
Serials: Academic Press proposal, 1996
Serials electronic resources, 1996
Canadian Institute of Historical Microreproductions (CIHM), 1982-2003
Box 32
Collections policy, 1973-1992
Collection Assessment & Analysis Academic Innovations grant, 1988-1991
Audio-Visual services committee; includes “Committee on Educational Development Needs Assessment questionnaire final report, 1991”; & material relating to external review of audio-visual services at Trent , 1991
Slide Collections: A Partial Checklist of Resources at Trent University , 1980
Bata Library faculty survey, 1996
Reference department, orientation, 1976; 1986
(file received 22 June 2007)
VFA, Inc. Asset Detail Report, 10 July 2006 (report on the condition of the physical structure of the Bata Library with estimated costs of repair)
(item received 25 October 2012 from Janice Millard)
"Bata Library: The Building and its changes over the Years" / Janice Millard (submission for the 50th anniversary book)
(two items received 28 October 2013 from Marisa Scigliano)
"Request for Information for an Integrated Online Automated Library System", Thomas J. Bata Library, 19 May 1987
"Filing Principles Used in the Catalogues of the Thomas J. Bata Library", July 1985
(one folder added July 2014)
Movable Cultural Property Category A designation review, 2014 (as relates to Bata Library)
(four folders plus one binder added to Box 32 January 2018)
TOPCAT screens [1992]
Library staff obituary: Joyce Sloan, 2015
Cavouk photograph of Thomas J. Bata unveiling, 6 April 2016
"Trent University Library: The First Ten Years" / Bruce Cossar, 31 July 2017
Loose on shelf: Binder (Library-focused): includes Thom floor plans of Bata Library; correspondence, reports, 1982-2003
(Boxes 33-35 received from Janice Millard; added January 2018)
BOX 33
Folder
Note: Gifts files are restricted
1: Gifts reports Cataloguing and Archives 2009-2011
2: Gifts declined
3: Gifts policies and procedures
4: Gifts returned
5: Gifts statistics 1980 – 2010 (some years missing)
6: Gifts 2013-2015
7: Gifts (miscellaneous)
8 to 27 gifts files by donor name
Note: below are files on various specific library collections
28: Media
29: Eighteenth century collection: science, technology and medicine on microfilm
30: Kawartha/Trent collection newspapers and the Peterborough newspaper collection on microfilm
31: Newspapers on microfilm (non Kawartha/Trent/Peterborough)
32: Periodicals by and about the North American Indian on microfilm
33: Special Collections: policy (1971 and 1979) and holdings in 1987
34: Special Collections: duplicates and possible removal from the collection
35: Special Collections: weeding
Note: below are various Special Collections by name and/or donor
36: Bagnani
37: Bibles
38: Camping
39: Douglas
40: Feinberg (on permanent loan from the Peterborough Public Library)
41: Hanbidge (in the Native Studies/Indigenous Studies Reading Room)
42: Hunter
43: Laurence
44: Lloyd
45: Malloch
46: Northway
47: Roper
48: Science Fiction (non-circulating items which generally are in paperback)
49: Science Fiction Collection Bibliography 2005 (non-circulating items which generally are in paperback format. Many others are in the circulating collection and not included here)
50: Trent theses
51: Trent Collection
52: Trent Collection Social Sciences and Humanities Research Council grant 1979-1983
53: Bata Library Valuation of the collection for insurance – various articles on the subject
54: Bata Library Valuation for insurance: Special Collections and Archives as well as the whole Library collection 1995-2013 – some years missing
BOX 34
Folder:
Note: All related to the Thomas J. Bata Library
1: Acquisitions
2: Advancement Dept. of the University
3: Thomas J. Bata Portrait by Onnig Cavoukian
4: Batasphere (newsletter)
5: Trent University Bata Library Space Needs Study 1991 (by Margaret Beckman aka Beckman Report)
6: Book Sale: 1999
7: Canadian Association in Support of the Native Peoples (CASNP) Vertical file
8: Catalogue Dept.
9: Cataloguing statistics
10: Censorship
11: Collection maintenance and repair
12: Collection policy
13: Departmental/Branch/Satellite/College Libraries
14: Disaster Planning and Preservation
15: Evens 2008
16: Goals 1991
17: Report of the External Review of the Bata Library, Trent University 1990 by Ellen Hoffman (aka Hoffman Report)
18: Indigenous Studies Reading Room/Native Studies Reading Room 1992
19: Inside Cover (newsletter)
20: Fire Safety Plan: 2010?
21: Librarian Evaluation
22: Librarians’ workload
23: Library Cco-ordinators
24: Library Review 2005 by Sara Lochhead and Joyce Garnett (aka Lochhead and Garnett report)
25: Library Space Reclamation Task Force 1991/92
26: Media Service: List of slide collections at Trent University 1980
27: Library materials budget allocation formulae
28: Missing volumes from the Library collection 1994?
29: Bata Library/Ontario Ministry of Natural Resources Library/Sir Sandford Fleming College Library Partnership 1996
30: Ontario Co-operative Program in Latin American and Caribbean Studies (OCPLACS) re holdings of Latin American and Caribbean Studies resources
31: Bata Library building plans
32: Reference Dept.
33: Reference Dept. instruction
34: Bata Library Renovation plans 2000
35: Bata Library Renovations 2003
36: Renewal and Reorganization of the Bata Library 2008
37: Reorganization of the Bata Library 1991
38: Reorganization of the Bata Library 1996/97
39: Bata Library restructuring 1995
40: Bata Library restructuring 1999
41: Joint Serials Renewals Negotiations Project (Canada-wide) 1989
42: Serials statistics
43: IBI space report: Proposal for an Academic Learning and Student Success Centre 2010 (i.e. restructuring and renovation of the Bata Library)
44: Library Staff
45: Library staff compressed work week
46: Library statistics reports
47: Library strategic plan 1995/96
48: Library strategic plan 2003
49: Library strategic plan 2007/8
50: Library strategic plan 2014-2017
51: Library Technical Services Dept. staffing 2004/5
52: Trent Library News (newsletter)
53: Trent Library Unit plans 2010
54: Z39.50
55: Archives plan 1987 (proposal for expansion in the Bata Library as part of the Comprehensive Space Study
BOX 35
Folder
1: Ontario Council of Graduate Studies: (OCGS) Library appraisal process
2: OCGS: Anthropology M.A. 1994
3: OCGS: Canadian Studies and Native Studies M.A. 1992 and 2004
4: OCGS: Canadian Studies Ph.D. 1998
5: OCGS: Cultural Studies Ph.D. 2006
6. OCGS: Education B.A. 2003
7: OCGS Education B.A. 2003: Library Resources Appraisal from external reviewer at York University
8: OCGS: Education M.Ed./M.Z. 2008
9: OCGS: English Public Texts M.A. 2006
10: Undergraduate interdisciplinary program proposal for Gerontology 1991
11: Trent-Fleming linkage: Geographical Information Systems 1993
12: OCGS: History M.A. 2006
13: OCGS: Indigenous Studies Ph.D. 1996
14: OCGS: Materials Science M.Sc.: 2006
15: OCGS: Methodologies for the Study of Western History and Culture M.A.: 1993
16: OCGS: Applications of Modelling in the Natural and Social Sciences M.Sc.: 2001
17: Trent-Fleming linkage: Museum Studies 1993
18: Native Management and Economic Development Program (NMEDP) (undergraduate) 1990
19: Nursing Program (undergraduate) accreditation visit 2002
20: Emphasis in Northern and Polar Studies (undergraduate) 1991
21: OCGS: Psychology M.A./M.Sc. 2008
22: OCGS: Sustainability Studies M.A. 2007
23: OCGS: Watershed Ecosystems M.Sc. and Ph.D 1999 and 2006
24: Social Sciences and Humanities Research Council Grant for Specialized Collections purchases: Women’s Studies Resources for the Library 1991-1993
25: Trent University: Centres of Knowledge Proposal 2007
26: The External Review of the Administration of Trent University Final Report by H.W. Arthurs and Joyce Lorimer March 15, 1997
27: Remembering Lessons Learned: Knowledge Management Techniques for Building Generational Memory by Linda Lowry 2005
28: Trent University and the Greater Peterborough Region DNA Cluster; The Economic Impact of the Peterborough Region DNA Cluster by Thomas F. Phillips 2005
29: IBI Group Report on Trent University Facilities Renewal and Development: Executive Overview June 2006
30: The Ideas Centre at Trent 2013
31: Trent University Land Development 1999
32: Trent University Long Range Planning Committee Report 1986
33: Trent University Nature Areas Committee report 2000 re proposed sale of land called the Total Loss Farm.
34: Trent University Oshawa Campus Library details 2010
35: Trent University’s Financial Budget Plan 1999
36: Presidential Planning and Priorities Steering Committee: College Review Study Group report 1994
37: Presidential Planning and Priorities Steering Committee: Curriculum Study Group (aka Study Group on Approaches to Teaching and Learning) report 1994
38: Presidential Planning and Priorities Steering Committee: Technology Sub-Group report 1994
39: Peter Robinson College
40: Trent University Submission to the Rae Review of Postsecondary Education 2004
41: Summer Explorations in Canadian Culture (SECC) 1999-2000
42: SharcNet@Trent
42: Trent University Comprehensive Space Study by Environmental Consulting Services Dec. 1986; Transitional plans relating to Symons Campus construction and consolidation 2001
43: Strategy for Trent University 2003-2010
44: Trent Institute for the Study of Popular Culture (TISPOC): list of donated items
45: Trent-Fleming Internal Liaison Committee 1991
46: Pamphlet: "A Celebration of Bata Family & Trent University", 2016
(Folders 47-50 received from Robert Clarke; added March 2018)
47. Murray Genoe, 1985-1991
48. Faculty strike, 1991 (Murray Genoe file)
49. Library Technical Services Department, 2008
50. Sabbatical plans, 1986-1991
(Folder 51 received from Robert Clarke; added March 2019)
51. Bata Library Transformation Celebration, 16 November 2018
- Remarks by the University Librarian Robert F. Clarke
- Pamphlet titled "Celebrating the Bata Library Transformation..."
- 'Transformation' greeting card with image of Bata Library by David Lasenby
- Two examples of coasters made for the celebration event (coasters are made from the original Bata trellis wood)
Loose in box:
"Trent University's Bata Research & Innovation Cluster: A Proposal to the Post-Secondary Institutions Strategic Investment Fund", ca. 2017
(Folder 52 received from Robert Clarke; added September & October 2019)
52. Bata Library 50th anniversary event, 6 September 2019
- Robert Clarke remarks
- Jacquie Muldoon remarks
- Event program "Celebrating 50 Years of the Thomas J. Bata Library"
- Robert Clarke/T.H.B. Symons correspondence
53. Personnnel file, 2001-2008 (Restricted)
Loose in box
Sign-in register used by the Library and Archives for departments housed at 225 Charlotte Street during the renovation/transformation of Bata Library, dated 11 May 2017 - 17 October 2018
BOX 36
Folder
(Received from Loretta Durst, May 2019)
1: Personnel Committee 1979-1980
2: Personnel Committee 1985
3: Personnel Committee 1986
4: Personnel Committee 1986 Discussion of Merit Award for Bata Library
5: Personnel Committee 1987 Librarian curriculum vitae, Trent Library News document March 1986, Microform instruction catalogue
6: Personnel Committee 1987-1988 Librarian job descriptions, Merit Awards and Sabbatical leave requests
7: Personnel Committee 1988 Merit Awards, Sabbatical leave requests, vacant catalogue position and suggested reorganization
8: Personnel Committee 1988 Merit Awards, Sabbatical leave schedule, committee meeting minutes
9: Personnel Committee 1989
10: Personnel Committee 1990 Sabbatical arrangements, Pay equity
11: Personnel Committee 1991/1992
12: Personnel Committee 1993/1994/1995/1996
13: Personnel Committee 1997/1998
14: Personnel Committee 1999
15: Sabbatical/Leaves 1981-85
16: Sabbatical/Leaves, Personnel Committee member assignments, Librarian CV’s- all between 1987-1989
17: Merit Awards 1986-1987
18: Librarians 1990-1993
19: Librarians 1982-1990
20: Librarians 1997
21: Librarian Positions 1985-1994
