Technology Guide for ENW 115
The technology in this room is equipped to support both local and web conference (Zoom) presentations. In-room equipment includes:
- 2 video projectors
- 2 video cameras
- Ceiling microphones for in-room participants
- Wireless lapel microphone for speaker
- Networked computer
- Laptop input adapters (VGA and HDMI)
- Document camera
- Wireless screen sharing (AirMedia)
- Campus WiFi.
Getting Started in the Room
Locate the touch panel on the podium at the front of the room.
If the screen is blank, touch it anywhere to wake it up.
Getting Started with the Touch Panel
This is the first screen you should see upon waking the panel. Touch anywhere to bring up the main menu.
Starting a Local Presentation
To begin using the room for a local presentation tap the Power On buttons to turn on the projectors and lower the screens. Choose your desired content Source(s) from the menu and this will display and show the appropriate image from your source(s). The projectors can operate independently and thus can display different content sources simultaneously.
To adjust volume during a local presentation, simply press the up or down arrow in the volume box on the right of every screen.
When you are done your presentation, please be sure to turn off the system by using the Shutdown button. Instructions for this button are below on last page.
Starting a Video Conference Session
The presenter should wear the wireless microphone (from the lectern storage drawer), switch it on and attach it to their person appropriately. In-room ceiling microphones will pick-up audience voices.
To begin using the room for video conferencing, choose the Video Conference / Distance Education button from the menu. This will turn on both projectors, activate the in-room cameras and show the Polycom system. The confidence monitor on the back wall will show the far end participants once the conference connection has been established.
When you are finished your conference or class, please be sure to turn off the system by using the Shutdown button. Instructions for this button are below on the last page.
Video Conference Controls
This is the first page you will see when starting a Video Conference session. Here, you can control the cameras both in your room and in the far room.
To change which camera is active, select the appropriate button in the camera selection section. Once a camera is selected, use the Presets, Movement, and Zoom controls to set up the best view.
To dial another participant, use the Dialing Control tab.
To share your content source (laptop or PC), select the Input/Camera tab then tap the desired content source.
To navigate the on-screen Polycom menu, choose the Menu Control tab.
Audio: All microphones going to the far participant can be muted by pressing the Mic button in the bottom right corner. The volume at which you hear the far participants can be adjusted using the volume up and down buttons on the right.
Video Conference – Dialing
The Dialing Control tab can be used for dialing a Zoom meeting (meeting ID required) or advanced dialing that requires an IP or address to be entered. For more help with advanced dialing, please call the help desk at extension 1010.
Video Conference – Sharing Content
To send your content to the far participants, from the Input/Camera tab, you can select which content source to send.
To stop sending any content, simply choose the Stop Content button.
When you are finished using the equipment in the room, please press the Shutdown button found in the top right corner of every screen. You are presented with the option to cancel in case you accidentally pressed the Shutdown button. To continue with ending your session, press the green “Yes” button. To return to the previous screen, press the red “No” button.
System shut down will disconnect all audio and video calls, raise the screens and turn off the projectors.
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