Technology Guide for SC108
The technology in this room supports both local and video conference presentations. With in-room video cameras and microphones it can also be used for delivering webinars or virtual meetings using Zoom. Available equipment as follows:
- Local computer (DVD/CD) with TrentNet, Internet (Trent login ID required)
- Crestron touch screen control panel for AV control and content switching
- Laptop adapter cables for VGA or HDMI input
- Three 70" LCD flat panel displays (HDCP compliant)
- Two camera Polycom H323 Video Conference System
- Wireless microphone for Instructor (for video conferencing)
- In-room microphones for students (for video conferencing)
- Document Camera
Accessibility: If you require assistance with any of the equipment in the room please contact the Information Technology Service Desk by phoning 705 748-1010 or emailing email@example.com
Lectern Components shown below:
- Audio Visual control touch panel
- Laptop adapter cable for HDMI and VGA with 3.5 mini audio jack
- Local PC and monitor
- Storage drawer with wireless microphone, spare batteries. Note: Security peg required to unlock microphone. Pegs are available from the IT Service Desk in Bata Library.
- Telephone for calling technical support at extension 1010, option 4
- Video Conference Monitor showing far end room
- Keyboard and mouse
- Document Camera
Getting Started with the AV Control Touch Panel
If the panel is dark simply tap the surface to wake it up. This is the first screen you should see upon waking the panel. Touch again to bring up the main menu.
Starting a Local Presentation
To begin using the room for a presentation, choose your desired source from the menu such as in-room PC, Laptop or Document Camera. Power on in-room PC in the rack if needed and login with your Trent username and password. Insert your USB memory stick if presenting from that device. Optionally, present from a personal laptop by connecting to one of the adapter cables on the lectern. Both HDMI and VGA are available. Start your laptop and open your presentation. Note for laptop users the optimal display resolution for presentation is 1920 x 1080 which can be set through your desktop properties (Windows) or System Preferences (Mac). Note; Mac users will need to bring the appropriate Apple adapter to connect with one of the lectern adapters. When your presentation is open and ready to share with the class tap the Local Presentation option from the Presets menu (*If you do not see this screen, touch the Presets tab near the top left of the screen) This will turn on the middle room display and bring up a second menu on the panel that allows you to choose the precise input you wish to use.
Once you have selected the Local Presentation mode, this page allows you to select the precise input you wish to use; Laptop, In-Room PC or Document Camera. Select the desired input device at this time.
You may blank the projector image at any time by tapping the Projector Mute button. To restore the display, tap the same button again.
To adjust the in-room volume during a local presentation, use the Room Volume buttons on the right. The top button increases volume and bottom decreases.
Switch back and forth from one input source to the other as desired, for example from In-Room PC to Document Camera.
When you are done your presentation, please be sure to turn off the system by using the Shutdown button in the upper right (see instruction on last page below).
Starting a Video Conference Session
To begin using the room for video conferencing, choose the appropriate preset from the following options (you can switch modes at any time by selecting the Presets tab again):
Video Conference – Presenting from This Room – choose this mode if you are the lecturer and wish to connect with remote participants. This will turn on the middle and right projectors and give control of camera adjustments, content source selection, and dialing. Use this mode if you are connecting to a Zoom meeting.
Video Conference – Presenting from Far End – choose this mode if this is a remote class connecting to a lecturer from another location. This will turn on the middle and right projectors and allow camera and dialing control.
Video Conference – Three Screen – Presenting from This Room – choose this mode if you are the lecturer and you are connecting with a remote class at UOIT. This will turn on all the projectors and allow control of the camera, content selection, and dialing.
Video Conference – Three Screen – Presenting from Far End – choose this mode if this is a remote class connecting to a lecturer from a room at UOIT. This will turn on all the projectors and allow control of the camera and dialing.
Video Conference Mode
All Video Conference presets (above) will take you to this page.
Camera Control: first select either local camera or the remote class camera at the top. Once a camera is selected, you can pan or zoom or select a preset.
Sharing Content: At the bottom of this screen, you can select which content input source you would like to share with the far participants. Tap Off to stop sharing.
Audio: All microphones going to the far participant can be muted by pressing the Mic Mute button in the bottom right corner. To adjust volume the volume you hear, use the Room Volume section on the right. To adjust the volume of individual microphones, select the Microphone Volume tab. Instructions for this tab are on page 7 of this document.
When you are done your conference, please be sure to turn off the system by using the Shutdown button. Instructions for this button are on the last page below.
Dial a Zoom Meeting
To enter a Zoom meeting, touch the Dial Zoom Meeting button on the right of the Video Conference page. Enter the Meeting ID on this page and press Call to establish a connection with that particular meeting.
Video Conference – Dialing Controls
This page gives you some control over each video conference unit. First, ensure you have the proper unit selected with the toggle at the bottom of the screen. The RP700 controls the two right screens, and the RP300 is only viewable on the left screen in Video Conference – Three Screen modes.
The Home button in the top left will bring up the menu of the device. The menus can be navigated using the arrow pad. Select your option on-screen using the Select button in the middle of the arrow pad.
Note: In-room dialing is an advanced operation and typically not required as all video conference calls must be pre-arranged with I.T. at least three days in advance by using the online request form in myTrent under Services > IT Services > Request a Video Conference Meeting
Microphone Volume Tab
Here, you can individually mute or adjust the volume for the following devices:
Microphone – Classroom – all table microphones for the local class
Microphone – Lapel – only the lecturer microphone
When you are finished using the equipment in the room, log off the in-room PC, turn off document camera (if used) and please press the Shutdown button found in the top right corner of every screen. You are presented with the option to cancel in case you accidentally pressed the Shutdown button. To continue with ending your session, press the green Yes button. To return to the previous screen, press the red No button.
System shut down will disconnect all audio and video calls and turn off the classroom displays.
Shutdown and disconnect your laptop if it was used for the presentation.
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