Technology Guide for SC108

The technology in this room supports both local and video conference presentations. With in-room video cameras and microphones it can also be used for delivering webinars or virtual meetings using Zoom.  Available equipment as follows:

  • Local computer (DVD/CD) with TrentNet, Internet (Trent login ID required)
  • Crestron touch screen control panel for AV control and content switching
  • Laptop adapter cables for VGA or HDMI input
  • Three 70" LCD flat panel displays (HDCP compliant)
  • Two camera Polycom H323 Video Conference System
  • Wireless microphone for Instructor (for video conferencing)
  • In-room microphones  for students (for video conferencing)
  • Document Camera
  • WiFi

Accessibility: If you require assistance with any of the equipment in the room please contact the Information Technology Service Desk by phoning 705 748-1010 or emailing it@trentu.ca
 

Front of classroom with with three LCD flat panel displays and lectern

Lectern Components shown below:

  • Audio Visual control touch panel
  • Laptop adapter cable for HDMI and VGA with 3.5 mini audio jack 
  • Local PC and monitor
  • Storage drawer with wireless microphone, spare batteries. Note: Security peg required to unlock microphone. Pegs are available from the IT Service Desk in Bata Library.
  • Telephone for calling technical support at extension 1010, option 4
  • Video Conference Monitor showing far end room
  • Keyboard and mouse
  • Document Camera

Lectern showing available audio visual components

Starting a Local Presentation

To begin  using the room for a presentation, choose your desired content source such as lectern PC, Laptop or Document Camera and prepare your presentation for the class on the selected device. When you're ready to display to the class, proceed to the next step to activate the audio visual system for presentation.

Getting Started with the AV Control Touch Panel

If the panel is dark simply tap the surface to wake it up. This is the first screen you should see upon waking the panel. Touch again to bring up the main menu. The middle display will turn on and present the lectern PC by default.

Audio visual control panel start screen  with Trent logo

Local Presentation Mode

Upon startup, the Lectern PC is the default source displayed to the classroom.  Tap Laptop or Document Camera on the touch panel  to display these other sources.  Note for laptop users the optimal display resolution for presentation is 1920 x 1080 which can be set through your desktop properties (Windows) or System Preferences (Mac). Note; Mac users will need to bring the appropriate Apple adapter to connect. 

Screenshot of Audio Visual control panel main menu with source select buttons and video conference presets

To adjust the in-room volume during a local presentation, use the Volume buttons on the right. The top button increases volume and the bottom decreases.

Switch back and forth from one input source to the other as desired, for example from Lectern PC to Document Camera.

When you are done your presentation, please be sure to turn off the system by using the Shutdown button in the upper right  (see instruction on last page below).

Starting a Video Conference Session

To begin using the room for video conferencing, choose the appropriate preset from the following options:
Video Conference - 2 Screens (Normal)  - choose this mode if you are the lecturer and wish to connect with remote participants. This will turn on the middle and right display and give control of camera adjustments, content source selection, and dialing. Use this mode if you are connecting to a Zoom meeting.
Video Conference - 3 Screen (UOIT) - choose this mode if you are the lecturer and you are connecting with a remote class at UOIT. This will turn on all 3 displays and allow control of the camera, content selection, and dialing.

Screenshot of Audio Visual control panel main menu with source select buttons and video conference presets highlighted

Video Conference Mode

All Video Conference presets (above) will take you to this page.

Camera Control: first select either Near camera or the Far class camera at the top. Once a camera is selected, you can pan or zoom or select a preset.

Sharing Content: At the bottom of this screen, you can select which Content source you would like to share with the far participants. Tap Stop Content to stop sharing.

Audio: All microphones going to the far participant can be muted by pressing the Celing Mics button in the bottom right corner.  A wireless microphone is available at lectern for the speaker. To adjust the volume you hear, use the Volume section on the right. 

When you are done your conference, please be sure to turn off the system by using the Shutdown button. Instructions for this button are on the last page below.

Screenshot of Audio Visual control panel camera controls for video conference and content sharing

Video Conference Dialing Control

Use the dialing control pad to connect to another video conference system (enter ip address). To enter a Zoom meeting, touch the Dial Zoom Meeting button on the left of the Video Conference page.

audio visual control panel showing dialing control menu

Dial a Zoom Meeting

 Enter the Zoom Meeting ID on this page and press Call to establish a connection with that particular meeting.

audio visual control panel screenshot of zoom dial pad

System Shutdown

When you are finished using the equipment in the room, log off the lectern PC, turn off document camera (if used) and please press the Shutdown button found in the top right corner of every screen. You are presented with the option to cancel in case you accidentally pressed the Shutdown button. To continue with ending your session, press the green Yes button. To return to the previous screen, press the red No button.

System shut down will disconnect all audio and video calls and turn off the classroom displays.

Shutdown and disconnect your laptop (if used). Also remove any personal USB memory sticks that may have been used in the lectern PC.

System shutdown confirmation prompt
 

Eligibility

  • Students
  • Staff
  • Faculty

Service category

  • Teaching & Learning Tools

Last updated

Wednesday, July 31, 2019 - 11:53