Technology Guide for Dual Projector Room with Lecture Capture (v1.1)

Applies to rooms: FPHL117

The technology in these rooms supports local presentations  along with lecture capture with YuJa. In-room equipment includes 2 video projectors, 2 projection screens, networked computer, laptop input adapters (HDMI and VGA), document camera, video camera, sound system, Crestron control panel and  WiFi via eduroam

Lectern Components:

  1. AV control touch panel
  2. Laptop adapter cables for HDMI and VGA
  3. Keyboard and mouse for lectern PC
  4. Lectern PC
  5. Storage drawer with wireless microphone and spare batteries
  6. Monitor for left projector
  7. Monitor for right projector
  8. Telephone for calling technical support at extension 1010, option 4
  9. Tabletop microphone
  10. Power outlet for personal laptop
  11. Document Camera

Lectern showing available audio visual components numbered one through eleven

Getting Started with the AV Control Touch Panel

If the panel (1)  is dark simply tap the surface to wake it up. This is the first screen you should see upon waking the panel. Touch again to bring up the main menu.

Screenshot of AV control panel start screen  with Trent logo

Starting a Local Presentation

Press On button(s)  to power on and start the projector(s). To  begin a presentation, choose your desired source from the menu such Lectern PC, Laptop or Document Camera. This will  project the  image for the selected source. Note; audio is available for inputs on the Right projector only. Power on Lectern PC in the rack if needed and login with your Trent username and password. Insert your USB memory stick  if presenting from that device. Optionally,  present from a  personal laptop by connecting to one of the adapter cables on the lectern. Both HDMI  and VGA are available. The optimal display resolution for presentation is  1280 x 800 which can be set through your desktop properties (Windows) or System Preferences (Mac).  Switch from one input source to the other as desired. Note; Mac users will need to bring the appropriate Apple adapter to connect with one of the lectern adapters. 

To adjust volume during a local presentation, simply press the up or down arrow in the Volume box on the right of every screen. Tap Mics On or Mics Off to disable (mute) and enable the wireless microphone (note: button indicates current status of Microphone)

Temporarily cancel video projection by tapping Projector Mute. Tap again to re-enable.

To control the lecture capture video camera tap the Camera Control tab to access the controls.

Screenshot of AV control main menu with source select buttons

Using the In-room Video Camera for Lecture Capture

To start the video camera press ON under Power.

Login to the Lectern PC (4) and start the YuJa Software Station recorder on the desktop. You can verify the camera focus by looking at the preview under Video Source in YuJa .  Also, retrieve wireless microphone from podium storage drawer, switch ON beltpack and attach lapel mic to your shirt in the frontal chest area. (Note: a security peg is required to unlock the wireless microphone from  the lectern storage drawer. Pegs are available for loan from the I.T. Service Desk in Bata Library)

Using the Camera Control tab select a camera Preset from the menu to suit your preference. Podium Zoom will aim the camera at the podium to capture the speaker. 

Tap Auto Focus to reset camera to default focus if needed.

In YuJa, be sure VIDEOAUDIO, and SCREEN are selected and click START to begin recording. These settings will capture camera video, on-screen content and voice (microphone).

Click FINISH to stop recording (control icons in the lower right of the desktop). 

Click SAVE to upload your recording to the YuJa host.

Tap the Presentation Control tab to return to the main sources menu

Screenshot of AV control panel camera controls

Using the Screen Controls

Tap Screen Control tab to raise and lower the screens anytime during your presentation.

There are separate controls for Left and Right projectors for independent control.

Tap Presentation Control  tab to return to the main menu.

Screenshot of AV control panel camera controls

System Shutdown

When you are finished using the equipment in the room, shut down the local PC and  press the red Shutdown button on the touch panel found in the top right corner of every screen. You are presented with the option to cancel in case you accidentally pressed the Shutdown button. To continue with ending your session, press the green Yes button. To return to the previous screen, press the red No button.

Also remember to: turn off the document camera if used, remove personal USB memory sticks, disconnect laptop and re-secure the wireless microphone in the lectern storage drawer if used.

System shutdown will turn off the projector and raise the screen automatically.

Screenshot of AV control panel with shutdown prompt



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Last updated

Thursday, November 1, 2018 - 17:28