Secure Online File Sharing Recommendations
The need to collaborate digitally with colleagues both internal to Trent and external to the university is a frequent requirement of working in a modern, connected world. The internet is filled with many free and low-cost file sharing solutions that seemingly fit a number of needs. This user guide will explore a number of use cases and outline the IT recommended solutions for file sharing.
Please note - personal and consumer file sharing services that are not managed through Trent IT are not approved for the storage of highly sensitive data.
|Internal Users - H and S Drives||Trent University users are provided with network attached storage connected to Trent imaged computers through the H and S drive. The S drive can be used to share files within a departmental workgroup.|
|Internal Staff & Faculty - Individually Sharing - Microsoft OneDrive||
As part of our Microsoft Office 365 subscription, Trent University faculty and staff can use sharing inside Microsoft OneDrive to share files easily. This example works well when a small collaboration or the need to share files on a limited basis is required.
For more information on using OneDrive see - https://www.trentu.ca/it/user-guides/one-drive-file-sharing
|Internal Staff & Faculty - Group/Team Sharing - Microsoft SharePoint / Teams||
For larger teams or workgroups Microsoft SharePoint is available to Trent University faculty and staff. Unlike OneDrive, SharePoint is designed to be a shared with a group rather then residing with an individual.
For more information on using SharePoint please contact firstname.lastname@example.org
|External Users - Access to Office 365 - Microsoft OneDrive, SharePoint and Teams||Microsoft OneDrive and SharePoint sites can be shared directly with anyone who has a Microsoft account (free, personal or a paid Office 365 subscription) additionally, they can also be shared publicly with anyone using the link method. However, that practice is recommended only as a last resort, as it diminishes the amount of security available.|
- Accounts & Access
- Email & Collaboration