Administrative Assistant
Closing Date: May 31, 2024 - 4:00PM
Job Number: SO-160
Band: 6
Department: Facilities Management
Supervisor Title: Manager, Administration & Asset Financial Management
Status: Full-time (35 hours per week), Regular
Location: Peterborough
Salary Range: $54,289 - $64,095 per annum i.e. $2,088.04 - $2,465.21 bi-weekly
Start Date: As soon as possible
Job Purpose: Reporting to the Manager, Administration & Asset Financial Management, this position provides administrative support and customer service functions to the Facilities Management Department. Along with other administrative duties, this position provides capital project certificate of payment tracking and processing, electronic requisition data entry into the financial system, coding of invoices, reconciliation of multiple visas, coordination of fleet repairs, and creation of monthly allocation journal entries. This position also performs accounts receivable invoice creation for university tenants as well as records management duties. The Administrative Assistant provides daily lunch hour, scheduled and unscheduled back-up for the Work Dispatcher, a customer service position utilizing a computerized maintenance management system to dispatch internal trades and external contractors for repairs and maintenance of university assets. This position prioritizes work independently in a service oriented environment with constant interruptions and frequently changing priorities.
For more information, please view the full Position Description or visit trentu.ca/employment.
To Apply: Those interested in applying are asked to submit a cover letter, resume and application form (if applicable), by email to jobs@trentu.ca (Microsoft Word or Adobe PDF) no later than the above closing date at 4:00 p.m. Please note your full name and the job title in the subject line of your email (i.e. First and Last Name – Job Title). Applications from external candidates will be considered only when accompanied by a completed Employment Application Form.
Trent University is actively committed to creating a diverse and inclusive campus community and encourages applications from all qualified candidates. Trent University offers accommodation for applicants with disabilities in its recruitment processes. If you require accommodation during the recruitment process or require an accessible version of a document/publication, please contact humanresources@trentu.ca.