thresholds
thresholds

Approval Thresholds

Trent University Approval Authority Schedule (AAS) in compliance with Ontario Ministry of Finance BPS Procurement Directive effective March 2011

 

Goods, Non-Consulting Services, Construction and Renovations

 

Total Procurement Value Before taxes Means of Procurement Requisition Approval Required Purchase Order Approval Required
$0 - 500.00
Low Value PO Account holder or delegate Buyer
$0- $1499.99
Corporate Purchase Visa (Domestic goods and services only) Account holder  or delegate Visa - Supervisor         
$0 to 9,999.99
Purchase Order - 2 verbal or written quotes where practical Account holder or designate Buyer
$10,000 to $24,999.99
Purchase order with 3 written/verbal quotes requested Budget owner or designate Buyer
$25,000.00 to $49,999.99
Purchase order with 3 written quotes from formal RFX process Budget owner or designate Senior Buyer
$50,000.00 to $99,999.99
Purchase order with 3 written quotes from formal RFX, advertising recommended Budget owner or designate Purchasing Manager
$100,000.00 to $249,999.99
Purchase order following an open competitive process, advertised on MERX or equivalent for minimum 15 days Budget owner or designate Purchasing Manager,           V.P. Finance & Administration 
$250,000.00 to $499,999.99
Purchase order following an open competitive process, advertised on MERX or equivalent for minimum 15 days Budget owner or designate Purchasing Manage ,            V.P. Finance & Administration ,       President
$500,000.00 and above
Purchase order following an open competitive process, advertised on MERX or equivalent for minimum 15 days Budget owner or designate Purchasing Manager,             V.P. Administration, President                           Board
       

 

Consulting Services

 

Total Procurement Value Before taxes Means of Procurement Approval Required - Competitive Process  Approval Required - Non Competitive Process
$0 to 49,999.99
RFX issued to a minimum of 3 qualified Consultants Budget owner or designate and Buyer Purchasing Manager, President  
$50,000.00 to $100,000
RFX issued to a minimum of 3 qualified Consultants, advertising recommended Budget owner or designate and Purchasing Manager Purchasing Manager, VP Finance and Administration and President
$100,000.00 to $249,999.99
Open competitive process, advertised on MERX or equivalent for minimum 15 days Budget owner or designate and Purchasing Manager and VP Finance and Administration Purchasing Manager, VP Finance and Administration and President
$250,000.00  - $500,000
Open competitive process, advertised on MERX or equivalent for minimum 15 days Budget owner or designate and Purchasing Manager and VP Finance and Administration and President Purchasing Manager, VP Finance and Administration and President and Board
over $500,000
Open competitive process, advertised on MERX or equivalent for minimum 15 days Budget owner or designate and Purchasing Manager and VP Finance and Administration and President Purchasing Manager, VP Finance and Administration and President and Board
Ongoing operation of this policy is delegated to Trent University administration, which has procurement services, processes and procedures in place that are modified from time to time to comply with applicable procurement legislation and regulation and with good business practice.
Reference - Purchasing Policy Approved by the Board March 25, 2011