Note: RG 16 also includes accessions ; 80-029 (extent: 13 cm); ; 84-003 (extent: 1 item)

Extent: 1.3 m

Access: Open

RG 16

TRENT UNIVERSITY. STUDENTS

This is an artificially created fonds. The records concern student activities and are comprised mainly of Trent Student Union and Commoner files. Part of box 2, boxes 3-6, and a pile of loose documents are not yet accessioned. (Note: Included with the Commoner papers in Box 2 are curricula vitae for applicants to Commoner positions. These have been included with the permission of the applicants).

Also includes the Broadcast Board Committee papers, 1968-1971 (80-029) and the first student register, 1964, accession (84-003)

These accession are now being removed from RG14 (in Summer, 2023), to create their own fonds. Links to those descriptions are below.

• Trent Student Union fonds: 80-028 and 81-006
• Trent Central Student Association fonds: 23-022
• Trent Concurrent Education Student Association fonds: 97-007

RG 16

TRENT UNIVERSITY. STUDENTS

NOTE: Box 1, Box 2 folders 1-7, and the RG 16 folder in the Large Materials Cabinet - Drawer 47 deal solely with records of The Commoner, a Trent University pub.

Box 1

Folder

1: "Barber File": notes and documents compiled by Alan Barber, 1988, relating to the compilation of research materials for a history of the Commoner, Trent University

2: - Trent Fortnightly, April 17, 1979

- proposal for an extra-collegiate meeting place on campus

- Commoner constitution

- letter of December 3, 1969, THB Symons

- financial organization of the Commoner, n.d.

- Commoner committee minutes of meetings, 1969

- correspondence re conversion of house into pub

- correspondence July 23, 1971 re liquor licence

- correspondence re property lease 1971, 1974

- correspondence re property insurance, 1970

- photocopy of agreement between Trent University and Commoner, 1969

- photocopy of letters patent, 1969

- photocopy of survey and agreement between Canadian General Electric and Trent University re lease of property, 1969

- draft lease between Commoner and Trent University, 1986

3: Questionnaires returned by persons formerly associated with the Commoner:

- Richard Johnson

- James Moon (includes additional material: posters, advertisements, performer photographs and agreements)

- Ann Damude

- Alan Barber

- Stu Butts

- Bill de Geus

- Geoff Tomlinson

- John Rymes

- Iain Dobson

- Geoffrey Eathorne

- Darren Huston

- Doug Brown

- Marcus Bruce

4: - Staff training manual, 1985-1986

- manager job description, 1985-1986

- executive job descriptions, n.d.

- proposed job description for staff/board members, n.d.

- proposed job interview questions, 1985-1986

- criteria for manager hiring, 1985-1986

- proposal for hiring procedure, 1985-1986

5: Minutes of board meetings, 1985-1987

6: Financial statements (audited): 1970-1986 (1976 and 1981 not included)

7: Campus Canada, Spring 1987, featuring item on the Commoner; correspondence pertaining to this article

- pub committee report, 1985

- memoranda, 1986

- staff instructions, 1984

- executive summary, [1984]

- correspondence and legal papers relating to appointment of trustee

- proposal for the restructuring of the Commoner board of directors

8: Financial and tax records: correspondence and memoranda, 1972-1986

9: - Commoner presidents' year-end reports, 1985, 1986

- staff list, 1986-1987

- correspondence re financial statement, 1979

- correspondence re liquor licensing and billing

- correspondence and plans for a proposed extension, 1972

- art work for logo

- staff photographs

- letterhead

- publicity materials

- blueprints

- miscellaneous materials including "Commoner Lore" and "Some Information about the Commoner" 

Box 2

Folder

1: Correspondence and minutes, March 1987 - April 1989

2: Minutes, correspondence, etc., September 1989 - April 1991

loose on shelf: Photograph album entitled "The Commoner - 1989-1990" (dedicated to the Commoner staff, 1989-1990)

NOTE: See Trent University Photograph Collection Box 14 Folder 56 for additional Commoner photographs

NOTE: Folders 3,4,5 were added February 12, 1992

3: Minutes, September 1990 - April 1991

4: V.P.P. report for 1990/1991; 3-page paper relating to the upcoming 1990/1991 year; staff list 1990-1991 plus list of staff addresses

5: 3 example resumes as required by the Commoner executive and hiring committee for manager positions

NOTE: Folder 6 was added April 6, 1992

6: Paper entitled "Recommendations, reflections, and my resignation" by Nancy Robinson, [1992]

NOTE: Folder 7 and items in the Large Materials Cabinet Drawer 47 were added September 30, 1993

7: Assorted photographs and Commoner bursary receipt

Large Materials Cabinet - Drawer 47:

Commoner posters under Karl Walsh, 1991-1992

Commoner posters under V.P.'s Bill de Geus, 1984/1985, and Michelle Broe, 1985/1986

Commoner posters under V.P. Vince O'Brian, 1986/1987, 1987/1988

Commoner posters under Audra Lukach, 1988 (resigned November 20, 1988)

Commoner posters under Brian White, 1988/1989

Commoner posters under Jill Clarke, 1989/1990

Commoner posters under V.P. Jamie Draves

Commoner posters under V.P. Dawn McAlpine, 1988/1989

Commoner posters under V.P. Debbie Warmington, 1990 (resigned October 28, 1990)

NOTE: Folder 8 added September 2003

8:  Moratorium 1973 re educational cutbacks - Pres. Nind statement, etc.

Items added May 2009: Trent Central Student Association, Policy Book 2008-2009 and Policy Book 2009-2010

Items added February 2014: Shinerama certificates (1999; 2000); also 15 photographs of Shinerama activities. These materials were received via Fenna Green, 2012 Shinerama co-chair. Note: The final Shinerama campaign held at Trent University was in September 2012.